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Corrective Action Plans

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Finding 35322 (2022-002)
Material Weakness 2022
Sweeny Hospital District
TX
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties
We are in receipt of the findings required to be reported by the single audit for Period 2 and Period 3 reporting for payments received from the Provider Relief Fund (PRF), specifically, regarding discrepancies in the reporting requirements and auditing for the above period for the PRF. Management d...
We are in receipt of the findings required to be reported by the single audit for Period 2 and Period 3 reporting for payments received from the Provider Relief Fund (PRF), specifically, regarding discrepancies in the reporting requirements and auditing for the above period for the PRF. Management does not dispute the finding. Subsequent to the completion of the FY 2021 single audit and the completion of reporting for periods 2 and 3, the district has prioritized the development of policies over financial reporting processes for all future periods of PRF reporting and auditing. The district will perform detailed analysis of the reporting requirements in accordance with the guidelines set forth by HRSA. The hospital CEO, Kelly Park, will oversee this to ensure that this is accomplished. The district will also provide its? consultants and information to be submitted to HRSA for accuracy. The district has already implemented these new procedures for period 4 reporting, and is confident that all future submissions will be correct. The Corrective Action Plan will be implemented by September 30, 2023.
View Audit 24008
Hemlock Public Schools
MI
SEE CORRECTIVE ACTION PLAN FOR CHART/TABLE
SEE CORRECTIVE ACTION PLAN FOR CHART/TABLE
View Audit 30114
Finding 35309 (2022-003)
Significant Deficiency 2022
Northland Pines School District
WI
Procurement, Suspension & Debarment
2022-003 Procurement Documentation Recommendation: We recommend that the District review its procurement policies in relation to the federal requirements and consider implementing a micro-purchase method of procurement as well as eliminating any discrepancies in dollar amounts listed in the policy....
2022-003 Procurement Documentation Recommendation: We recommend that the District review its procurement policies in relation to the federal requirements and consider implementing a micro-purchase method of procurement as well as eliminating any discrepancies in dollar amounts listed in the policy. In addition, we recommend the district review its procedures and internal controls to maintain documentation to support the method of procurement Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Taken in Response to Finding: See audit finding 2021-003. Internal federal fund purchasing procedures exist and are followed by all those purchasing with federal funds. District policies are updated as updates are provided by the company who provides the district with policies. Name of Responsible Official: Tera Fritz, Business Manager Expected Completion Date: July 1, 2022
View Audit 25955
Finding 35304 (2022-003)
Material Weakness 2022
Patriot Preparatory Academy
OH
Equipment & Real Property Management § 200.313
Patriot Preparatory Academy will implement an inventory management system to classify and track all capital assets.
Patriot Preparatory Academy will implement an inventory management system to classify and track all capital assets.
View Audit 26887
Finding 35303 (2022-002)
Material Weakness 2022
Patriot Preparatory Academy
OH
Subrecipient Monitoring Matching / Level of Effort / Earmarking Cash Management
Patriot Preparatory Academy will ensure that all future capital projects comply with prevailing wage requirements by consulting with the Ohio Department of Education?s Office of Federal Programs and legal counsel to properly identify projects that meet the criteria. Patriot will ensure that certifie...
Patriot Preparatory Academy will ensure that all future capital projects comply with prevailing wage requirements by consulting with the Ohio Department of Education?s Office of Federal Programs and legal counsel to properly identify projects that meet the criteria. Patriot will ensure that certified wages reports are obtained from vendors upon completion of the project.
View Audit 26887
Finding 35302 (2022-002)
Significant Deficiency 2022
Santa Fe County
NM
Allowable Costs / Cost Principles
The Finance Division will work with the Housing Authority to ensure all amounts are paid back to the grantor if the County was reimbursed. The error has been addressed internally to ensure it will not occur again in future adjustments.
The Finance Division will work with the Housing Authority to ensure all amounts are paid back to the grantor if the County was reimbursed. The error has been addressed internally to ensure it will not occur again in future adjustments.
View Audit 25902
Knox County Voa Elderly Hsg, Inc. (candleridge Plaza)
LA
HUD Housing Programs Reporting
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests. Completion Date: August 10, ...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests. Completion Date: August 10, 2022
View Audit 25274
Knox County Voa Elderly Hsg, Inc. (candleridge Plaza)
LA
Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The security deposit deficiency will be funded in the amount of $1,706. Management will ensure tha...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The security deposit deficiency will be funded in the amount of $1,706. Management will ensure that the security deposits are properly funded in the future. Completion Date: August 10, 2022
View Audit 25274
Montrose Community Schools
MI
School Nutrition Programs Subrecipient Monitoring
See corrective action plan
See corrective action plan
View Audit 24138
Finding 35291 (2022-002)
Significant Deficiency 2022
Lincoln University
CA
The management plans to closely monitor compliance requirements in accordance to laws and regulations and resubmit the belated grant reports immediately.
The management plans to closely monitor compliance requirements in accordance to laws and regulations and resubmit the belated grant reports immediately.
