Corrective Action Plans

Finding 480205 (2023-004)

None 2023

NC

Reporting Equipment & Real Property Management

Finding 2023-04–Reporting The SF-429 reports were not submitted to the grantor prior to the required due dates. Corrective Action Planned There were SF429 Property reports that were filed late for FY23. Finance Management understands the importance of filing these reports in a timely manner and ...

Finding 2023-04–Reporting The SF-429 reports were not submitted to the grantor prior to the required due dates. Corrective Action Planned There were SF429 Property reports that were filed late for FY23. Finance Management understands the importance of filing these reports in a timely manner and will do this going forward. We have already prepared a grant tracking system to show all of the deliverables by month by grant for our open grants. This will be used in conjunction with our financial close process to ensure these deliverables are met. Responsible Official: Michole Greenwood, Controller Anticipated Completion Date: August 2024

View Audit 316459

Finding 480138 (2023-002)

None 2023

Telamon Corporation

NC

Reporting

Finding 2023-002–Late Audit Reporting The audit of the Organization for the year ended September 30, 2023 had a submission deadline of June 30, 2024. The Organization did not complete and submit their audit for the year ended September 30, 2023 to the federal clearinghouse until July 2024. Correct...

Finding 2023-002–Late Audit Reporting The audit of the Organization for the year ended September 30, 2023 had a submission deadline of June 30, 2024. The Organization did not complete and submit their audit for the year ended September 30, 2023 to the federal clearinghouse until July 2024. Corrective Action Planned As mentioned above the timing of the September 30, 2023 Audit was heavily impacted by turnover in senior financial staff happening just before this audit began. Telamon Finance staff have worked diligently to meet the June 30th deadline, but ultimately, we needed more time to ensure that the figures were correct, and we had a good starting point for FY24. Steve and Michole will benefit from starting their positions at the beginning of this audit, which has significantly sped up the learning curve. We will continue to build out our Sage Intacct reports to provide better data to the Board, Management, and Operations. Based on audit requests we can also design reports that will help provide needed information for the FY24 audit. The Intacct SEFA report will be run quarterly. We will begin the FY24 Audit well ahead of time to ensure that we report timely for FY24. Responsible Official: Steven Mayne, CFO Anticipated Completion Date: September 2024

View Audit 316459

Finding 480133 (2023-003)

Material Weakness 2023

Freetown-Lakeville Regional School District

MA

Reporting

We have received the audit findings regarding the material weakness identified in our failure to meet the Single Audit filing deadline of March 31, 2024 for fiscal year 2023. We acknowledge that the delay in closing out fiscal year 2023 and subsequently sending the necessary information to your firm...

We have received the audit findings regarding the material weakness identified in our failure to meet the Single Audit filing deadline of March 31, 2024 for fiscal year 2023. We acknowledge that the delay in closing out fiscal year 2023 and subsequently sending the necessary information to your firm on May 22, 2024, has contributed to this issue. We appreciate your recommendations and are committed to addressing this weakness promptly. In response to your recommendations, we propose the following actions: Timely Fiscal Year Closeout: We will implement a more rigorous timeline for the fiscal year closeout process to ensure that all financial activities and reconciliations are completed promptly. This includes setting internal deadlines to allow ample time for review and adjustments. Enhanced Coordination and Communication: We will establish regular communication channels between the finance department and all relevant stakeholders to ensure that necessary information is gathered and processed efficiently. Regular status meetings will be held to monitor progress and address any issues that may arise promptly. Process Improvements: We will review and streamline our financial reporting processes to eliminate bottlenecks and improve efficiency. A checklist and timeline for the closeout process will be developed and strictly adhered to by all involved personnel. Staff Training and Development: Targeted training will be provided to finance staff to ensure they are well-versed in the requirements and deadlines associated with the Single Audit. This will help to prevent delays and ensure compliance with filing deadlines. Cross-training programs will be implemented to ensure continuity and coverage during staff absences or turnover. Monitoring and Continuous Improvement: A monitoring system will be established to track the progress of the year-end closeout and filing process. Regular internal reviews will be conducted to ensure compliance and identify areas for further improvement. Feedback from the audit firm will be regularly solicited and incorporated into our process improvement initiatives. We are confident that these actions will address the material weakness and ensure that we meet the Single Audit filing deadline in the future.

