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Corrective Action Plans

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Finding 20569 (2022-001)
Material Weakness 2022
Icahn School of Medicine at Mount Sinai
NY
Matching / Level of Effort / Earmarking Special Tests & Provisions Questioned Costs § 200.303
Finding 2022-001 Special Tests and Provisions Information on the federal program: Grantor: Department of Education Program Name: Federal Direct Student Loans Assistance Listing No.: 84.268 Views of responsible officials and planned corrective actions: Management agrees with the finding described ab...
Finding 2022-001 Special Tests and Provisions Information on the federal program: Grantor: Department of Education Program Name: Federal Direct Student Loans Assistance Listing No.: 84.268 Views of responsible officials and planned corrective actions: Management agrees with the finding described above. The ISMMS Office of Student Financial Services has implemented a combined monthly reconciliation and drawdown process that identifies and resolves discrepancies, as required by the U.S. Department of Education?s Direct Loan reconciliation guidelines under 34 CFR 685.300(b)(5). The process will be detailed in the School?s procedure manual and staff will be trained accordingly. With this new process in place, we will be compliant with the U.S. Department of Education regulations. Name of responsible official: LaVerne Walker Director of Student Financial Services laverne.walker@mssm.edu Projected completion date: ? September 26, 2023: Completed implementation of combined monthly reconciliation and drawdown process ? December 31, 2023: Completed staff training sessions and revision to procedure manual
View Audit 28674
Finding 20565 (2022-001)
Material Weakness 2022
Decatur Hospital Authority D/b/a Wise Health System and Affiliates
TX
Allowable Costs / Cost Principles Questioned Costs Reporting
Corrective Action Plan for Finding 2022-001 We are in receipt of the Findings Required to be Reported by Uniform Guidance, regarding questioned costs and material instance of noncompliance with respect to Activities Allowed/Unallowed and Allowable Costs/Cost Principles. Decatur Hospital Authority?s...
Corrective Action Plan for Finding 2022-001 We are in receipt of the Findings Required to be Reported by Uniform Guidance, regarding questioned costs and material instance of noncompliance with respect to Activities Allowed/Unallowed and Allowable Costs/Cost Principles. Decatur Hospital Authority?s Chief Financial Officer, Todd Scroggins, is responsible to oversee and implement the corrective action plan. In its Provider Relief period three and period four reporting submissions for the year ended December 31, 2022, the Authority?s reports included the activity of the Authority and their Nursing Home Facilities (Nursing Homes). The reported activity included other PRF expenses, nursing home infection control expenses and lost revenues. There are four separate nursing home management companies that provide services to the Authority?s seven Nursing Homes. There were approximately $358,571 in nursing home infection control expenses that were unable to be reconciled to eligible expenses for one of the Nursing Homes. The Authority provided the Nursing Homes with templates to use to provide the Authority with the necessary information for the reporting as the reporting was complete on the TIN of the Authority. The Authority relied on the accuracy of the information provided by the Nursing Homes. The Authority was not aware of the findings in the audit of period 1 and period 2 at the time the Authority submitted period 3 reporting. Therefore, the inaccurate reconciliation of eligible infection control expenses from period 2 was also used for reporting in period 3, which caused a recurrence in audit findings due to timing of audits and findings reported to the Authority. The Authority?s CFO will judgmentally perform detailed testing of reported costs and lost revenue from the Nursing homes in future reporting periods. In addition, the Authority?s CFO and management team will perform a detailed analysis of the reporting requirements in accordance with the final guidelines set by HRSA for future reporting periods. As deemed necessary, the Authority will modify the policies and procedures over federal grant reporting. The Authority?s CFO will oversee this to ensure that it is accomplished for future unreported periods as of this date. The corrective action plan will be implemented by December 31, 2023.
View Audit 27070 Questioned Costs: $1
Finding 20564 (2022-002)
Significant Deficiency 2022
Battle Creek Housing Commission
MI
HUD Housing Programs Questioned Costs Reporting
2022-002 Housing Choice Vouchers ? CFDA 14.871 Recommendation: The Commission should implement policies and procedures to ensure all proper reporting is completed per the grant requirements. Action Taken: Management will implement policies and procedures to ensure compliance with all reporting r...
