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Finding 565731 (2024-002)
Significant Deficiency 2024
Community Action Agency of Jackson, Lenawee, and Hillsdale
MI
Subrecipient Monitoring Reporting Allowable Costs / Cost Principles § 200.328
2024-002 - Late submission of reports Auditor Description of Condition and Effect: The Agency failed to submit the required report for the federal grant within the stipulated deadlines as outlined in the grant agreement and Uniform Guidance. During reporting testing, it was noted that the Final FFR ...
2024-002 - Late submission of reports Auditor Description of Condition and Effect: The Agency failed to submit the required report for the federal grant within the stipulated deadlines as outlined in the grant agreement and Uniform Guidance. During reporting testing, it was noted that the Final FFR report was not submitted into the Payment Management Services (PMS) prior to the required due date. Late submission of reports results in noncompliance with federal regulations, potentially leading to administrative actions such as withholding of future grant funds, increased monitoring, or other penalties as deemed appropriate by the Federal awarding agency. The Agency did not comply with contractual reporting requirements. Auditor Recommendation: We recommend the Agency implement procedures to ensure timely submission of all required reports. Corrective Action: The Agency will implement a system of reviewing the semi-annual and annual federal financial reporting which would include the reports being prepared by the Financial Grants Manager, reviewed by the Chief Financial Officer and submitted by the Chief Executive Officer, all of whom will be aware of the reporting due dates as to ensure they are filed timely. Responsible Person: Anthony J Samon, CFO Anticipated Completion Date: Immediately, the Agency’s next FFR due date is September 30th.
View Audit 359441
Finding 565681 (2024-004)
Significant Deficiency 2024
City of Bloomington, Minnesota
MN
HUD Housing Programs Subrecipient Monitoring Eligibility
Corrective Action Plan Actions Planned – The HRA will create monitoring controls to ensure its policies relating to tenant eligibility are being followed. Official Responsible – Sarah Abe, HRA Administrator Planned Completion Date – December 31, 2025 Disagreement With or Explanation of Finding – The...
Corrective Action Plan Actions Planned – The HRA will create monitoring controls to ensure its policies relating to tenant eligibility are being followed. Official Responsible – Sarah Abe, HRA Administrator Planned Completion Date – December 31, 2025 Disagreement With or Explanation of Finding – The HRA agrees with this finding. Plan to Monitor – Sarah Abe, HRA Administrator, will oversee the process to ensure a tenant checklists for eligibility are completed and a separate program specialist is assigned to review and sign off on the checklists.
View Audit 359386
Finding 565676 (2024-002)
Material Weakness 2024
City of Crown Point
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
Finding 2024-002 Finding Subject: COVID-19 Coronavirus State and Local Fiscal Recovery Funds-Suspension and Debarment, Material Weakness, Modified Opinion Contact Person Responsible for Corrective Action: David B. Benson Contact Phone Number and email Address: 219-662-3235 (office) dbenson@crownpoin...
Finding 2024-002 Finding Subject: COVID-19 Coronavirus State and Local Fiscal Recovery Funds-Suspension and Debarment, Material Weakness, Modified Opinion Contact Person Responsible for Corrective Action: David B. Benson Contact Phone Number and email Address: 219-662-3235 (office) dbenson@crownpoint.in.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: The City has instituted new controls requiring that each payment from CSLRFR Funds will be reviewed as required, including a check of the SAM EPLS to ensure the entity was not suspended or debarred prior to making a payment. Anticipated Completion Date: The City has already completed the Plan.
View Audit 359371
Finding 565672 (2024-001)
Significant Deficiency 2024
Boys & Girls Clubs of Southeastern Michigan
MI
Subrecipient Monitoring Allowable Costs / Cost Principles Reporting
Delinquent Filing of Reports Auditor Description of Condition and Effect: The Organization failed to submit certain reports for the federal grant within the stipulated deadlines as outlined in the grant agreement and Uniform Guidance. Late or delinquent submission of reports results in noncompliance...
