2023-001 Activities Allowed or Unallowed and Allowable Costs/Costs Principles
Program Emergency Rental Assistance Program
Name of Contact Person
Kelly Wessels, Executive Director
Corrective Action Plan
• CAPNC moved from an archaic, unsupported software system to Sage Intaact. This software provide...
2023-001 Activities Allowed or Unallowed and Allowable Costs/Costs Principles
Program Emergency Rental Assistance Program
Name of Contact Person
Kelly Wessels, Executive Director
Corrective Action Plan
• CAPNC moved from an archaic, unsupported software system to Sage Intaact. This software provides the ability to modernize and deploy the levels of internal controls missing from previous fiscal personnel oversight and technical capability. Current staff have trained under Sage Intaact and Wipfli consultants to properly track A/P, A/R, payroll and grant management to ensure the integrity of data entry and compliance is observed. Board membership have access to accounting software through Board portal for further oversight.
• Payroll services were outsourced to ADP payroll services in order to provide real time features and accountability for time. This allows recording of time more accurate, reliable and allocable. Payroll records are reviewed and time studies are being performed for all staff to ensure allocation methodology, once selected is appropriate, consistent and in alignment with staff performance.
o Time entry occurs electronically in real time; hourly employees are assigned a schedule, and salaried staff are monitored
o Time cards are electronically submitted and approved electronically to ensure time is recorded as it occurs.
o Time off records are also submitted for approval electronically and leave is approved based on County personnel guidance.
• Wipfli Consulting is providing technical assistance over a 10 month period to develop/deploy updated policies and procedures for fiscal area, in accordance with Uniform Guidance. Curriculum includes:
o Internal controls
o Allowable compensation and employee benefits
o Cost allocation methods
o Governing body financial responsibilities
o Budgeting
o Financial reporting
o Financial management systems
o Documentation and record retention
o Financial policies and procedures
o Allowable costs
• All administrative leadership staff received, and will continue to receive annually, fiscal oversight training including but not limited to, Uniform Guidance training, grants management and compliance training. Allocations are reviewed regularly by leadership team to ensure that we have appropriate methodology and that we are consistent with grant expectations and regulations.
Proposed Completion Date
June 30, 2024