2022-002 Housing Choice Vouchers ? CFDA 14.871 Recommendation: The Commission should implement policies and procedures to ensure all proper reporting is completed per the grant requirements. Action Taken: Management will implement policies and procedures to ensure compliance with all reporting requirements of the Housing Choice Voucher Grant. Anticipated Completion Date of Action: September 30, 2023
View Audit 26661
Finding 20557 (2022-003)
Material Weakness 2022
Albany Leadership Charter School for Girls
NY
Reporting
Name of Auditee: Albany Leadership Charter School for Girls Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: Year ended June 30, 2022 CAP Prepared by: Carina Cook, Superintendent Phone: 518-694-5300 Current Finding on the Schedule of Findings and Responses 3) Finding 2022-003...
Name of Auditee: Albany Leadership Charter School for Girls Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: Year ended June 30, 2022 CAP Prepared by: Carina Cook, Superintendent Phone: 518-694-5300 Current Finding on the Schedule of Findings and Responses 3) Finding 2022-003 - The Data Collection Form for the year ended June 30, 2022 was not filed with the Federal Audit Clearinghouse within nine months after year end. a. Implementation of Plan of Action - Management will work with the auditors for timely completion of the audit and filing of the Data Collection Form. b. Implementation Date - Management expects to have this completed March 31, 2024. c. Persons Responsible for the Implementation - The Board of Trustees and the Superintendent.
View Audit 26325
Finding 20543 (2022-002)
Material Weakness 2022
Jac-Cen-Del Community School Corporation
IN
Internal Control / Segregation of Duties Subrecipient Monitoring Material Weakness § 200.303
FINDING 2022-002 Contact Person Responsible for Corrective Action: Trina Huff Contact Phone Number:812-689-4114 Views of Responsible Official: We concur with the finding; however, these documents were reported by more than one person I just forgot or didn?t think about having someone sign off on it....
FINDING 2022-002 Contact Person Responsible for Corrective Action: Trina Huff Contact Phone Number:812-689-4114 Views of Responsible Official: We concur with the finding; however, these documents were reported by more than one person I just forgot or didn?t think about having someone sign off on it. Again, we will probably not receive these kinds of grants again and something this simple could be a comment and not a finding. I feel that if there are no issues with the actual funding and finances that it could be a comment. Description of Corrective Action Plan: I will document who helped with their portion of the report and have them sign off on it. Anticipated Completion Date: 02/27/2023
View Audit 21805
Finding 20527 (2022-001)
Material Weakness 2022
Life & Discovery Inc. (dba Asian American Center of Frederick)
MD
Allowable Costs / Cost Principles Material Weakness Reporting § 200.430
Department of Health and Human Services FINDING ? FEDERAL AWARD PROGRAMS AUDITS 2022-001 Documentation of Personnel Expenses (Timesheets) Material Weakness Recommendation: Require all employees to complete a contemporaneous timesheet which includes all required Uniform Guidance requirements. A...
Department of Health and Human Services FINDING ? FEDERAL AWARD PROGRAMS AUDITS 2022-001 Documentation of Personnel Expenses (Timesheets) Material Weakness Recommendation: Require all employees to complete a contemporaneous timesheet which includes all required Uniform Guidance requirements. Action Taken: On January 1, 2023, an electronic time reporting function was put into effect through ADP (?Automatic Data Processing?), the company?s payroll processing system. This improvement allows employees to enter their time and select a cost center (?department code?) at the time of entry. It then routes the timesheet for approval by the supervisor before reaching the accounting department for payment initiation, resulting in an automated review and approval.
View Audit 20204
Finding 20523 (2022-002)
Material Weakness 2022
The Carle Foundation
IL
Allowable Costs / Cost Principles Reporting § 200.303 § 200.430
Corrective Action Plan: SOR II grant leadership evaluated its process for preparing and reviewing time tracking for this award and has implemented procedures to ensure appropriate documentation of personnel costs are complete and accurate. Coordination with Payroll staff begin and was validated wi...