Delinquent Filing of Reports Auditor Description of Condition and Effect: The Organization failed to submit certain reports for the federal grant within the stipulated deadlines as outlined in the grant agreement and Uniform Guidance. Late or delinquent submission of reports results in noncompliance with federal regulations, potentially leading to administrative actions such as withholding of future grant funds, increased monitoring, or other penalties as deemed appropriate by the Federal awarding agency. The Organization did not comply with certain contractual reporting requirements. Auditor Recommendation: We recommend the Organization implement procedures to ensure timely submission of all required reports. Corrective Action: BGCSM leadership agrees with the audit finding noted above. BGCSM will establish and document clear grant administration policies and procedures. The processes will include steps to ensure a thorough understanding of the reporting requirements to ensure timely and accurate reporting. Responsible Person: Resource Development – Julia Callis and Gregory McPherson Anticipated Completion Date: 6/30/2025
View Audit 359350
Finding 565666 (2024-006)
Material Weakness 2024
Community Action Partnership of North Dakota Inc.
ND
Subrecipient Monitoring § 200.331
2024-006 Subrecipient Monitoring Compliance - CSBG Person responsible for corrective action - Andrea Olson, executive Director Responsible official's response - Management is in agreement with this finding. Responsible official's response - Management is in agreement with this finding. Corrective ac...
2024-006 Subrecipient Monitoring Compliance - CSBG Person responsible for corrective action - Andrea Olson, executive Director Responsible official's response - Management is in agreement with this finding. Responsible official's response - Management is in agreement with this finding. Corrective action planned - CAPND has changed subaward formatting to ensure that all required information is included within the award. Planned implementation date of corrective action - July 1, 2024
View Audit 359346
Finding 565665 (2024-002)
Material Weakness 2024
Community Action Partnership of North Dakota Inc.
ND
Subrecipient Monitoring Material Weakness
2024-002 - Subrecipient Montoring Controls - CSBG Person responsible for corrective action - Andrea Olson, Executive Director Responsible officials response - Management is in agreement with this finding. Corrective action planned - CAPND has a comprehensive monitoring plan to monitor all grant supp...
2024-002 - Subrecipient Montoring Controls - CSBG Person responsible for corrective action - Andrea Olson, Executive Director Responsible officials response - Management is in agreement with this finding. Corrective action planned - CAPND has a comprehensive monitoring plan to monitor all grant supported activities in accordance with program rules relative to CSBG program including rules established by the program, those established by CAPND, and by 2 CFR Part 200. The plan was not fully adhered to during the 2023 but had been for 2024. Planned implementation date of corrective action – July 1, 2024
View Audit 359346
Finding 565664 (2024-005)
Material Weakness 2024
Community Action Partnership of North Dakota Inc.
ND
Questioned Costs Subrecipient Monitoring § 200.331
2024-005 Subreicipient Monitoring Compliance - SSVF Person responsible for corrective action - Andrea Olson, executive Director Responsible official's response - Management is in agreement with this finding. Corrective acction planned - CAPND has a comprehensive monitoring plan to monitor all grant ...
2024-005 Subreicipient Monitoring Compliance - SSVF Person responsible for corrective action - Andrea Olson, executive Director Responsible official's response - Management is in agreement with this finding. Corrective acction planned - CAPND has a comprehensive monitoring plan to monitor all grant supported activities in accordance with program rules relative to SSVF program including rules established by the program, those established by CAPND. Planned implementation date of corrective action - 2025
View Audit 359346 Questioned Costs: $1
Finding 565663 (2024-004)
Material Weakness 2024
Community Action Partnership of North Dakota Inc.
ND
Questioned Costs Subrecipient Monitoring Internal Control / Segregation of Duties § 200.331
2024-004 Allowable Costs Compliance - SSVF Person responsible for corrective action - Andrea Olson, executive Director Responsible official's response - Management is in agreement with this finding. Corrective acction planned - CAPND has a comprehensive monitoring plan to monitor all grant supported...
2024-004 Allowable Costs Compliance - SSVF Person responsible for corrective action - Andrea Olson, executive Director Responsible official's response - Management is in agreement with this finding. Corrective acction planned - CAPND has a comprehensive monitoring plan to monitor all grant supported activities in accordance with program rules relative to SSVF program including rules established by the program, those established by CAPND. Planned implementation date of corrective action - 2025
View Audit 359346 Questioned Costs: $1
Finding 565662 (2024-003)
Material Weakness 2024
Community Action Partnership of North Dakota Inc.
