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Corrective Action Plans

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Finding 23440 (2022-046)
Significant Deficiency 2022
State of Rhode Island
RI
Matching / Level of Effort / Earmarking Questioned Costs
Effective March 8, 2023, the Maintenance of Effort (MOE) is no longer required. This elimination of this requirement was part of a Federal Register published on February 6, 2023. 23 CFR part 1300 (Docket No. NHTSA-2022-0036) states: The 5-State DOTs acknowledged that NHTSA removed the Maintenance ...
Effective March 8, 2023, the Maintenance of Effort (MOE) is no longer required. This elimination of this requirement was part of a Federal Register published on February 6, 2023. 23 CFR part 1300 (Docket No. NHTSA-2022-0036) states: The 5-State DOTs acknowledged that NHTSA removed the Maintenance of Effort (MOE) requirement in the NPRM and requested that NHTSA retain that change. The BIL removed this requirement, and therefore NHTSA retains that change. Anticipated Completion Date: Completed Contact Person: Loren Doyle, Acting Chief Operating Officer / Chief Financial Officer Department of Transportation loren.doyle@dot.ri.gov
View Audit 23102
Finding 23436 (2022-045)
Material Weakness 2022
State of Rhode Island
RI
Allowable Costs / Cost Principles Questioned Costs Cash Management
These reimbursements will be reviewed by an independent individual for accuracy. Anticipated Completion Date: Immediately Contact Person: Caroline Muldoon, Grants Specialist Rhode Island Public Transit Authority cmuldoon@ripta.com
These reimbursements will be reviewed by an independent individual for accuracy. Anticipated Completion Date: Immediately Contact Person: Caroline Muldoon, Grants Specialist Rhode Island Public Transit Authority cmuldoon@ripta.com
View Audit 23102 Questioned Costs: $1
Finding 23431 (2022-043)
Significant Deficiency 2022
State of Rhode Island
RI
Questioned Costs Reporting Internal Control / Segregation of Duties
The DLT will develop and implement procedures for a secondary review to be performed on all reports prior to submission. Deadlines will be prepared that allows sufficient time for preparation of all reports, a secondary review, a period for corrections to be made, and for timely submission in accor...
The DLT will develop and implement procedures for a secondary review to be performed on all reports prior to submission. Deadlines will be prepared that allows sufficient time for preparation of all reports, a secondary review, a period for corrections to be made, and for timely submission in accordance with the federal requirements. Anticipated Completion Date: June 30, 2023 Contact Persons: Denise Paquet, Assistant Director of Business Affairs Department of Labor & Training denise.paquet@dlt.ri.gov Donna Murray, Assistant Director of Labor Market Information Department of Labor & Training donna.murray@dlt.ri.gov
View Audit 23102
Finding 23430 (2022-042)
Material Weakness 2022
State of Rhode Island
RI
Questioned Costs Reporting
A path is set to address movement on the 15% project with a phased approach. Discussions on non-relief of charges will begin when programming for the 15% project is complete. The programming to implement the 15% will require IT resources that are also utilized for other competing projects. Theref...
A path is set to address movement on the 15% project with a phased approach. Discussions on non-relief of charges will begin when programming for the 15% project is complete. The programming to implement the 15% will require IT resources that are also utilized for other competing projects. Therefore, discussions with the Executive Office and UI management will be ongoing to prioritize this work and ensure that it does get implemented. Anticipated Completion Date: January 31, 2024 Contact Person: Dyana Bogan, Labor & Training Administrator Department of Labor & Training dyana.bogan@dlt.ri.gov
View Audit 23102
Finding 23429 (2022-041)
Material Weakness 2022
State of Rhode Island
RI
Eligibility Questioned Costs
2022-041a ? In April 2022, the Department implemented a new, modernized front end application. This application utilizes advanced fraud technology by partnering with Lexis Nexis. Claimant identity information is scrubbed and claimants who have a high potential for fraud are required to contact the...
2022-041a ? In April 2022, the Department implemented a new, modernized front end application. This application utilizes advanced fraud technology by partnering with Lexis Nexis. Claimant identity information is scrubbed and claimants who have a high potential for fraud are required to contact the Call Center for additional identity verification. Those not at high risk are presented identity verification quizzes before being allowed to file a claim for unemployment insurance. In April 2023, the Department is looking into additional enhancements to the existing Lexis Nexis tools as part of an ongoing effort to enhance fraud detection and prevention while also ensuring the system is accessible to claimants. In addition, the Department is discussing other technology possibilities that can assist in the identity verification process. We are hopeful to partner with DOL through TIGER TEAMS funding to achieve this. Anticipated Completion Date: December 31, 2023 2022-041b ? Regarding claw backs of ID theft overpayments, the Department has been collaborating with USDOL, other Region 1 states and Business Affairs to identify the best process for recovering ID theft fraud claw backs. Part of this work would involve enhancing the overpayment system to record these types of overpayments properly. Anticipated Completion Date: March 31, 2024 Contact Person: Dyana Bogan, Labor & Training Administrator Department of Labor & Training dyana.bogan@dlt.ri.gov
View Audit 23102 Questioned Costs: $1
State of Rhode Island
RI
Allowable Costs / Cost Principles Questioned Costs
2022-037a ? The Department disagrees with the classification that these costs are questionable. Prior to the issuance of this single audit, the Department began conversations with our federal cognizant agency to amend the 2022 and 2023 SWCAP budget submissions to reflect these costs. Our federal p...