View Audit 24699
Finding 35290 (2022-003)
Significant Deficiency 2022
Northfield Healthy Community Initiative
MN
Cash Management Significant Deficiency
Northfield Healthy Community Initiative respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 01, 2021 - September 30, 2022 U.S. Department of Health and Human S...
Northfield Healthy Community Initiative respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 01, 2021 - September 30, 2022 U.S. Department of Health and Human Services 2022-003 ESSA ? Preschool Development Grants Birth through Five ? Assistance Listing No. 93.434 Recommendation: The Organization should follow their process to approve reimbursement requests prior to submission and retain documentation of such approval. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Organization began enforcing process to review reimbursement requests prior to submission and retain documentation. Name(s) of the contact person(s) responsible for corrective action: Sandy Malecha, Executive Director Planned completion date for corrective action plan: February 2023 If there are any questions regarding this plan, please call Sandy Malecha at 507-664-3524.
View Audit 24523
Finding 35288 (2022-002)
Significant Deficiency 2022
Northfield Healthy Community Initiative
MN
Questioned Costs Allowable Costs / Cost Principles Period of Performance
Northfield Healthy Community Initiative respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 01, 2021 - September 30, 2022 U.S. Department of the Treasury 2022-0...
Northfield Healthy Community Initiative respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 01, 2021 - September 30, 2022 U.S. Department of the Treasury 2022-002 Education Partnership Coalition Grant ? Assistance Listing No. 21.027 Recommendation: The Organization should review the expense incurred date for disbursement within the grant award period start date to ensure proper period of performance criteria is met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Organization implemented process to review incurred dates for expenditures within the grant award period start and end dates. Name(s) of the contact person(s) responsible for corrective action: Sandy Malecha, Executive Director Planned completion date for corrective action plan: February 2023 If there are any questions regarding this plan, please call Sandy Malecha at 507-664-3524.
View Audit 24523 Questioned Costs: $1
Finding 35287 (2022-001)
Significant Deficiency 2022
Northfield Healthy Community Initiative
MN
Procurement, Suspension & Debarment
Northfield Healthy Community Initiative respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 01, 2021 - September 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered ...
Northfield Healthy Community Initiative respectfully submits the following corrective action plan for the year ended September 30, 2022. Audit period: October 01, 2021 - September 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS Department of the Treasury and Department of Health and Human Services 2022-001 Education Partnership Coalition Grant - Assistance Listing No. 21.027 and ESSA ? Preschool Development Grants Birth through Five ? Assistance Listing No. 93.434 Recommendation: The Organization should design controls to ensure an adequate review process is in place to review potential contractors to determine they are not suspended or debarred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Organization completed subsequent review of contractors to determine suspension and debarment status on sam.gov website. Name(s) of the contact person(s) responsible for corrective action: Sandy Malecha, Executive Director Planned completion date for corrective action plan: February 2023 If there are any questions regarding this plan, please call Sandy Malecha at 507-664-3524.
View Audit 24523
Finding 35285 (2022-001)
Significant Deficiency 2022
City of Kearney, Nebraska
NE
Internal Control / Segregation of Duties Reporting Significant Deficiency
Planned Corrective Action: It is cost prohibitive for the City of Kearney to hire sufficient personnel in order to assign responsibilities in such a way that different employees handle different portions of a transaction. However, the City of Kearney will evaluate the distribution of duties to cur...
Planned Corrective Action: It is cost prohibitive for the City of Kearney to hire sufficient personnel in order to assign responsibilities in such a way that different employees handle different portions of a transaction. However, the City of Kearney will evaluate the distribution of duties to current employees and closely monitor all accounting functions.
View Audit 24775
Finding 35284 (2022-001)
Significant Deficiency 2022
Aspirus, Inc.
WI
Internal Control / Segregation of Duties Cash Management Eligibility
Response: At the time of sending the claim to HRSA the patient did not have other insurance coverage. Subsequently we received information that the patient had other coverage. This information was received by the Financial Clearance department but there was a lack of communication to the Credit Ba...
Response: At the time of sending the claim to HRSA the patient did not have other insurance coverage. Subsequently we received information that the patient had other coverage. This information was received by the Financial Clearance department but there was a lack of communication to the Credit Balance Manager as provided for in our process. Although the Credit Balance team would have found and refunded the money to HRSA after the other insurance paid through their normal credit review process, this was not yet completed at the time of the audit. There is an opportunity to increase the timeliness of the refunding process as addressed in our action plan. Corrective Action Plan: ? Refund HRSA for overpayments found during audit ? Completed on 3/13/2023 and 3/15/2023, respectively. ? Reeducation to Financial Clearance team to notify Credit Balance Manager of change of coverage for HRSA accounts as soon as receive information. ? Education and process change with Initial Claims Team, who also reviews coverage changes, to notify Credit Balance Manager of change of coverage for HRSA accounts as soon as they receive. ? Explore Epic build to route accounts with HRSA coverage change to a Credit Balance WQ to be promptly worked.