ND
Subrecipient Monitoring Allowable Costs / Cost Principles Material Weakness
2024-003 Subrecipient Monitoring and Allowable Costs – Material Weakness Person responsible for corrective action – Andrea Olson, Executive Director Corrective action planned – CAPND has a comprehensive monitoring plan to monitor all grantsupported activities in accordance with program rules relativ...
2024-003 Subrecipient Monitoring and Allowable Costs – Material Weakness Person responsible for corrective action – Andrea Olson, Executive Director Corrective action planned – CAPND has a comprehensive monitoring plan to monitor all grantsupported activities in accordance with program rules relative to SSVF program including rules established by the VA, those established by CAPND, and by 2CFR Part 200. Planned implementation date of corrective action – June 18, 2025
View Audit 359346
Finding 565660 (2024-002)
Significant Deficiency 2024
Housing Authority of the City of Greenville
NC
HUD Housing Programs Subrecipient Monitoring Eligibility
Finding 2024-002 – Continuum of Care Tenant Files – Eligibility – Internal Control over Tenant Files – Noncompliance and Significant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year-end ...
Finding 2024-002 – Continuum of Care Tenant Files – Eligibility – Internal Control over Tenant Files – Noncompliance and Significant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year-end September 30, 2025: a. Program Coordinators will maintain all Continuum of Care Tenant files in individual file folders designated by special purpose voucher programs. All loose documents will be anchored in tenant files. b. An action plan has been developed for the Continuum of Care programs to ensure that all program files are HUD, State, and HACG compliant starting with October 1, 2024, files through the current. c. Continuum of Care fiscal year 2024 (October 2023-September 2024) re- exams and interims will be caught up and completed as they become effective. All tenant files will be reviewed and compliant by FYE2024. d. All late/overdue re-exams will be compliant by FYE2024. e. During FYE2024, the Housing Choice Voucher Director will perform quality controls on all Continuum of Care tenant files processed each month prior to initialization (25th-30th of each month). f. File checklist sheets will be placed in each file upon quality control review to be signed off by the Housing Choice Voucher Director. g. Additional training will be required and ongoing for Program Coordinators. h. Other internal control measures will be implemented as deemed necessary by the Deputy Executive Director/COO, to eliminate future audit findings. Person Responsible: Shanetta Moye, Deputy Executive Director/COO Anticipated Completion Date: September 30, 2025
View Audit 359338
Finding 565659 (2024-001)
Significant Deficiency 2024
Housing Authority of the City of Greenville
NC
HUD Housing Programs Subrecipient Monitoring Eligibility
Finding 2024-001 – Housing Choice Voucher Tenant Files – Eligibility – Internal Control over Tenant Files – Noncompliance and Significant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year...
Finding 2024-001 – Housing Choice Voucher Tenant Files – Eligibility – Internal Control over Tenant Files – Noncompliance and Significant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year-end September 30, 2025: a. Housing Choice Voucher tenant files will be reviewed and quality controlled each month prior to initialization (25th-30th of each month) by the Housing Choice Voucher Director. b. An action plan has been developed for the Housing Choice Voucher department to ensure that all Housing Choice Voucher files are HUD and GHA compliant starting with October 1, 2024 files through the current. c. Housing Choice Voucher calendar-year 2024 (October 2023-September 2024) re-exams are substantially complete, as they become effective. All tenant files will be reviewed and HUD-compliant by FYE2024. d. During FYE2024, the Housing Choice Voucher Director will perform 40% quality controls of the monthly re-exams processed by the Housing Specialists. e. File checklist sheets will be placed in each file upon quality control review to be signed off by the Housing Choice Voucher Director. f. Additional training has been and will be made available as necessary. g. Other internal control measures will be implemented as deemed necessary by the Deputy Executive Director/COO, to eliminate future audit findings. Person Responsible: Shanetta Moye, Deputy Executive Director/COO Anticipated Completion Date: September 30, 2025
View Audit 359338
Finding 565531 (2024-003)
Significant Deficiency 2024
It's Time Texas, Inc.
TX
Reporting Subrecipient Monitoring
Corrective Action Plan: In response to Finding 2024-003, Healthier Texas has taken corrective action regarding the timely filling of the Data Collection Form and reporting package with the Federal Audit Clearinghouse (FAC). Lonnicia Maxwell, SVP of Operations, and Asawar Sajid, Accountant, will ensu...