View Audit 316452

Finding 480132 (2023-002)

Material Weakness 2023

Freetown-Lakeville Regional School District

MA

Subrecipient Monitoring Reporting

We have received the audit findings regarding the material weakness identified in the reconciliation of the general ledger with the fiscal year 2023 reporting to the Commonwealth of Massachusetts. We appreciate the thorough review and the recommendations provided to enhance our financial management ...

We have received the audit findings regarding the material weakness identified in the reconciliation of the general ledger with the fiscal year 2023 reporting to the Commonwealth of Massachusetts. We appreciate the thorough review and the recommendations provided to enhance our financial management processes. We acknowledge the seriousness of the discrepancies identified, including the understatement of fiscal year 2023 expenditures by approximately $263,000 and the additional $208,000 of fiscal year 2024 expenditures not posted to the grant within the ledger. We are committed to addressing this material weakness promptly and effectively. In response to your recommendations, we propose the following actions: Posting Financial Activity: We will ensure all financial activity is posted as intended, as part of our overall monitoring and grants administration processes. This will involve enhanced oversight and verification procedures to confirm the accuracy of entries. Consistent Reconciliation: Biweekly/monthly reconciliation meetings will be conducted between the finance team and grants administration personnel. This will ensure that adjusting entries are posted in a timely manner, maintaining the accuracy of the general ledger and financial reports filed with pass-through entities. We will develop a reconciliation checklist/agenda to guide these meetings and ensure all discrepancies are identified and addressed promptly. Evaluation of Grants Management Policies and Procedures: We will conduct a thorough evaluation of our current grants management policies and procedures. This review will focus on identifying areas for improvement and refining our practices to enhance accuracy and compliance. As part of our routine risk assessment program, we will incorporate regular evaluations of our grants management processes to identify and mitigate risks proactively. Staff Training and Development: We will provide targeted training for our finance and grants administration staff to ensure they are well-versed in the updated procedures and reconciliation processes. This will help in maintaining the accuracy and integrity of our financial records. Cross-training programs will be implemented to ensure continuity and coverage during staff absences or turnover. Monitoring and Continuous Improvement: A robust monitoring system will be established to continuously assess the performance of our internal controls and reconciliation processes. Regular internal reviews will be conducted to ensure compliance and identify areas for further improvement. We will establish clear timelines and reporting methodologies to facilitate ongoing monitoring and timely detection and correction of errors and misstatements. We are confident that these actions will address the material weakness and significantly enhance our financial reporting processes.

View Audit 316452

Finding 480126 (2023-001)

None 2023

Wilson Area School District

PA

Reporting

FINDING 2023-001 MANAGEMENT’S CORRECTIVE ACTION PLAN The District has developed procedures to ensure timely filing of the audit with the Federal Audit Clearinghouse. Specifically, the District will have information available and to the independent auditor by October 2024. These recommendations will ...

FINDING 2023-001 MANAGEMENT’S CORRECTIVE ACTION PLAN The District has developed procedures to ensure timely filing of the audit with the Federal Audit Clearinghouse. Specifically, the District will have information available and to the independent auditor by October 2024. These recommendations will be implemented for the 2023-2024 audit year. This corrective action plan was developed by Stephanie L. Arnold, MBA, PCSBA, Business Manager/Board Secretary. -

View Audit 316443

Finding 480115 (2023-003)

Significant Deficiency 2023

Iris, INC

IA

Reporting

Management will improve and formalize a year-end accounting close-out process to ensure all accrual adjustments are made for grants to improve the accuracy of the SEFA preparation to ensure it is in accordance with 2 CFR Part §200.502.