Corrective Action Plan: SOR II grant leadership evaluated its process for preparing and reviewing time tracking for this award and has implemented procedures to ensure appropriate documentation of personnel costs are complete and accurate. Coordination with Payroll staff begin and was validated with current pay period ending 9/23/23. Hourly staff are clocking into appropriate cost center and salaried staff are submitting hours to payroll to ensure appropriate time tracking Contact Person(s): Heather Hintz/Kathy Dams Anticipated Completion: 12/31/2023
View Audit 20202
Finding 20479 (2022-002)
Material Weakness 2022
Mercy Neighborhood Ministries, Inc.
PA
Internal Control / Segregation of Duties HUD Housing Programs Material Weakness
Views of Responsible Officials Management will implement procedures to ensure that timely and accurate financial information is prepared in accordance with generally accepted accounting principles.
Views of Responsible Officials Management will implement procedures to ensure that timely and accurate financial information is prepared in accordance with generally accepted accounting principles.
View Audit 27495
Finding 20478 (2022-001)
Material Weakness 2022
Mercy Neighborhood Ministries, Inc.
PA
Internal Control / Segregation of Duties Material Weakness Reporting
Views of Responsible Officials The Organization has developed written procedures and incorporated the following controls surrounding cash receipts and disbursements. ? Maintenance of a daily log of cash receipts and disbursements. ? Restrict access to cash and checks to authorized individuals ? M...
Views of Responsible Officials The Organization has developed written procedures and incorporated the following controls surrounding cash receipts and disbursements. ? Maintenance of a daily log of cash receipts and disbursements. ? Restrict access to cash and checks to authorized individuals ? Maintain adequate supporting documentation for all cash receipts and disbursements ? Recount of daily cash receipts by more than one individual for accuracy ? Make deposits and post to accounts receivable on a regular basis at a minimum weekly ? Safeguard cash and checks for deposits in a secure location (i.e. safe or lockbox) ? Cash receipts are verified to daily log and supporting documentation as part of bank reconciliation process ? Cash receipt and disbursement detail to be reviewed by Executive Director
View Audit 27495
Finding 20474 (2022-004)
Material Weakness 2022
South Arkansas Developmental Center for Children and Families, Inc.
AR
Questioned Costs Allowable Costs / Cost Principles Reporting
Contact Name: Barbara Staggs, CFO Contact Phone Number: 870-863-8194 Audit Period Ending: June 30, 2022 Audit Firm: FORVIS, LLP Federal Program: Provider Relief Fund (PRF) and American Rescue Plan (ARP) Rural Distribution, Assistance Listing No. 93.498 Federal Agency: U.S. Department of Health and H...
Contact Name: Barbara Staggs, CFO Contact Phone Number: 870-863-8194 Audit Period Ending: June 30, 2022 Audit Firm: FORVIS, LLP Federal Program: Provider Relief Fund (PRF) and American Rescue Plan (ARP) Rural Distribution, Assistance Listing No. 93.498 Federal Agency: U.S. Department of Health and Human Services Management concurs with finding and in future will get clarification from FORVIS regarding this type reporting to make sure it is done correctly.
View Audit 26769
Morning Calm Apt
WA
HUD Housing Programs Questioned Costs Subrecipient Monitoring
Department of Housing and Urban Development Auditee identification number: 127-EE017 Name of audit firm: Squires Maddux & Company, PLLC Period covered by the audit: Year Ended June 30, 2022 Prepared by: S3800-160: Contact Person First Name: Marc S3800-170: Contact Person Middle Initial: ...
Department of Housing and Urban Development Auditee identification number: 127-EE017 Name of audit firm: Squires Maddux & Company, PLLC Period covered by the audit: Year Ended June 30, 2022 Prepared by: S3800-160: Contact Person First Name: Marc S3800-170: Contact Person Middle Initial: S3800-180: Contact Person Last Name: Busch Contact Email Address: marc.busch@coastmgt.com The finding from the June 30, 2022 schedule of findings and question costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDING NO. 2022-003 Recommendation: Management should institute a monitoring process to review approved HUD 9250?s ensuring that all withdrawals are made from the proper account. S3800-130: Response Indicator: Agree. S3800-140: Completion Date: March 24, 2023 S3800-150: Action Taken: Management agrees with the finding and plans to take corrective actions which include communication with the Project Accountant and Regional Manager about withdrawals, and will transfer $4,400 from the replacement reserve account to the residual receipts account..