Corrective Action Plan: In response to Finding 2024-003, Healthier Texas has taken corrective action regarding the timely filling of the Data Collection Form and reporting package with the Federal Audit Clearinghouse (FAC). Lonnicia Maxwell, SVP of Operations, and Asawar Sajid, Accountant, will ensure timely submission by establishing a formal timeline and follow-up process in collaboration with the audit team during the preparation and submission of the FAC package. These measures are intended to strengthen compliance with federal reporting deadlines and improve accountability.
View Audit 359326
Finding 565527 (2024-006)
Significant Deficiency 2024
Southern Fulton School District
PA
Student Financial Aid Subrecipient Monitoring Allowable Costs / Cost Principles
The finding from Section III – 2024-006 General Ledger System Condition: The District did not track the federal expenditures within the general ledger system, or if they were, the business office was unaware of the process and was not using the correct expenditures to claim as eligible expenditures...
The finding from Section III – 2024-006 General Ledger System Condition: The District did not track the federal expenditures within the general ledger system, or if they were, the business office was unaware of the process and was not using the correct expenditures to claim as eligible expenditures. Views of Responsible Officials and Planned Corrective Actions: Southern Fulton School District has hired a Certified Public Accountant (CPA) as the Chief Financial Officer (CFO) as of 4/1/2025 who will be responsible for ensuring that the general ledger system is utilized to track all federal expenditures.
View Audit 359322
Finding 565524 (2024-005)
Significant Deficiency 2024
Southern Fulton School District
PA
Student Financial Aid Subrecipient Monitoring Reporting
The finding from Section III – 2024-005 Reporting Requirements Condition: The District did not file the Title 1, Title 2, and Title 4 Reconciliation of Cash on Hand Quarterly Reports for March 2024 and June 2024.Additionally, the Final Expenditure Reports for Title 1, Title 2, and Title 4 were not ...
The finding from Section III – 2024-005 Reporting Requirements Condition: The District did not file the Title 1, Title 2, and Title 4 Reconciliation of Cash on Hand Quarterly Reports for March 2024 and June 2024.Additionally, the Final Expenditure Reports for Title 1, Title 2, and Title 4 were not filed by the required date. Views of Responsible Officials and Planned Corrective Actions: Southern Fulton School District has hired a Certified Public Accountant (CPA) as the Chief Financial Officer (CFO) as of 4/1/2025 who will be responsible for ensuring all Title reports are filed timely and by the deadlines.
View Audit 359322
Finding 565505 (2024-001)
Material Weakness 2024
Washington County, Fl
FL
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
Finding – Adequate controls were not in place to provide for proper review of covered transactions for suspension and debarment. Covered transactions, over $25,000 paid with grant funding were not reviewed for suspension and debarment. Management Response – The County will implement additional cont...
Finding – Adequate controls were not in place to provide for proper review of covered transactions for suspension and debarment. Covered transactions, over $25,000 paid with grant funding were not reviewed for suspension and debarment. Management Response – The County will implement additional controls to ensure there is evidence of review of covered transactions over $25,000 for suspension and debarment prior to payment. Johnnie Pettis, Deputy Clerk will be responsible for the corrective action and anticipates completion of corrective action will be taken before September 30, 2025. Effective date of completion: within the fiscal year ending September 30, 2025
View Audit 359293
Finding 565485 (2024-038)
Material Weakness 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Material Weakness Reporting § 200.303
MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY 2024-038 Disaster Grants – Public Assistance (Presidentially Declared Disasters), COVID-19 - Disaster Grants – Public Assistance (Presidentially Declared Disasters) - Assistance Listing No. 97.036 Recommendation: We recommend the Department review and enhanc...
MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY 2024-038 Disaster Grants – Public Assistance (Presidentially Declared Disasters), COVID-19 - Disaster Grants – Public Assistance (Presidentially Declared Disasters) - Assistance Listing No. 97.036 Recommendation: We recommend the Department review and enhance its procedures and internal controls to ensure that all required subawards are reported timely and accurately to FSRS no later than the end of the month following the month of issuance of each subaward. Action taken in response to finding: MEMA is recognizing the importance of documentation and internal controls. This current fiscal year an Internal Control Group was formed to review, create and overhaul what is needed or needed to be updated. The team primary stakeholders is made up of the CFO, Legal Counsel, Assistant Director for Recovery and Mitigation and Emergency Management Grants Supervisor. We are making the completion of updated Policies and Procedures a priority to address the findings such as the ones being pointed out as a critical piece to the success of the agency going forward. Name(s) of the contact person(s) responsible for corrective action: Randall Lui Planned completion date for corrective action plan: End of the Federal Fiscal Year 9/30/2025
View Audit 359283
Finding 565484 (2024-037)
Significant Deficiency 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Reporting Significant Deficiency § 200.303
DEPARTMENT OF PUBLIC HEALTH 2024-037 Opioid-STR - Assistance Listing No. 93.788 Recommendation: We recommend the Department complete implementation of its corrective action plan from the prior audit year. It should establish procedures and internal controls to ensure that all required subawards are ...
DEPARTMENT OF PUBLIC HEALTH 2024-037 Opioid-STR - Assistance Listing No. 93.788 Recommendation: We recommend the Department complete implementation of its corrective action plan from the prior audit year. It should establish procedures and internal controls to ensure that all required subawards are reported timely and accurately to FSRS no later than the end of the month following the month of issuance of each subaward. Action taken in response to finding: All subrecipient FFATA information will be batched and uploaded to FSRS within 30 days of execution of subcontracts. Each month the FFATA submission receipt and all additional records pertaining to the upload will be saved. The internal Fiscal Compliance Auditor will review FFATA monthly submissions for compliance. Uploads will be made monthly by The Grants team. The Grants team at BSAS has created a Standard Operating Procedure (SOP) to make sure this process is repeated every month. Name(s) of the contact person(s) responsible for corrective action: Windy Senecharles Planned completion date for corrective action plan: July 1, 2025
View Audit 359283
Finding 565483 (2024-036)
Material Weakness 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring § 200.303 § 200.332
DEPARTMENT OF PUBLIC HEALTH, EXECUTIVE OFFICE OF HOUSING AND LIVABLE COMMUNITIES 2024-036 Opioid-STR - Assistance Listing No. 93.788 Recommendation: We recommend the Department complete its corrective action plan from the prior year. It should ensure its internal controls and procedures are sufficie...
DEPARTMENT OF PUBLIC HEALTH, EXECUTIVE OFFICE OF HOUSING AND LIVABLE COMMUNITIES 2024-036 Opioid-STR - Assistance Listing No. 93.788 Recommendation: We recommend the Department complete its corrective action plan from the prior year. It should ensure its internal controls and procedures are sufficient to ensure that required information is included in its subawards. Action taken in response to finding: A task has been added to our tracking system prompting contract managers to add FAIN and Grant Award Date information to an attachment to the Standard Contract Form. The DPH bureaus have consistently added this information to contract packages since this enhancement to our system was introduced. Name(s) of the contact person(s) responsible for corrective action: Windy Senecharles Planned completion date for corrective action plan: December 31, 2025
View Audit 359283
Finding 565467 (2024-031)
Material Weakness 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Material Weakness Reporting § 200.303
DEPARTMENT OF EARLY EDUCATION AND CARE 2024-031 CCDF Cluster - Assistance Listing No. 93.575, 93.596 Recommendation: We recommend the Department develop procedures and internal controls to ensure that all required subawards are reported timely and accurately to FSRS no later than the end of the mont...
DEPARTMENT OF EARLY EDUCATION AND CARE 2024-031 CCDF Cluster - Assistance Listing No. 93.575, 93.596 Recommendation: We recommend the Department develop procedures and internal controls to ensure that all required subawards are reported timely and accurately to FSRS no later than the end of the month following the month of issuance of each subaward. Action taken in response to finding: EEC developed and implemented new policies and procedures that detail the FFATA reporting requirements, notification process, and control environment, including the data sources, in September of 2022. EEC did not implement the procedures necessary to ensure the report is submitted to SAM.gov in a timely manner as required. Applicable Accounting, Contracts, and Budget staff will be trained on these policies and procedures. Name(s) of the contact person(s) responsible for corrective action: Eric Hansson, Chief Financial Officer/CFO and Acting Chief Operating Officer/COO Planned completion date for corrective action plan: October 1, 2025
View Audit 359283
Finding 565466 (2024-030)
Significant Deficiency 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring § 200.303 § 200.332
EXECUTIVE OFFICE OF HOUSING AND LIVABLE COMMUNITIES 2024-030 Low-Income Home Energy Assistance - Assistance Listing No. 93.568 Recommendation: We recommend the Department complete its corrective action plan from the prior year. It should ensure its internal controls and procedures are sufficient to ...