View Audit 316428

Finding 480114 (2023-008)

Material Weakness 2023

Veterans Northeast Outreach Center, Inc.

MA

Reporting

Findings 2023-001 through 2023-008 Since 2020, the Organization had gone through a significant amount of turnover at the management level and in the Finance department. These changes have resulted in the identification of a significant lack of internal controls as well as a lack of resources. The O...

Findings 2023-001 through 2023-008 Since 2020, the Organization had gone through a significant amount of turnover at the management level and in the Finance department. These changes have resulted in the identification of a significant lack of internal controls as well as a lack of resources. The Organization has gone through a process of hiring new Finance positions and engaging outside consultants as needed. With a change in leadership and an increase in resources, the Organization is in the process of implementing a system of internal controls that will focus on segregation of duties related to all significant transaction cycles (including monthly close procedures), increasing communication and transparency of transactions within the Organization, and a heightened sense of documentation to support all transactions, including grant funded activity. The goal of implementing this system of controls is to mitigate the risk of any wrongdoing, intentional or unintentional, at the Organization and to allow for proper compliance with restrictions set forth by government agencies. Responsible party: Bill Kelly; Executive Director; (978) 853-7013 Anticipated completion date: December 31, 2024

View Audit 316423

Finding 480100 (2023-001)

Significant Deficiency 2023

Delphi Drug & Alcohol Council, Inc.

NY

Special Tests & Provisions HUD Housing Programs Reporting

U.S. Department of Housing and Urban Development Delphi Drug & Alcohol Council, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Bonadio & Co, LLP 100 Corporate Parkway Suite 200 Amherst, Ne...

U.S. Department of Housing and Urban Development Delphi Drug & Alcohol Council, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2023. Name and address of independent public accounting firm: Bonadio & Co, LLP 100 Corporate Parkway Suite 200 Amherst, New York 14226 Audit Period: January 1, 2023 through December 31, 2023 The significant deficiency from the December 31, 2023 schedule of findings and questioned costs is discussed below. It is numbered consistently with the number assigned in the schedule. Federal Award Finding and Questioned Costs Name of Contact Person: Jennifer Cathy, Executive Director Anticipated Completion Date: December 31, 2024 2023-001 – Significant Deficiency Corrective Action Plan: Condition: The rents charged to beneficiaries, who receive rent assistance through the program, must be reasonable in relation to rents being charged for comparable units. The Organization is required to establish the reasonableness of the rents charged by the property owner for comparable unassisted units. Out of 40 program beneficiaries selected for testing, The Organization had a documented rent reasonableness assessment for only 13 of the selections. Recommendation: Management should implement a system and internal control process to ensure the proper reasonableness assessment is being made for each program beneficiary. Current Status: Policies and procedures have been established to properly meet the recommendation. During 2023, the U.S. Department of Housing and Urban Development had performed their own audit of the program and identified this same matter to management. After management was informed of this deficiency, they took direct action during 2023 to implement procedures to prevent this issue in the future. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Ms. Jennifer Cathy at (585) 355-7842.

View Audit 316413

Finding 480098 (2023-002)

Significant Deficiency 2023

San Diego Workforce Partnership

CA

Subrecipient Monitoring Reporting

REPORTING: Noncompliance Federal Program CAREER Dislocated Worker Grant – Assistance Listing Number 17.277 Auditor’s Notes The requirements of 2 CFR Part 170 Appendix A states that direct recipients of grants or cooperative agreements are required to report first‐tier subawards of $50,000 or more to...

