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Corrective Action Plans

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Fort Worth Voa Elderly Housing, INC (park Meadows, Inc)
VA
The regulatory agreement (as amended) requires monthly deposits of $2,526.
The regulatory agreement (as amended) requires monthly deposits of $2,526.
View Audit 14594
Dallas Voa Elderly Housing, INC (prairie Creek Village)
VA
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $149. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $149. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 14592
Montrose Voa Elderly Housing, INC (centennial Tower)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 14589
Montrose Voa Elderly Housing Iii, INC (cimarron Village)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $8,779. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $8,779. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14586
Mansfield Voa Ind Housing INC (freedom Village Mansfield)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2023, in the amount of $12,527. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2023, in the amount of $12,527. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14581
Youngstown Voa Ind Housing INC (freedom Village Youngstown)
VA
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $944. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $944. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 14580
Asheville Voa Elderly Housing, INC (laurel Wood)
VA
The regulatory agreement (as amended) requires monthly deposits of $10,552.
The regulatory agreement (as amended) requires monthly deposits of $10,552.
View Audit 14570
Pitcher Hill Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Pitcher Hill Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to ...
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Pitcher Hill Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 14559
Onondaga Apartments Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Onondaga Apartments Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedu...
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Onondaga Apartments Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 14558
Byrne Manor Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Byrne Manor Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the f...
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Byrne Manor Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 14557
Rome Mall Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Rome Mall Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the futu...
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Rome Mall Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 14554
Smokey Hollow Housing Development Fund Company, Inc.
NY
HUD Housing Programs Cash Management
Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60 day requirement. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendation and will implement proce...
Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60 day requirement. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendation and will implement procedures to ensure timely and accurate deposits in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315)424-1821.
View Audit 14553
Smokey Hollow Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to...
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 14553
Catherine Street Housing Development Fund Company, Inc.
NY
Subrecipient Monitoring Reporting § 200.512
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Catherine Street Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures...
Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Catherine Street Housing Development Fund Company, Inc. agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
View Audit 14552
Charleston Voa Elderly Housing, INC (st. James Place)
VA
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $105,863. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $105,863. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 14544
Finding 10850 (2023-001)
Material Weakness 2023
Rogue Community College
OR
Special Tests & Provisions Material Weakness Internal Control / Segregation of Duties
Finding: 2023-001 Federal Agency Name: U.S. Department of Education Program Name: Student Financial Assistance Cluster FAL #: 84.063, 84.007, 84.238, 84.033 Initial Fiscal Year Finding Occurred: 2023 Finding Summary: During the testing over student information security, it was determined the College...
Finding: 2023-001 Federal Agency Name: U.S. Department of Education Program Name: Student Financial Assistance Cluster FAL #: 84.063, 84.007, 84.238, 84.033 Initial Fiscal Year Finding Occurred: 2023 Finding Summary: During the testing over student information security, it was determined the College did not have all nine elements of the new GLBA requirements in place with written policies and documented follow through protocols. Responsible Individuals: Jeremy Taylor, Chief Information Officer and Josh Ogle, former Chief Information Officer. Corrective Action Plan: : Subsequent to the June 30, 2023 finding the College has already implemented or updated process to ensure student information security safeguards are in place. This includes a Security Information and Event Management (SIEM) solution fully equipped to log all user access within our network and capture detailed information about user activities on the network and their individual PCs. Additionally, it comprehensively monitors and collects data on all network switch and firewall activity. This data is stored and analyzed on-premises and reported to Sophos for enhanced monitoring through their Managed Detection and Response (MDR) service. Rogue Community College has extended its security measures by integrating our Microsoft 365 tenant and Okta with Sophos, enabling 24/7 user activity monitoring across these platforms. These integrations and vigilant monitoring practices demonstrate our unwavering commitment to robust security and adherence to regulatory compliance standards, ensuring meticulous surveillance of authorized user actions and safeguarding against unauthorized access. We have contracted with Eide Bailly’s Technology Consulting group. The Statement of Work focuses on creating an Incident Response Plan which is leading to updated policies and procedure documentation. We are working on a GLBA specific policy as well. Anticipated Completion Date: As of December 2023, we believe we have the minimum safeguards in place. By early 2024, a written GLBA specific policy including how we document follow through on monitoring efforts will be in place.