2022-037a ? The Department disagrees with the classification that these costs are questionable. Prior to the issuance of this single audit, the Department began conversations with our federal cognizant agency to amend the 2022 and 2023 SWCAP budget submissions to reflect these costs. Our federal partner agreed with this methodology and agreed that these costs are allowable and this was simply an administrative error. Anticipated Completion Date: June 1, 2023 (subject to federal partner timeline) 2022-037b ? The Department began conversations with our federal cognizant agency to amend the 2022 and 2023 SWCAP budget submissions to reflect these costs prior to the issuance of this audit report. Anticipated Completion Date: May 15, 2023 (subject to federal partner timeline) Contact Person: Alex Herald, Administrator of Financial Management Department of Administration, Office of Accounts & Control alexander.herald@doa.ri.gov
View Audit 23102 Questioned Costs: $1
Finding 23423 (2022-001)
Significant Deficiency 2022
Montgomery County Housing Authority
PA
Questioned Costs HUD Housing Programs Significant Deficiency
Views of Responsible Officials and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Joe...
Views of Responsible Officials and Planned Corrective Action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Joel Johnson, Executive Director, is responsible for implementing this corrective action by December 31, 2023.
View Audit 19795 Questioned Costs: $1
Finding 23422 (2022-001)
Material Weakness 2022
Firelands Regional Health System
OH
Questioned Costs Material Weakness Reporting
Finding Number: 2022-001 Condition: The System does not have a formal review process to ensure the revenue reported within the PRF reporting submissions properly reconciles to the underlying financial statements. The System selected Option i for reporting lost revenues, however the actual revenue...
Finding Number: 2022-001 Condition: The System does not have a formal review process to ensure the revenue reported within the PRF reporting submissions properly reconciles to the underlying financial statements. The System selected Option i for reporting lost revenues, however the actual revenue reported for each quarter of 2022 did not reconcile to the underlying accounting records. Planned Corrective Action: Management will implement a process to ensure an independent review of the reporting submission is completed prior to submission. The lost revenue reported in the period four portal submission was overstated by approximately $360,000 as a result of the error identified. The System had excess lost revenue that did not have to be utilized to justify recognition of the funding received, therefore this error had no impact on meeting the conditions of the funding received. Contact person responsible for corrective action: Kevin Riley, CFO Anticipated Completion Date: 9/30/2023
View Audit 18951
Finding 23420 (2022-004)
Significant Deficiency 2022
Territory of American Samoa
AS
Special Tests & Provisions Questioned Costs Subrecipient Monitoring
The department of public works updated and put into effect its SOPs for electronic project billing in January 2021. DPW's action plan is to continue adhering to its updated process and procedures. Key individuals responsible: DPW Deputy Director Laupele Tilei, Civil Engineer Uaealesi Doris Faumuina...
The department of public works updated and put into effect its SOPs for electronic project billing in January 2021. DPW's action plan is to continue adhering to its updated process and procedures. Key individuals responsible: DPW Deputy Director Laupele Tilei, Civil Engineer Uaealesi Doris Faumuina-Sipelii; to be completed by September 30 2023
View Audit 18950
Territory of American Samoa
AS
Internal Control / Segregation of Duties Questioned Costs Procurement, Suspension & Debarment
This finding has been addressed in fiscal year 2023. ASGDOE school lunch Is working with a representative who oversees civil rights for the USDA wester region. Civil rights training for all SLP staff continues yearly with sign-in sheets and agendas for documentation purposes. Reports are submitted t...
This finding has been addressed in fiscal year 2023. ASGDOE school lunch Is working with a representative who oversees civil rights for the USDA wester region. Civil rights training for all SLP staff continues yearly with sign-in sheets and agendas for documentation purposes. Reports are submitted to USDA for inventory and mean counts on the 15th of each month. Special dietary accomodations have since been rolled out and schools have been notified of the process should a student require accomodation. USDA has an on-site visit scheduled not that borders are open. Key individuals responsible: SLP Assistant Director Christina Fualaau. Will be completed and closed in 2023.
View Audit 18950
The Avalon Center, Inc.