REPORTING: Noncompliance Federal Program CAREER Dislocated Worker Grant – Assistance Listing Number 17.277 Auditor’s Notes The requirements of 2 CFR Part 170 Appendix A states that direct recipients of grants or cooperative agreements are required to report first‐tier subawards of $50,000 or more to the Federal Funding Accountability and Transparency Act (FFATA) Subaward Report System (FSRS) by the end of the following month in which the direct recipient awards such subawards. Part 3 of the compliance supplement requires this reporting. During the audit, we noted reporting of subaward information to FSRS was not performed. The entity did not have controls in place to ensure FSRS reporting was completed in the required timeframe. This is not a repeat finding. The entity could jeopardize future grant funding due to program noncompliance. Management’s Response San Diego Workforce Partnership has included the Federal Funding Accountability and Transparency Act (FFATA) Subaward Report System (FSRS) reporting deadline to its Month End Schedule. The various activities in this schedule ensure that we have captured necessary components of reporting financial data on a timely and complete basis. This is in effect as of July 1, 2024. The Accounting Manager and VP of Finance will be responsible for ensuring this system is followed.

View Audit 316406

Finding 480095 (2023-002)

Significant Deficiency 2023

Northeast Florida Health Services, Inc.

FL

Internal Control / Segregation of Duties Reporting Significant Deficiency

Finding 2023-002. Cash Disbursement Process. Recommendation: We recommend the Organization follow the documented cash disbursement process and ensure reviews and approvals are documented. Response: NEFHS self-identified such inconsistencies through their normal internal controls process. To ensure s...

Finding 2023-002. Cash Disbursement Process. Recommendation: We recommend the Organization follow the documented cash disbursement process and ensure reviews and approvals are documented. Response: NEFHS self-identified such inconsistencies through their normal internal controls process. To ensure such inconsistencies can be mitigated in the future, NEFHS implemented a Payable Invoice Management (PIM) system in November of 2023. The system enhances AP automation, with streamlined workflows for approval and payment processing.

View Audit 316403

Finding 480094 (2023-001)

Significant Deficiency 2023

Northeast Florida Health Services, Inc.

FL

Reporting Significant Deficiency Internal Control / Segregation of Duties

Finding 2023-001. Payroll Process. Recommendation: We recommend the Organization follow the documented payroll process and ensure reviews and approvals are documented. Response: NEFHS transitioned to a different third -party payroll provider as of January 2023. Many of the findings identified stemme...

Finding 2023-001. Payroll Process. Recommendation: We recommend the Organization follow the documented payroll process and ensure reviews and approvals are documented. Response: NEFHS transitioned to a different third -party payroll provider as of January 2023. Many of the findings identified stemmed from a sample period that occurred two months into the transition period of payroll providers. The updates and adjustment made by NEFHS had very little time to materialize, however, we have incorporated hard stops within the process to prompt for required approvals of timecards by supervisors before payroll can be processed in full. NEFHS will also incorporate quarterly reviews to ensure the process is being administered as intended.

View Audit 316403

Finding 480081 (2023-002)

Significant Deficiency 2023

City of Chicago

IL

Procurement, Suspension & Debarment Subrecipient Monitoring Reporting

Effective September 1, 2024, the FFATA Reporting Coordinator (a designated Contract Review Specialist at Chicago Department of Public Health) will enter and submit the required contract data into the FFATA system within 30 days of the contract's execution date. The FFATA Reporting Coordinator will ...

Effective September 1, 2024, the FFATA Reporting Coordinator (a designated Contract Review Specialist at Chicago Department of Public Health) will enter and submit the required contract data into the FFATA system within 30 days of the contract's execution date. The FFATA Reporting Coordinator will save the report in PDF and a screenshot of the submission date. At the end of each month, the FFATA Reporting Coordinator will meet with the Contract Administrator on the 3rd Wednesday of each month. They will complete the FFATA reporting worksheet to confirm that each requirement was reported and submitted correctly. The FFATA reporting worksheet will include all required data points provided by the auditors. The FFATA Reporting Coordinator, Contract Administrator, and Assistant Commissioner will have a standing meeting on the 4th Monday of every month to review the FFATA reports and FFATA worksheets and confirm that every executed contract was properly entered into the FFATA system for that month. Assistant Commissioner Pfeiffer at the Department of Public Health will be responsible for ensuring that this corrective action plan is implemented by September 1, 2024.

