Finding 2023-001 - Special Tests and Provisions - Enrollment Reporting - Repeat
Finding
There were students who withdrew on 9/21/23 and 9/24/23, but at the time of the
Clearinghouse Enrollment Report, which was submitted on 10/11/23, neither of the
students were listed as withdrawn in PeopleSoft whe...
Finding 2023-001 - Special Tests and Provisions - Enrollment Reporting - Repeat
Finding
There were students who withdrew on 9/21/23 and 9/24/23, but at the time of the
Clearinghouse Enrollment Report, which was submitted on 10/11/23, neither of the
students were listed as withdrawn in PeopleSoft when the data was pulled for
submission. The next enrollment submission was 12/4/2,3 which showed that both
students were withdrawn; however, the 60 days had elapsed.
In order to strengthen the policies and procedures with regard to the enrollment
reporting requirements, we will hire a person that will be dedicated to ensuring that data
flow between the student information system and tertiary systems is running efficiently
and accurately. This person will be responsible for thorough research, analysis, and
administrative efforts related to the auditing of complex data collections.
In the meantime, the Office of Records & Registration will make sure that the term
withdrawal forms are completed on a daily basis so that we do not miss any during the
enrollment submission with NSC.
Anticipated Date of Completion: September 30, 2024
Contact: Marie McNear
Director of Records and Registration
mmcnear@alasu.edu
334-229-4312