View Audit 26498 Questioned Costs: $1
Morning Calm Apt
WA
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Department of Housing and Urban Development Auditee identification number: 127-EE017 Name of audit firm: Squires Maddux & Company, PLLC Period covered by the audit: Year Ended June 30, 2022 Prepared by: S3800-160: Contact Person First Name: Marc S3800-170: Contact Person Middle Initial: ...
Department of Housing and Urban Development Auditee identification number: 127-EE017 Name of audit firm: Squires Maddux & Company, PLLC Period covered by the audit: Year Ended June 30, 2022 Prepared by: S3800-160: Contact Person First Name: Marc S3800-170: Contact Person Middle Initial: S3800-180: Contact Person Last Name: Busch Contact Email Address: marc.busch@coastmgt.com The finding from the June 30, 2022 schedule of findings and question costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDING NO. 2022-002 Recommendation: Management should institute a monitoring process to ensure all required monthly deposits to the replacement reserve are made. Such process could include initiating automatic recurring monthly transfers with the financial institution that maintains the replacement reserve account. S3800-130: Response Indicator: Agree. S3800-140: Completion Date: March 24, 2023 S3800-150: Action Taken: Senior management has discussed the deficiency with the Project Accountant and Regional Manager. All future deposits the replacement reserve will be made as required in the regulatory agreement.
View Audit 26498 Questioned Costs: $1
Finding 20470 (2022-002)
Significant Deficiency 2022
City of Santa Barbara
CA
Questioned Costs Reporting
2022-002 Corona Virus State and Local Recovery Funds? Assistance Listing No. 21.027 Recommendation: We recommend the City implement procedures to ensure compliance with all reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action...
2022-002 Corona Virus State and Local Recovery Funds? Assistance Listing No. 21.027 Recommendation: We recommend the City implement procedures to ensure compliance with all reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: SLRF reporting was a new requirement for the City in 2021. Despite review, preparers missed the expenditure line item on the report. Due to timing, this is still outstanding from the prior fiscal year. The City has since implemented more robust review processes to assure each line item is properly addressed before submittal. Name(s) of the contact person(s) responsible for corrective action: Jessica Yates, Accounting Supervisor. Planned completion date for corrective action plan: June 2023
View Audit 26059
Finding 20458 (2022-002)
Significant Deficiency 2022
Buena Vista County
IA
Reporting
We will review the extent of additional procedures which should be implemented as part of fulfilling our responsibility.
We will review the extent of additional procedures which should be implemented as part of fulfilling our responsibility.
View Audit 20944
City of Gonzales, Texas
TX
Questioned Costs Reporting
City of Gonzales, Texas Summary Schedule of Audit Findings Year ended September 30, 2022 2022-001 ? Reporting Type of Finding ? Other ALN No. 21.027 Coronavirus State and Local Fiscal Recovery Funds (CSLFR) Questioned Costs - $89,150 Criteria: Federal program expenditures incurred from March 3, 2021...
City of Gonzales, Texas Summary Schedule of Audit Findings Year ended September 30, 2022 2022-001 ? Reporting Type of Finding ? Other ALN No. 21.027 Coronavirus State and Local Fiscal Recovery Funds (CSLFR) Questioned Costs - $89,150 Criteria: Federal program expenditures incurred from March 3, 2021 through March 31, 2022 must be reported through the Project and Expenditure Report as outlined in the federal program?s grant agreement. Condition: Expenditures totaling $89,150 were incurred during the period March 3, 2021 through March 31, 2022 were not reported in the Project and Expenditure Report submission. Cause: Expenditure invoices were incurred with CSLFR funds were not properly identified by management and subject to the reporting compliance requirement. Recommendation: We recommend that the City implement procedures to identify invoices to be funded by CSLFR funds and report them in the Project and Expenditure Report submission. Planned Correction Action Response: The City of Gonzales recognizes and agrees with the recommendation to implement procedures. Our Finance Director will review invoices funded by CSLFR funds and ensure the Project and Expenditure Report includes all expenditures incurred in the appropriate reporting period. Responsible Persons: Laura Zella, Finance Director
View Audit 20625 Questioned Costs: $1
New Life Homes 3
NM
Questioned Costs HUD Housing Programs Reporting
September 23, 2022 To the Department of Housing & Urban Development Re: Corrective Action Plan New Life Homes 3 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Palmer & Company 701 Osuna NE, Ste 100 A...