View Audit 316370

Finding 480079 (2023-003)

Significant Deficiency 2023

City of Chicago

IL

Subrecipient Monitoring Reporting Matching / Level of Effort / Earmarking § 200.329

As a result of the 2023 Single Audit, the Department of Housing (DOH) received an audit finding related to a missing quarterly report that was not filed for the Emergency Rental Assistance (ERA) Program. Currently, Treasury reporting for ERA is conducted primarily by the Director of Policy, and the ...

As a result of the 2023 Single Audit, the Department of Housing (DOH) received an audit finding related to a missing quarterly report that was not filed for the Emergency Rental Assistance (ERA) Program. Currently, Treasury reporting for ERA is conducted primarily by the Director of Policy, and the Treasury reporting system is not integrated into other DOH grant systems to provide a wider view to DOH contracts and finance staff as to the status of report submissions. As a corrective action, DOH will establish an internal process requiring that quarterly reports, including a time stamp of submission, be saved and circulated to DOH contracts staff by the 15th of the month following the end of each quarter. Acting Director of Policy Stern at Department of Housing will be responsible for ensuring that this corrective action plan is implemented by January 1, 2025.

View Audit 316370

Finding 480071 (2023-001)

Significant Deficiency 2023

Petaluma City Schools

CA

Questioned Costs School Nutrition Programs Cash Management

We will implement a review process to confirm all corrections before submitting claims for reimbursement. This will ensure compliance with the 60-day claim submission requirement and accurate record-keeping, guarenteeing that Program funds are spent soley on allowable Child Nutrition Program costs.

View Audit 316357 Questioned Costs: $1

Finding 480070 (2023-003)

None 2023

Montgomery County, Il

IL

Questioned Costs Reporting Matching / Level of Effort / Earmarking

Finding 2023-003 Condition: The County incorrectly reported expenditures on their annual Project and Expenditure (P&E) report for the fiscal year ending November 30, 2023. There were excluded expenditures and overstated expenditures for various projects. Plan: The County should ensure all expend...

Finding 2023-003 Condition: The County incorrectly reported expenditures on their annual Project and Expenditure (P&E) report for the fiscal year ending November 30, 2023. There were excluded expenditures and overstated expenditures for various projects. Plan: The County should ensure all expenditures incurred within the fiscal year are included on the annual report. Name of Contact Person: Nikki Lohman, Treasurer Management Response: The County will work closer with Bellwether to ensure the expenditures are matching and included in the report. Anticipated Date of Completion: Ongoing Analysis

View Audit 316353 Questioned Costs: $1

Finding 480068 (2023-006)

Significant Deficiency 2023

Jericho Road Ministries D/b/a Jericho Road Community Health Center

NY

Reporting

In July 2024, a CFO, Veronica Koller, was hired and will be included in weekly joint finance department and grant department (Chief Program Officer, Anna Mango, and grant writers) meetings. These meetings, which will be led by Veronica, will be held to ensure that the grant terms are understood, an...

In July 2024, a CFO, Veronica Koller, was hired and will be included in weekly joint finance department and grant department (Chief Program Officer, Anna Mango, and grant writers) meetings. These meetings, which will be led by Veronica, will be held to ensure that the grant terms are understood, and billing is being performed accurately and timely and all external reporting is performed by the prescribed deadlines.

View Audit 316348

Finding 480066 (2023-004)

Significant Deficiency 2023

Jericho Road Ministries D/b/a Jericho Road Community Health Center

NY

Reporting

For fiscal year ended June 30, 2024, the finance department, led by Veronica Koller, CFO, with the assistance of the grants department, will be reviewing all grants contracts to properly categorize the funding source as either federal, state, local or private. This review process will allow both th...

For fiscal year ended June 30, 2024, the finance department, led by Veronica Koller, CFO, with the assistance of the grants department, will be reviewing all grants contracts to properly categorize the funding source as either federal, state, local or private. This review process will allow both the finance and grants departments to prepare a complete and accurate SEFA.