View Audit 14543
Watkins Glen Central School District
NY
Cash Management Eligibility School Nutrition Programs
Finding: 2023-002 Net Cash Resources Condition: At June 30, 2023, net cash resources in the school lunch fund exceeded the allowable limit of cash by $572,746. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooke...
Finding: 2023-002 Net Cash Resources Condition: At June 30, 2023, net cash resources in the school lunch fund exceeded the allowable limit of cash by $572,746. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooked meals with expanded menu choices will be prepared which will result in an increase in expenses. There has been unpredictability with the increase of certain goods, and we expect this to continue into the 2023-2024 fiscal year as well. The School District also participates in the Community Eligibility Provision (CEP) which provides free breakfast and lunch to every student within the district. Salaries for School Lunch employees have also been increasing year after year due to the increase of minimum wage in New York State. The minimum wage is expected to increase to $15 per hour. The School District does have a practice of transferring BOCES aid gained from the cost of the BOCES management contract to the School Lunch Fund; the aid will not be transferred in upcoming years. The School District has devised a NYSED approved plan to expend the excess funds in the School Lunch Fund through appropriating a substantial amount of fund balance to be planned for and used for the cafeteria and kitchen capital project. If needed, we will examine other avenues to ensure we do not exceed the allowable limit of cash at year end.
View Audit 14534
Finding 10845 (2023-001)
Significant Deficiency 2023
Lewis & Clark Community College District 536
IL
Reporting Internal Control / Segregation of Duties
Since the inception of HEERF, the US Department of Education has continuously issued changes to program guidance and reporting requirements. Due to the unusual and unprecedented circumstances surrounding COVID-19 and the inconsistency in HEERF requirements from month-to-month, management of the awar...
Since the inception of HEERF, the US Department of Education has continuously issued changes to program guidance and reporting requirements. Due to the unusual and unprecedented circumstances surrounding COVID-19 and the inconsistency in HEERF requirements from month-to-month, management of the award has posed significant challenges for institutions of higher education during a time where we are also experiencing high staff turnover. At the same time, the college was impacted by a cyber-security event which impacted the institution’s ability to post required reports in a timely fashion. To ensure compliance, the Finance Department and the grant management team has incorporated HEERF reporting due dates into its operational calendar. These requirements will be reviewed regularly, and the team will direct timely compliance with all future reporting requirements. Person(s) Responsible: Mary Schulte, Christina Russell, Carrie Patton Timing for Implementation: Immediate
View Audit 14524
Phillipsburg School District
NJ
Cash Management School Nutrition Programs Equipment & Real Property Management
To allocate direct cafeteria overhead costs and plan capital equipment purchases for cafeteria equipment to enhance delivery of student meals which will ensure reduction of net cash resources so as to not exceed three months of expenditures. In addition to the current mechanisms in place to utilize...
To allocate direct cafeteria overhead costs and plan capital equipment purchases for cafeteria equipment to enhance delivery of student meals which will ensure reduction of net cash resources so as to not exceed three months of expenditures. In addition to the current mechanisms in place to utilize net cash resources, a formula was obtained and will be used to ensure the correct amount is spent. During the 22-23 school year, the district received additional covid related funding which also contributed to excess net cash resources.
View Audit 14499
Finding 10836 (2023-011)
Significant Deficiency 2023
Washoe County
NV
Reporting Student Financial Aid Significant Deficiency
Date: 12/26/2023 Division: Human Services Agency Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-011 Finding: The Washoe County Human Services Agency (HSA) did not have adequate internal controls to ensure the amounts reported on the quarterly CB-496 reports...