EXECUTIVE OFFICE OF HOUSING AND LIVABLE COMMUNITIES 2024-030 Low-Income Home Energy Assistance - Assistance Listing No. 93.568 Recommendation: We recommend the Department complete its corrective action plan from the prior year. It should ensure its internal controls and procedures are sufficient to ensure that required information is included in its subawards. Action taken in response to finding: The Executive Office of Housing and Livable Communities (EOHLC), which was formerly the Department of Housing and Community Development (DHCD or Department), has implemented the recommended measures and will continue them going forward. EOHLC has reviewed their internal controls and procedures and is committed to making any enhancements that are necessary to ensure that required information is included in its subawards. EOHLC notes that the Federal Award Identification Number (FAIN) and the Federal Award Date are included in the HHS award notices and other HHS guidance, which EOHLC incorporates by reference into its LIHEAP subaward contracts with its subrecipients. In an effort to ensure compliance with these requirements going forward, EOHLC has included a direct reference to the FAIN and the Federal Award Date in its LIHEAP subaward contracts with its subrecipients, beginning with its FFY 2025 LIHEAP contracts. Name(s) of the contact person(s) responsible for corrective action: Edward Kiely Planned completion date for corrective action plan: October 1, 2024
View Audit 359283
Finding 565464 (2024-028)
Significant Deficiency 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Reporting Significant Deficiency § 200.303
EXECUTIVE OFFICE OF HOUSING AND LIVABLE COMMUNITIES 2024-028 Low-Income Home Energy Assistance - Assistance Listing No. 93.568 Recommendation: We recommend the Department review and enhance its procedures and internal controls to ensure that all required subawards are reported timely and accurately ...
EXECUTIVE OFFICE OF HOUSING AND LIVABLE COMMUNITIES 2024-028 Low-Income Home Energy Assistance - Assistance Listing No. 93.568 Recommendation: We recommend the Department review and enhance its procedures and internal controls to ensure that all required subawards are reported timely and accurately to FSRS no later than the end of the month following the month of issuance of each subaward. Action taken in response to finding: The Executive Office of Housing and Livable Communities (EOHLC), which was formerly the Department of Housing and Community Development (DHCD or Department), has implemented the recommended measures and will continue them going forward. As a result of the original finding, 2022-018, EOHLC had previously put policies and procedures in place to ensure that all required subawards are reported timely and accurately to FSRS, and the Federal Funding Accountability and Transparency Act (FFATA) reports are reported timely and accurately. EOHLC’s FFATA report procedure was developed in September of 2023 and submitted on November 20, 2023. EOHLC notes that policies and procedures have already been put in place to remedy this issue. Name(s) of the contact person(s) responsible for corrective action: Frederique P. Phanor Planned completion date for corrective action plan: FFATA report procedure developed September 12, 2023 and LIHEAP submitted November 20, 2023
View Audit 359283
Finding 565457 (2024-022)
Significant Deficiency 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring § 200.303 § 200.332
DEPARTMENT OF PUBLIC HEALTH 2024-022 Epidemiology and Laboratory Capacity for Infectious Diseases COVID-19 – Epidemiology and Laboratory Capacity for Infectious Diseases - Assistance Listing No. 93.323 Recommendation: We recommend the Department review and enhance procedures and internal controls to...
DEPARTMENT OF PUBLIC HEALTH 2024-022 Epidemiology and Laboratory Capacity for Infectious Diseases COVID-19 – Epidemiology and Laboratory Capacity for Infectious Diseases - Assistance Listing No. 93.323 Recommendation: We recommend the Department review and enhance procedures and internal controls to ensure that required information is included in its subawards. Action taken in response to finding: The Bureau of Infectious Disease and Laboratory Sciences (BIDLS) will put in place starting August 1, 2025, a process where subawards are notified of the required information on subaward agreements or other sufficiently documented communication most notably to now include the additional information of the following: Federal Award Identification Number (FAIN) Federal Award Date Name(s) of the contact person(s) responsible for corrective action: Cheryl Bernard-Dort, Director of Administration and Finance, BIDLS Planned completion date for corrective action plan: 9/30/25
View Audit 359283
Finding 565453 (2024-020)
Material Weakness 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Material Weakness Reporting § 200.303
DEPARTMENT OF PUBLIC HEALTH 2024-020 Epidemiology and Laboratory Capacity for Infectious Diseases COVID-19 – Epidemiology and Laboratory Capacity for Infectious Diseases - Assistance Listing No. 93.323 Recommendation: We recommend the Department establish procedures and internal controls to ensure t...