View Audit 316348

Finding 479809 (2023-001)

Significant Deficiency 2023

Idaho State University

ID

Reporting Significant Deficiency Matching / Level of Effort / Earmarking § 200.303

DEPARTMENT OF HEALTH AND HUMAN SERVICES 2023-001: Reporting Federal Program Titles: Every Student Succeeds/Preschool Development Grants Primary Care Training and Enhancement Assistance Listing Number: 93.884 & 93.434 ...

DEPARTMENT OF HEALTH AND HUMAN SERVICES 2023-001: Reporting Federal Program Titles: Every Student Succeeds/Preschool Development Grants Primary Care Training and Enhancement Assistance Listing Number: 93.884 & 93.434 Type of Finding: Significant Deficiency in Internal Control over Compliance Recommendation: ISU should implement formal review procedures to document review and approvals over required reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: ISU had a formal review procedure in place, but due to personnel changes it was not being followed. Staff has been trained and procedures will be followed. Name(s) of the contact person(s) responsible for corrective action: Kirsten Broughton, Director Grant Accounting Planned completion date for corrective action plan: Implemented FY24

View Audit 316332

Finding 479808 (2023-001)

Significant Deficiency 2023

Harrison County, Texas

TX

Reporting Significant Deficiency Program Income

CORRECTIVE ACTION PLAN 2023-001 Item 2023-001 Significant Deficiency in Internal Control over Compliance Program Coronavirus State and Local Fiscal Recovery Fund, Assistance Listing 21.027 Compliance Requirement Reporting Criteria The U.S. Department of Treasury SLFRF Compliance and Report...

CORRECTIVE ACTION PLAN 2023-001 Item 2023-001 Significant Deficiency in Internal Control over Compliance Program Coronavirus State and Local Fiscal Recovery Fund, Assistance Listing 21.027 Compliance Requirement Reporting Criteria The U.S. Department of Treasury SLFRF Compliance and Reporting Guidance requires the County prepare quarterly submissions of the Project and Expenditure Report. The 2023 Compliance Supplement identifies multiple Key Line Items in the report, including cumulative expenditures and current period expenditures. Internal control should be established and maintained to provide reasonable assurance that these requirements are complied with by submitting the reports accurately. Condition For the fiscal year under audit, the Project and Expenditure Report reported cumulative expenditures as program income, and the total obligation was reported as cumulative expenditures before the amounts had actually been spent. This was noted on the first two quarterly reports, but the last two quarterly reports were corrected. Cause The County followed a process for reviewing the reports and understanding program requirements; however, the new and emerging nature of the program and related guidance limited the internal knowledge necessary to identify the errors. Effect Required reports submitted to the Federal Agency contained inaccuracies to identified key elements. Recommendation We recommend that the County expand its review process for key reports to consider if new or emerging funding merits additional staff training or the engagement of outside assistance. PERSON RESPONSIBLE FOR CORRECTION ACTION: Becky Haynes, County Auditor CORRECTIVE ACTION PLANNED: We agree with the finding and have initiated discussions to provide training and implement procedures to ensure compliance. We have made these changes during the fiscal year, where the last two quarterly reports were properly stated . ANTICIPATED COMPLETION DATE: September 30, 2023. See prior year finding 2022-001.

View Audit 316331

Finding 479807 (2023-004)

Significant Deficiency 2023

The West Virginia Humanities Council, Inc.

WV

Questioned Costs Reporting § 200.303 § 200.502 § 200.510

2023-004 – SEFA REPORTING Recommendation: We recommend that the Council implement controls over financial reporting, including the SEFA, to ensure the accuracy of financial data. Action Taken: As part of the agreement with Matheny and Company, the Senior Manager will review all period-end docume...

2023-004 – SEFA REPORTING Recommendation: We recommend that the Council implement controls over financial reporting, including the SEFA, to ensure the accuracy of financial data. Action Taken: As part of the agreement with Matheny and Company, the Senior Manager will review all period-end documents and financial reports to ensure that transactions, including SEFA documentation, are recorded and reported in the correct fiscal year.

