Identifying Number: 2023-004
Finding: The College did not have sufficient documentation that internal controls were in place and operating effectively over risk assessment procedures required by the subrecipient monitoring compliance requirement. Although the College was able to provide a timeline...
Identifying Number: 2023-004
Finding: The College did not have sufficient documentation that internal controls were in place and operating effectively over risk assessment procedures required by the subrecipient monitoring compliance requirement. Although the College was able to provide a timeline noting a risk assessment took place and ongoing monitoring was occurring, there was no formal documentation of the risk assessment.
Corrective Action Planned: The grant team consisting of Grant Accounting, Resource Development, and the Grant Manager will meet to discuss the proposed sub-recipient’s risk prior to issuing a proposal to the subrecipient. The team will utilize the current version of Moraine Valley’s subrecipient monitoring tool before issuing future subawards and ensure all risk assessment forms are completed. In addition, the College will monitor compliance of spending activity monthly by review of the subrecipient’s invoices sent to the College. This will ensure the subrecipient is monitored throughout the contract.
Anticipated Completion Date: June 30, 2024
Responsible Persons:
Darren Howard, Manager of Grants Accounting and Compliance
Howardd46@morainevalley.edu
Theresa Pallanti, Director of Resource Development
Pallantit@morainevalley.edu
John Sands, Professor and Department Chair – Computer Integrated Technologies
Sands@morainevalley.edu