DEPARTMENT OF PUBLIC HEALTH 2024-020 Epidemiology and Laboratory Capacity for Infectious Diseases COVID-19 – Epidemiology and Laboratory Capacity for Infectious Diseases - Assistance Listing No. 93.323 Recommendation: We recommend the Department establish procedures and internal controls to ensure that all required subawards are reported timely and accurately to FSRS no later than the end of the month following the month of issuance of each subaward. Action taken in response to finding: The Bureau of Infectious Disease and Laboratory Sciences (BIDLS) will put in place starting August 1, 2025 a process to review obligations for subawards under Epidemiology and Laboratory Capacity for Infectious Diseases COVID-19 – Epidemiology and Laboratory Capacity for Infectious Diseases - Assistance Listing No. 93.323, to identify subawards that fall under the rules set forth by Federal Funding Accountability and Transparency Act (FFATA) and report the appropriate obligations to FSRS according to the above-mentioned recommendations. Name(s) of the contact person(s) responsible for corrective action: Cheryl Bernard-Dort, Director of Administration and Finance, BIDLS Planned completion date for corrective action plan: 9/30/25
View Audit 359283
Finding 565451 (2024-019)
Material Weakness 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring Material Weakness Reporting § 200.303
DEPARTMENT OF PUBLIC HEALTH 2024-019 Immunization Cooperative Agreements, COVID-19 - Immunization Cooperative Agreements - Assistance Listing No. 93.268 Recommendation: We recommend the Department complete implementation of its corrective action plan from the prior audit. It should establish procedu...
DEPARTMENT OF PUBLIC HEALTH 2024-019 Immunization Cooperative Agreements, COVID-19 - Immunization Cooperative Agreements - Assistance Listing No. 93.268 Recommendation: We recommend the Department complete implementation of its corrective action plan from the prior audit. It should establish procedures and internal controls to ensure that all required subawards are reported timely and accurately to the FSRS no later than the end of the month following the month of issuance of each subaward. Action taken in response to finding: The Bureau of Infectious Disease and Laboratory Sciences (BIDLS) will put in place starting August 1, 2025 a process to review obligations for subawards under Immunization, Assistance Listing No. 93.268 to identify subawards that fall under the rules set forth by Federal Funding Accountability and Transparency Act (FFATA) and report the appropriate obligations to FSRS according to the above-mentioned recommendations. Name(s) of the contact person(s) responsible for corrective action: Cheryl Bernard-Dort, Director of Administration and Finance, BIDLS Planned completion date for corrective action plan: 9/30/25
View Audit 359283
Finding 565448 (2024-018)
Material Weakness 2024
Commonwealth of Massachusetts
MA
Subrecipient Monitoring § 200.303 § 200.332
EXECUTIVE OFFICE OF ELDER AFFAIRS 2024-018 Aging Cluster - Assistance Listing No. 93.044, 93.045, 93.053 Recommendation: The Department should review and enhance internal controls and procedures to ensure that it obtains subrecipients’ unique entity identifiers and that all required information is i...
EXECUTIVE OFFICE OF ELDER AFFAIRS 2024-018 Aging Cluster - Assistance Listing No. 93.044, 93.045, 93.053 Recommendation: The Department should review and enhance internal controls and procedures to ensure that it obtains subrecipients’ unique entity identifiers and that all required information is included in all subaward agreements. Action taken in response to finding: AGE establishes contracts in accordance with MA Comptroller guidelines, which do not require the specified unique entity identifiers. However, in accordance with Federal Guidance, AGE will update all entries related to subrecipients to capture this information going forward. This requirement will be added to AGE’s internal control plan, specifically the section on federal grants management and compliance. Name(s) of the contact person(s) responsible for corrective action: Sheila Tunney, CFO Planned completion date for corrective action plan: 9/30/2025
View Audit 359283
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