View Audit 316329 Questioned Costs: $1

Finding 479806 (2023-003)

Significant Deficiency 2023

The West Virginia Humanities Council, Inc.

WV

Reporting Matching / Level of Effort / Earmarking § 200.302 § 200.303

2023-003 - REPORTING Recommendation: We recommend that the Council implement controls and policies and procedures over financial reporting to ensure compliance with federal reporting requirements. Action Taken: The Executive Director will review and approve all financial reporting documents befo...

2023-003 - REPORTING Recommendation: We recommend that the Council implement controls and policies and procedures over financial reporting to ensure compliance with federal reporting requirements. Action Taken: The Executive Director will review and approve all financial reporting documents before submission. Since identified in the report, the Fiscal Officer has provided the Executive Director all previous fiscal year 2023 and 2024 financial reports for review and approval, if needed.

View Audit 316329

Finding 479800 (2023-004)

Material Weakness 2023

Miami County

IN

Internal Control / Segregation of Duties Allowable Costs / Cost Principles Material Weakness § 200.303

FINDING 2023-004 Finding Subject: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Reporting Summary of Finding: The County submitted the P&E report by April 30, 2023, as required; however, there were no internal controls in place that would likely be effective in preventing, or detect...

FINDING 2023-004 Finding Subject: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Reporting Summary of Finding: The County submitted the P&E report by April 30, 2023, as required; however, there were no internal controls in place that would likely be effective in preventing, or detecting and correcting, noncompliance related to the P&E report. The County Auditor prepared and submitted the report without an oversight or review process. We recommended that management of the County design and implement a proper system of internal controls, including policies and procedures to ensure that the County provides the Treasury with complete and accurate information for the P&E report. Contact Person Responsible for Corrective Action: Mary Brown Contact Phone Number and Email Address: 765-472-3901 Ext. 1240 and mbrown@miamicountyin.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: Due to an oversight, the reporting for ARPA funding was not reviewed by another person after entering the data for reporting. It was my understanding, based on data entered when initial reporting began, a copy of the information also went to the Chairman of Board of Commissioners, however, it was later determined a copy was not sent. For future reporting, we will ensure someone else reviews the information prior to final submission. Anticipated Completion Date: January 2025

View Audit 316317

Finding 479788 (2023-004)

Material Weakness 2023

Cambria Heights School District

PA

School Nutrition Programs Internal Control / Segregation of Duties Reporting

CONDITION: The District did not maintain a general ledger system of accounting for its Cafeteria Fund which reports the financial activity of the federal National School Lunch and School Breakfast Programs. The financial activity occurring in this Fund is maintained in checkbook fashion during the f...

CONDITION: The District did not maintain a general ledger system of accounting for its Cafeteria Fund which reports the financial activity of the federal National School Lunch and School Breakfast Programs. The financial activity occurring in this Fund is maintained in checkbook fashion during the fiscal year. This is a repeat finding (2022-004) from the previous fiscal year. CRITERIA: Prudent internal control over accounting for federal program funds requires non-federal organizations such as the School District to maintain financial records which account for federal funds in such a manner as to be able to properly track the receipt and use of federal funds as stated in Section 2 CFR Part 200 of the Uniform Guidance. Best practices suggest that the use of a general ledger system of accounting would enable the District to aggregate financial information involving federal funds during the fiscal year in such a manner to properly manage, monitor, and report the financial activity in compliance with federal program guidelines. RECOMMENDATION: The District’s accounting software can readily account for the financial activity of all Funds in a manner like the District’s General Fund. I am recommending that the management of the School District utilize the accounting software to enter the financial activity (Receipts and Disbursements) of the Cafeteria Fund in a manner like the General Fund. This procedure will significantly enhance the District-wide internal controls over financial reporting for the Cafeteria Fund, as well as provide management the ability to produce meaningful financial reports reflecting the activity in the Cafeteria Fund for prudent oversight by the Board of Education. In addition, this procedure will enable the District to comply with the recordkeeping requirements for federal funds as specified in Section 2 CFR Part 200 of the Uniform Guidance. MANAGEMENT’S CORRECTIVE ACTION PLAN: District management is reviewing its current system of processing the transactions for the Cafeteria Fund to determine the most efficient and effective manner for implementation of a general ledger system of accounting for this Fund as opposed to its current manual process. It is anticipated that the conversion of this Fund into the District’s accounting software can be completed during the 2024-2025 fiscal year to enable the District to comply with the recordkeeping requirements for federal funds as specified in 2 CFR Part 200 of the Uniform Guidance.