September 23, 2022 To the Department of Housing & Urban Development Re: Corrective Action Plan New Life Homes 3 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Palmer & Company 701 Osuna NE, Ste 100 Albuquerque, NM 87113 Audit period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS - FEDERAL AWARD PROGRAMS AUDITS Finding 2022-001 - Special Tests and Provisions - Residual Receipts Excess Federal program information: Title: Section 811 Capital Advance CFDA Number: 14.181 Resolution Status: In Process Information on Universe Population Size: Population size is the total amount in the Residual Receipts account at year-end, June 30, 2022. Sample Size Information: Residual receipts ending balance at June 30, 2022, considering excess residual receipts due for remittance at PRAC contract termination/renewal at June 1, 2022. Identification of Repeat Finding and Finding Reference Number: This is the fourth consecutive year for this finding for the property. Criteria: Pursuant to Housing Notice H-2012-14 and additional authoritative communications from HUD, the organization was required to remit excess residual receipts (all amounts over a prescribed allowance of $250 per revenue-producing units, $3,500) at the time of the PRAC contract termination/renewal, June 1, 2022. Statement of Condition: As of June 30, 2022 the excess residual receipts, $4,861 has not been remitted to HUD. A form 9250 has been submitted to HUD but it is pending as of September 23, 2022. Cause: Management has submitted a request to withdraw the excess funds from residual receipts and submit to HUD, but the request has not been approved and management has not followed up on the original request. Effect or Potential Effect: The project is not in compliance with the Capital Advance and current HUD regulations, the project?s residual receipts account was over-funded for the current year and excess residual receipts have not remitted to HUD as required. Auditor Non-Compliance Code: B Questioned Cost: $4,861 Reporting Views of Responsible Officials: Management agrees that there are excess funds in the residual receipts account. Recommendation: Management should follow up with HUD relative to the approval request to remit excess residual receipts as described. Auditor?s Summary of Auditee ?s Comments on the Findings and Recommendations: Management agrees with the finding and will follow up with HUD to obtain the necessary approval to remit the $4,861 in excess residual receipts funds to HUD. Completion Date: n/a Response: Management will follow up with HUD for permission to remit the excess residual receipts. Action Plan: Management will follow up with HUD on remitting the excess funds in the residual receipts account. If you have questions regarding this plan, please call Lori at 505-325-6515 ext 107.
View Audit 19984 Questioned Costs: $1
Retired Steelworkers Housing and Health Development Corporation
FL
HUD Housing Programs Reporting
FINDING No. 2022-003: Section 236 Mortgage Restructuring Note, CFDA 14.103 Recommendation: The Project should implement procedures to ensure appropriate documentation of the reasoning for passing over applicants. Action Taken: Training has been conducted with managers on proper waiting list procedur...
FINDING No. 2022-003: Section 236 Mortgage Restructuring Note, CFDA 14.103 Recommendation: The Project should implement procedures to ensure appropriate documentation of the reasoning for passing over applicants. Action Taken: Training has been conducted with managers on proper waiting list procedures. Going forward compliance will be checking waiting lists at random to ensure appropriate documentation is entered on the waiting list if an applicant is passed over. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 28289
Retired Steelworkers Housing and Health Development Corporation
FL
HUD Housing Programs Reporting
FINDING No. 2022-002: Section 236 Mortgage Restructuring Note, CFDA 14.103 Recommendation: Management should implement procedures to ensure that replacement reserve monthly deposits are increased at the same percentage as the authorized OCAF rental increase and that the correct amount is deposited i...
FINDING No. 2022-002: Section 236 Mortgage Restructuring Note, CFDA 14.103 Recommendation: Management should implement procedures to ensure that replacement reserve monthly deposits are increased at the same percentage as the authorized OCAF rental increase and that the correct amount is deposited into the replacement reserve account each month. Action Taken: Management has implemented a new procedure to ensure all monthly deposits are made within the current period.