Date: 12/26/2023 Division: Human Services Agency Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-011 Finding: The Washoe County Human Services Agency (HSA) did not have adequate internal controls to ensure the amounts reported on the quarterly CB-496 reports agreed to underlying supporting records. Corrective Action Taken or To Be Taken: Notify DCFS partner of incorrect submission. Reviewed proper process with cost allocation team. Expanded and strengthened QA process for client count submissions. If already taken, date of completion: 8/14/2023 If to be taken, estimated date of completion: Agency Response Does the Agency Agree with finding?: Yes ☒ No ☐ Partially ☐ If No or Partial, Please explain reason(s) why: Additional Comments: Division Responsible for Corrective Action Plan Name, Title: Pamela Mann Address or Mailstop: 350 S. Center St. City, State, Zip Code: Reno, NV 89501 Phone Number: 775-685-6698 Email: pmann@washoecounty.gov Reviewed and Approved December 26, 2023 Signature Date:
View Audit 14489
Finding 10835 (2023-012)
Material Weakness 2023
Washoe County
NV
Procurement, Suspension & Debarment
Date: 12/26/2023 Division: Washoe County Community Services Department Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-012 Finding: Contracts were missing required provisions per Appendix II to Part 200 for contracts under federal awards. Corrective Action T...
Date: 12/26/2023 Division: Washoe County Community Services Department Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-012 Finding: Contracts were missing required provisions per Appendix II to Part 200 for contracts under federal awards. Corrective Action Taken or To Be Taken: Provisions have been added to the templates for contracts under federal awards. If already taken, date of completion: 09/25/2023 If to be taken, estimated date of completion: Agency Response Does the Agency Agree with finding?: Yes ☒ No ☐ Partially ☐ If No or Partial, Please explain reason(s) why: Additional Comments: The CWSRF is a loan, not a grant. There are 2 bond issuances and all monies received will be paid through debt service. Division Responsible for Corrective Action Plan Name, Title: Samantha Turner, Division Director of Finance, Community Serviced Department Address or Mailstop: 1001 E. Ninth St. City, State, Zip Code: Reno, NV 89512 Phone Number: 775-328-2056 Email: sturner@washoecounty.gov Reviewed and Approved Signature Date:
View Audit 14489
Finding 10826 (2023-007)
Material Weakness 2023
Washoe County
NV
Reporting Subrecipient Monitoring Allowable Costs / Cost Principles
Date: 12/26/2023 Division: Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-007 Finding: The Washoe County Comptroller’s Office did not have adequate internal controls to ensure payments to subrecipients were appropriately reported on the SEFA. Corrective Act...
Date: 12/26/2023 Division: Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-007 Finding: The Washoe County Comptroller’s Office did not have adequate internal controls to ensure payments to subrecipients were appropriately reported on the SEFA. Corrective Action Taken or To Be Taken: The County will continue to work with the departments on costs associated with grant events. This will include reviewing project costs associated with grants on a quarterly basis and making the necessary revenue adjustments. If already taken, date of completion: If to be taken, estimated date of completion: January 2024 Agency Response Does the Agency Agree with finding?: Yes 􀜈 No 􀜆 Partially 􀜆 If No or Partial, Please explain reason(s) why: Additional Comments: Division Responsible for Corrective Action Plan Name, Title: Cathy Hill, Comptroller Address or Mailstop: 1001 E. Ninth St. City, State, Zip Code: Reno, NV 89512 Phone Number: 775-328-2552 Email: chill@washoecounty.gov Reviewed and Approved Cathy HillDigitally signed by Cathy Hill Date: 2023.12.26
View Audit 14489
Finding 10825 (2023-006)
Material Weakness 2023
Washoe County
NV
Reporting Material Weakness
Date: 12/27/2023 Division: Office of the County Manager Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-006 Finding: The Office of the County Manager did not have adequate internal controls to ensure proper documentation was maintained for reporting requirem...