View Audit 24698
Washington University
MO
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring
Accountant?s Finding 2022 ? 001 Management concurs with this finding and we have implemented the following correcting actions: ? In Workday, the Basis Limit field is the key mechanism that will determine whether a subaward charges the appropriate amount of overhead. We have reviewed the current gr...
Accountant?s Finding 2022 ? 001 Management concurs with this finding and we have implemented the following correcting actions: ? In Workday, the Basis Limit field is the key mechanism that will determine whether a subaward charges the appropriate amount of overhead. We have reviewed the current grants that have out-going subawards and added/updated the Basis Limit as applicable. ? The staff in Sponsored Projects Accounting that create new accounts have received additional training on how/when to load a Basis Limit for out-going subawards. ? New reports have been created which identify that Basis Limits entered are complete and appropriate and these are reviewed on a monthly basis. ? As a result of the 2022R2 Workday Feature Release (9/22), Management has added a custom validation that will require a Basis Limit when an out-going subaward is included on a grant. Completion Date: January 2023 University Contact and Responsible Party: Joseph M. Gindhart, (314) 935-7089
View Audit 24634 Questioned Costs: $1
Finding 35251 (2022-001)
Significant Deficiency 2022
Catholic Charities USA
VA
Subrecipient Monitoring Reporting
Criteria: In accordance with the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, hereafter referred to as the ?FFATA? that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants o...
Criteria: In accordance with the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, hereafter referred to as the ?FFATA? that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the FFATA Subaward Reporting System (FSRS). In accordance with the requirements in 2 CFR Section 1402.300, the non-Federal entity is responsible for complying with all requirements of the Federal award. For all Federal awards, this includes the provisions for FFATA, which includes requirements on executive compensation, and also requirements implanting the Act for the non-Federal entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and System for Award Management and 2 CFR part 170 Reporting Subaward and Executive Compensation Information. Condition: A sample of six program subrecipients were tested and BDO?s examination of the monitoring and reporting requirements revealed that CCUSA did not report the information on one subaward of $30,000 or more in federal funds and three grant amendments in the FFATA Subaward Reporting System to fulfil the FFATA requirements. Cause: CCUSA does not have written procedures in place to ensure compliance with the requirements regarding FFATA. Because of this, when staff involved in the management and oversight of the grant left the organization, the transfer of knowledge regarding roles and responsibilities, as well as deadlines, did not happen. Corrective Action: CCUSA Finance team will work with the program managers on all federal grants to create policies and procedures surrounding the FFATA reporting requirements. These procedures will include details such as thresholds and deadlines, as well as who at CCUSA is responsible. In addition, the CCUSA CFO and Controller are to be made aware of all subgrantee activity ? from initial award to any subsequent changes and amendments, including funding increases and reductions, as well as no-cost extensions. Anticipated Completion Date December 31, 2022
View Audit 24435
Durand Community Unit School District No. 322
IL
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
View Audit 24136
Durand Community Unit School District No. 322
IL
Special Tests & Provisions
The Business Director will maintain open lines of communication with the district auditors in order to keep current on new accounting pronouncements that affect the financial statements. See full Corrective Action Plan on district letterhead.
The Business Director will maintain open lines of communication with the district auditors in order to keep current on new accounting pronouncements that affect the financial statements. See full Corrective Action Plan on district letterhead.
View Audit 24136
Durand Community Unit School District No. 322
IL
The district will increase the amount of its treasurer bond to meet the minimum bonding requirement. See full Corrective Action Plan on district letterhead.
The district will increase the amount of its treasurer bond to meet the minimum bonding requirement. See full Corrective Action Plan on district letterhead.
View Audit 24136
Durand Community Unit School District No. 322
IL
The district will appoint a designated individual to monitor the completion status of the statements of economic interest and to communicate with and encourage those individuals who are not yet in compliance to complete them prior to the deadline. See full Corrective Action Plan on district letterhe...
The district will appoint a designated individual to monitor the completion status of the statements of economic interest and to communicate with and encourage those individuals who are not yet in compliance to complete them prior to the deadline. See full Corrective Action Plan on district letterhead.
View Audit 24136
Finding 35246 (2022-001)
Significant Deficiency 2022
Durand Community Unit School District No. 322
IL
Internal Control / Segregation of Duties
The district will continue to have a second individual review all monthly bank statements, reconciliations, and treasurer's reports. The district will designate someone besides the Treasurer to review accounts payable checks prior to mailing them and stamp them with the Superintendent's signature so...
The district will continue to have a second individual review all monthly bank statements, reconciliations, and treasurer's reports. The district will designate someone besides the Treasurer to review accounts payable checks prior to mailing them and stamp them with the Superintendent's signature so there will be two signatures required on all accounts payable checks. See full Corrective Action Plan on district letterhead.
View Audit 24136
Durand Community Unit School District No. 322
IL
Student Financial Aid
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
View Audit 24136
Durand Community Unit School District No. 322
IL
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
View Audit 24136
Durand Community Unit School District No. 322
IL
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
The Business Director will establish Google Calendar reminders for upcoming due dates for expenditure reports. See full Corrective Action Plan on district letterhead.
View Audit 24136
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