View Audit 28289
Retired Steelworkers Housing and Health Development Corporation
FL
HUD Housing Programs Eligibility Reporting
Oversight Agency for Audit, Retired Steelworkers Housing and Health Development Corporation respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite...
Oversight Agency for Audit, Retired Steelworkers Housing and Health Development Corporation respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: January 1, 2022 through December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. SECTION III ? FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AND FINANCIAL STATMENT AUDITS FINDING No. 2022-001: Section 236 Mortgage Restructuring Note, CFDA 14.103 Recommendation: The Project should implement procedures to ensure the Project verifies tenant eligibility through the EIV system in a timely manner. Also, the Project should contact its local HUD office EIV coordinator for guidance on generating reports for tenant occupying the Project?s section 236 units. Action Taken: Managers have been trained that EIV income reports must be pulled timely and reviewed and action taken if needed. Alerts have been turned on in One Site to remind managers to pull EIV 90 day reports.
View Audit 28289
Finding 20427 (2022-001)
Significant Deficiency 2022
Caring Heart Rehabilitation and Nursing Center, INC
PA
Reporting HUD Housing Programs
Name of Auditee: Caring Heart Rehabilitation and Nursing Center, Inc. HUD Auditee Identification Number: Project No. 034-22108 Name of Audit Firm: Mayer Hoffman McCann P.C. Period Covered by the Audit: The Year Ended June 30, 2022Corrective Action Plan Prepared By Name: Ben Cohen Position: Accountin...
Name of Auditee: Caring Heart Rehabilitation and Nursing Center, Inc. HUD Auditee Identification Number: Project No. 034-22108 Name of Audit Firm: Mayer Hoffman McCann P.C. Period Covered by the Audit: The Year Ended June 30, 2022Corrective Action Plan Prepared By Name: Ben Cohen Position: Accounting Supervisor Telephone Number: 845-422-0159Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding and will implement policies and procedures to ensure that this problem does not recur. b. Actions Taken or Planned on the Finding As a result of COVID curtailments and a resulting national staffing shortage in the accounting profession there were challenges to completing the 2022 annual filing requirement prior to the deadline. Management has reviewed staffing and monthly and annual close project plans to verify that staffing and plans to issue and furnish annual financial statements timely are sufficient.
View Audit 26432
Finding 20416 (2022-002)
Significant Deficiency 2022
Alverno College
WI
Questioned Costs Special Tests & Provisions Student Financial Aid
Finding 2022-002 Condition Management's review of the enrollment reporting did not detect errors on certain student data elements. Certain student records within the NSLDS were identified with inaccurate data elements. Corrective Action Plan Corrective Action Planned: In the submission of these s...
Finding 2022-002 Condition Management's review of the enrollment reporting did not detect errors on certain student data elements. Certain student records within the NSLDS were identified with inaccurate data elements. Corrective Action Plan Corrective Action Planned: In the submission of these students' graduation status, errors in the Alverno dataset resulted in inaccurate transmissions to the Clearinghouse in some cases. Since that time, we have improved our review process. Our current process involves a collaboration between the Registrar and Senior Data Specialist on the Institutional Research team within our Assessment and Outreach Center to ensure that the number of graduating records matches in all reporting processes. This double review provides another opportunity to find and correct enrollment errors before submitting the files to the Clearinghouse. Additionally, the Senior Data Specialist carefully reviews all errors returned by the Clearinghouse and makes corrections to the records as needed to ensure that completions are correctly applied. Finally, campus wide processes to verify enrollment at census and create standardized calendar dates have been implemented to reduce the opportunities for data error. Name(s) of Contact Person(s) Responsible for Corrective Action: Denise Sanders, Senior Data Specialist, Assessment and Outreach Center Anticipated Completion Date: The verification and timeline for submitting graduation records took effect in January 2021. College wide verification of census was implemented August 2022, alongside the first phase of standardization of calendar dates.