Date: 12/27/2023 Division: Office of the County Manager Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-006 Finding: The Office of the County Manager did not have adequate internal controls to ensure proper documentation was maintained for reporting requirements. Corrective Action Taken or To Be Taken: Internal controls will be created for reporting to the Department of Treasury for capital expenditures to include written justification. If already taken, date of completion: If to be taken, estimated date of completion: January 2024 Agency Response Does the Agency Agree with finding?: Yes 􀜈 No 􀜆 Partially 􀜆 If No or Partial, Please explain reason(s) why: Additional Comments: Division Responsible for Corrective Action Plan Name, Title: Gabrielle Enfield, Community Reinvestment Manager Address or Mailstop: 1001 E. Ninth St. City, State, Zip Code: Reno, NV 89512 Phone Number: (775) 328-2552 Email: genfield@washoecounty.gov Reviewed and Approved Cathy HillDigitally signed by Cathy Hill Date: 2023.12.27
View Audit 14489
Finding 10824 (2023-005)
Significant Deficiency 2023
Washoe County
NV
Procurement, Suspension & Debarment
Date: 12/26/2023 Division: Washoe County Community Services Department Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-005 Finding: Executed Contracts were not obtained from the vendor and certain contracts were not appropriately reviewed by management prior...
Date: 12/26/2023 Division: Washoe County Community Services Department Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-005 Finding: Executed Contracts were not obtained from the vendor and certain contracts were not appropriately reviewed by management prior to entering into the agreement. Corrective Action Taken or To Be Taken: Washoe County Community Services Department has implemented an updated electronic workflow for executed contracts and expenses that will be appropriately reviewed. Software to assist has also been contracted and implemented. If already taken, date of completion: 07/01/2023 If to be taken, estimated date of completion: Agency Response Does the Agency Agree with finding?: Yes ☒ No ☐ Partially ☐ If No or Partial, Please explain reason(s) why: Additional Comments: The Community Services Department has also proactively worked with the Accounts Payable Division to update the accounting workflows. Division Responsible for Corrective Action Plan: Name, Title: Samantha Turner, Division Director of Finance, Community Serviced Department Address or Mailstop: 1001 E. Ninth St. City, State, Zip Code: Reno, NV 89512 Phone Number: 775-328-2056 Email: sturner@washoecounty.gov Reviewed and Approved Signature Date: 12/26/2023
View Audit 14489
Finding 10823 (2023-004)
Significant Deficiency 2023
Washoe County
NV
Subrecipient Monitoring Allowable Costs / Cost Principles Reporting
Date: 12/27/2023 Division: Community Reinvestment Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-004 Finding: The assistance listing number was not communicated to the subrecipient at the time of disbursement. Corrective Action Taken or To Be Taken: County ...
Date: 12/27/2023 Division: Community Reinvestment Corrective Action Plan Audit Report Number: Year ended June 30, 2023 Finding Number: 2023-004 Finding: The assistance listing number was not communicated to the subrecipient at the time of disbursement. Corrective Action Taken or To Be Taken: County Grants Administrator will coordinate a solution to ensure that the assistance listing numbers are noticed to subrecipients at the time of disbursement, and county-wide internal controls will be updated. If already taken, date of completion: Not applicable If to be taken, estimated date of completion: February 2024 Agency Response Does the Agency Agree with finding?: Yes 􀜈 No 􀜆 Partially 􀜆 If No or Partial, Please explain reason(s) why: Not Applicable Additional Comments: Not Applicable Division Responsible for Corrective Action Plan Name, Title: Connie Lucido, County Grants Administrator Address or Mailstop: 1001 E. Ninth St. City, State, Zip Code: Reno, NV 89512 Phone Number: (775) 530-4299 Email: clucido@washoecounty.gov Reviewed and Approved Cathy HillDigitally signed by Cathy Hill Date: 2023.12.27
View Audit 14489
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