View Audit 316304

Finding 479768 (2023-005)

Material Weakness 2023

Cambria Heights School District

PA

Subrecipient Monitoring Reporting Matching / Level of Effort / Earmarking § 200.302

CONDITION: The District did not properly record its federal program expenditures for the ESSER and ARP ESSER federal grant programs using the various federal funding source expenditure codes as prescribed by the Chart of Accounts for PA Local Educational Agencies maintained by the PA Office of the B...

CONDITION: The District did not properly record its federal program expenditures for the ESSER and ARP ESSER federal grant programs using the various federal funding source expenditure codes as prescribed by the Chart of Accounts for PA Local Educational Agencies maintained by the PA Office of the Budget, Office of Comptroller Operations. This is a repeat finding (2022-005) from the previous fiscal year. CRITERIA: The Pennsylvania Department of Education (PDE), through the PA Office of the Budget, Office of Comptroller Operations Chart of Accounts requires School Districts to utilize specific funding source codes for federal program expenditures. In addition, Section 2 CFR 200.302(a) and 302(b) of the Uniform Guidance requires non-federal organizations such as the School District to maintain financial records which account for federal funds in such a manner as to be able to properly track the identification and use of federal funds. RECOMMENDATION: I am recommending that the School District properly follow the guidance contained within the PA Office of the Budget, Office of Comptroller Operations Chart of Accounts for recording all expenditures of the School District, most specifically, federal program grant expenditures to 1) enhance internal controls for tracking and monitoring federal program expenditures and 2) comply with the recordkeeping requirements for federal funds as specified in Section 2 CFR Part 200.302(a) and 302(b) of the Uniform Guidance and PDE regulations. MANAGEMENT’S CORRECTIVE ACTION PLAN: District management is in the process of revising its chart of accounts in the general ledger to properly reflect the funding source codes for federal program expenditures, and other available funding source codes (state and local) as applicable to the District. It is anticipated that the updated chart of accounts will be utilized by the District starting with the 2024-2025 fiscal year to enable the District to enhance its internal controls for tracking and monitoring federal program expenditures and to comply with the recordkeeping requirements for federal funds as specified in Section 2 CFR Part 200.302(a) and 302(b) of the Uniform Guidance and PDE regulations.

View Audit 316304

Finding 479724 (2023-002)

Significant Deficiency 2023

Legal Aid Service of Broward County, Inc.

FL

Reporting Significant Deficiency

Basic Field Grant – Assistance Listing No. 09.610090 Recommendation: The Organization should implement an internal review process over reporting requirements to become familiar with the authority set forth in Legal Services Corporation’s Audit Guide for Recipients and Auditors, to ensure accuracy a...

Basic Field Grant – Assistance Listing No. 09.610090 Recommendation: The Organization should implement an internal review process over reporting requirements to become familiar with the authority set forth in Legal Services Corporation’s Audit Guide for Recipients and Auditors, to ensure accuracy and completeness of the reporting compliance requirements for Legal Services Corporation. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Organization has obtained a copy of the new Legal Services Corporation Audit Guide to become familiar with all the requirements. Going forward, an extension to submit the Financial Report will be submitted within the time frame required by the grant, if the extension is necessary. Name of the contact person responsible for corrective action: Angela Palmer, CFO Planned completion date for corrective action plan: December 31, 2024

View Audit 316295

Corrective Action Plans

Filters