View Audit 27336
Finding 20415 (2022-001)
Significant Deficiency 2022
Alverno College
WI
Questioned Costs Student Financial Aid Reporting
Finding 2022-001 Condition Issue with back-dating withdrawals causing R2T4 calculations to not be calculated. Corrective Action Plan Corrective Action Planned: The College?s Financial Aid department has adjusted how students are identified for an R2T4 calculation. Previously, we would work with a da...
Finding 2022-001 Condition Issue with back-dating withdrawals causing R2T4 calculations to not be calculated. Corrective Action Plan Corrective Action Planned: The College?s Financial Aid department has adjusted how students are identified for an R2T4 calculation. Previously, we would work with a date range weekly. However, if there were status changes made that required changes to dates prior to the weekly reporting range, it would fall outside of our date range. Our new process is to use the first day of the semester as the start of our date range, as this will ensure that we catch all students that need a R2T4 calculation regardless of any academic backdating. Name(s) of Contact Person(s) Responsible for Corrective Action: Naomi Coe, Vicky Somers, Austin Haynes Anticipated Completion Date: This new practice was put into place for the 2022FA semester.
View Audit 27336 Questioned Costs: $1
Western Seminary
OR
Reporting Questioned Costs Student Financial Aid
Incorrect and Late Enrollment Reporting to National Student Loan Data System (NSLDS) Planned Corrective Action: Upon the current finding of incorrect enrollment reporting to NSLDS, the Western Seminary Financial Aid office will seek to make three changes to its operational practices; integrating NSL...
Incorrect and Late Enrollment Reporting to National Student Loan Data System (NSLDS) Planned Corrective Action: Upon the current finding of incorrect enrollment reporting to NSLDS, the Western Seminary Financial Aid office will seek to make three changes to its operational practices; integrating NSLDS reporting into a master calendar, institute standard practices in pulling withdraw data and create a training emphasis around proper withdraw practices. Person Responsible for Corrective Action Plan: Matthew Jolley, Director of Financial Aid Anticipated Date of Completion: 06/2023
View Audit 25878
Finding 20405 (2022-004)
Significant Deficiency 2022
Landmann-Jungman Memorial Hospital, Inc.
SD
Questioned Costs Reporting Significant Deficiency § 200.303
Finding 2022-004 Federal Agency Name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Cluster Federal Financial Assistance Listing #10.766 Finding Summary: Audited financial statements were submitted to USDA prior to review and approval from Board of Directors. Resp...
Finding 2022-004 Federal Agency Name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Cluster Federal Financial Assistance Listing #10.766 Finding Summary: Audited financial statements were submitted to USDA prior to review and approval from Board of Directors. Responsible Individuals: Melissa Gale, CEO; Erin Odens, CFO Corrective Action Plan: For the current year a waiver was obtained from the USDA acknowledging that the financial statements were not approved from Board of Directors. Going forward the audit will need to be completed and approved by the Board of Directors prior to submission to the USDA. Anticipated Completion Date: February 1, 2023
View Audit 24965
Finding 20392 (2022-004)
Material Weakness 2022
Wickenburg Community Hospital
AZ
Questioned Costs Allowable Costs / Cost Principles Material Weakness § 200.303
Finding 2022-004 Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund and American Rescue Plan Rural Distribution Federal Assistance Listing #93.498 Compliance Requirement: Reporting Finding Summary: The Hospital did not properly include 340B reve...
Finding 2022-004 Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund and American Rescue Plan Rural Distribution Federal Assistance Listing #93.498 Compliance Requirement: Reporting Finding Summary: The Hospital did not properly include 340B revenues and final audit adjustments in net patient service revenue. In addition, the Hospital did not properly report payor categories for quarters in which the net patient service revenues were negative. Responsible Individuals: Patti Clavette, Chief Financial Officer; Jackie Lundblad, Chief Executive Officer Corrective Action Plan: Management will modify the lost revenue reported on future reports, if any, to reflect an accurate total lost revenue amount. In addition, a formal review and approval process will be implemented to ensure calculations are in accordance with applicable requirements and a member of management will be identified to review all reporting requirements for federal grants and awards to ensure the Hospital is in compliance with the requirements. Anticipated Completion Date: September 30, 2023
View Audit 21564
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