National Crime Victim Law Institute respectfully submits the following corrective action plan for the year ended May 31, 2023.
Contact Person of National Crime Victim Law Institute:
Julie Hester, Director of Administration and Operations
1130 SW Morrison Street, Suite 240, Portland, Oregon 97205
N...
National Crime Victim Law Institute respectfully submits the following corrective action plan for the year ended May 31, 2023.
Contact Person of National Crime Victim Law Institute:
Julie Hester, Director of Administration and Operations
1130 SW Morrison Street, Suite 240, Portland, Oregon 97205
Name and Address of Independent Public Accounting Firm:
McDonald Jacobs, P.C.
520 SW Yamhill, Suite 500, Portland, Oregon 97204
Audit Period:
June 1, 2022 through May 31, 2023.
The finding from the May 31, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule.
Finding # 2023-001
Type: Federal award, Significant deficiency regarding allowable costs
Finding
For three months tested, amounts charged to the grant for allocated rent expenses were inaccurate or did not agree to the accounting records, resulting in insignificant over and under billings.
Recommendation:
Contract billings should be reconciled to the accounting records and a review of the reconciliation should be completed before invoicing the government agency.
Corrective Action:
NCVLI has engaged the services of a contract accounting firm for fiscal year 2023-24. This accounting firm will assist with monthly financial transactions, maintaining accounting records and assisting with billings. This firm will work closely with the Director of Administration & Operations (DAO). Among the benefits of this additional layer of support for accounting work is a new process for rent allocations which ensures calculations are reviewed and affirmed by multiple people. Rent allocations are generated by the accounting firm and reviewed by the DAO prior to generation of billings. Billings will then be generated by the DAO with assistance from the accounting firm and will continue to be reviewed and approved by the Executive Director prior to submission to federal agencies. As an additional check, regular internal review of monthly payroll and rent allocations will be conducted by a member of the management team other than the DAO to ensure supporting documentation and reports from accounting system align and support allocations.
Anticipated Completion Date:
September 2023