Finding ref number: 2021-002 Finding caption: The City did not have adequate internal controls for ensuring compliance with federal suspension and debarment requirements. Name, address, and telephone of City contact person: Madeline Prentice, Finance Director PO Box 1579 Moses Lake, WA 98837 (509) 7...
Finding ref number: 2021-002 Finding caption: The City did not have adequate internal controls for ensuring compliance with federal suspension and debarment requirements. Name, address, and telephone of City contact person: Madeline Prentice, Finance Director PO Box 1579 Moses Lake, WA 98837 (509) 764 - 3732 Corrective action the auditee plans to take in response to the finding: It is unknown what processes were in place during FY 2021 to check for suspension and debarment requirements as the City had experienced substantial turnover during this time. Staff that were responsible for the contracts may not have been aware of the requirement to obtain written certification from the contractor or to check for suspension or debarment. Going forward, contracts will include a clause in the contract and contractors will be required to submit certification that they are not suspended or debarred before executing the contract. This will be an ongoing process for all projects/programs that exceed the funding thresholds. We will review annually to ensure that all contracts have met this requirement, and sufficient documentation exists as proof that the verification was completed. Anticipated date to complete the corrective action: Ongoing