TN
Questioned Costs
THE CENTER WILL TAKE STEPS TO ENSURE ALL EMKPLOYEES TIME SHEETS ACCURATELY REFLECT THE MATCH REQUIREMENTS SET FORTH BY OJCP.
THE CENTER WILL TAKE STEPS TO ENSURE ALL EMKPLOYEES TIME SHEETS ACCURATELY REFLECT THE MATCH REQUIREMENTS SET FORTH BY OJCP.
View Audit 26236 Questioned Costs: $1
Finding 23361 (2022-006)
Significant Deficiency 2022
Wadena County
MN
Questioned Costs Reporting Significant Deficiency
United States Department of Health and Human Services 2022-006 Medical Assistance ? Assistance Listing No. 93.778 Recommendation: The County should implement a review process over the LCTS Annual Collaborative Report. Explanation of disagreement with audit finding: There is no disagreement with the ...
United States Department of Health and Human Services 2022-006 Medical Assistance ? Assistance Listing No. 93.778 Recommendation: The County should implement a review process over the LCTS Annual Collaborative Report. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will enact a process to ensure the review of the annual collaborative report is documented. Name(s) of the contact person(s) responsible for corrective action: Heather Olson Auditor/Treasurer Planned completion date for corrective action plan: December 31, 2023
View Audit 18610
Finding 23360 (2022-005)
Significant Deficiency 2022
Wadena County
MN
Questioned Costs Significant Deficiency Internal Control / Segregation of Duties
2022-005 Medical Assistance ? Assistance Listing No. 93.778 Recommendation: The County should implement procedures to ensure collaborative members submit reports timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to find...
2022-005 Medical Assistance ? Assistance Listing No. 93.778 Recommendation: The County should implement procedures to ensure collaborative members submit reports timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management will enact a process to ensure all reports are received prior to the reporting deadline. Name(s) of the contact person(s) responsible for corrective action: Heather Olson Auditor/Treasurer Planned completion date for corrective action plan: December 31, 2023
View Audit 18610
Finding 23355 (2022-005)
Significant Deficiency 2022
Countryside Public Health
MN
Internal Control / Segregation of Duties Questioned Costs Allowable Costs / Cost Principles
2022-005 CONTROLS OVER ALLOWABLE COSTS AND ALLOWABLE ACTIVITIES Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Immunization Cooperative Agreements Assistance Listing Number: 93.268 Federal Award Identification Number and Year: NH23IP922628, 2022 Pass-Through Agenc...
2022-005 CONTROLS OVER ALLOWABLE COSTS AND ALLOWABLE ACTIVITIES Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Immunization Cooperative Agreements Assistance Listing Number: 93.268 Federal Award Identification Number and Year: NH23IP922628, 2022 Pass-Through Agency: Minnesota Department of Health Pass-Through Number: NH23IP922628 Award Period: Year Ended December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Recommendation: We recommend Countryside Public Health Service implement procedures to ensure a formal review process is in place to verify accuracy of all journal entries. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Countryside Public Health Service will implement procedures to ensure a formal review process is in place prior to submission, as well as ensure all support is maintained for disbursements. Name of the contact person responsible for corrective action plan: Liz Auch, Administrator Planned completion date for corrective action plan: December 31, 2023
View Audit 18609
Finding 23354 (2022-004)
Significant Deficiency 2022
Countryside Public Health
MN
Internal Control / Segregation of Duties Questioned Costs Allowable Costs / Cost Principles
2022-004 CONTROLS OVER ALLOWABLE COSTS AND ALLOWABLE ACTIVITIES Federal Agency: U.S. Department of Agriculture Federal Program Name: WIC Special Supplemental Nutrition Program for Women, Infants, and Children Assistance Listing Number: 10.557 Federal Award Identification Number and Year: 22MN004W10...
2022-004 CONTROLS OVER ALLOWABLE COSTS AND ALLOWABLE ACTIVITIES Federal Agency: U.S. Department of Agriculture Federal Program Name: WIC Special Supplemental Nutrition Program for Women, Infants, and Children Assistance Listing Number: 10.557 Federal Award Identification Number and Year: 22MN004W1003, 2022 Pass-Through Agency: Minnesota Department of Health Pass-Through Number: 22MN004W1003 Award Period: Year Ended December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Recommendation: It is recommended Countryside Public Health Service implement procedures to ensure a formal review process is in place to verify accuracy of all journal entries. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Countryside Public Health Service will implement procedures to ensure a formal review process is in place prior to submission. Name of the contact person responsible for corrective action plan: Liz Auch, Administrator Planned completion date for corrective action plan: December 31, 2023
View Audit 18609
Finding 23347 (2022-004)
Significant Deficiency 2022
Brown County
MN
Internal Control / Segregation of Duties Questioned Costs Significant Deficiency
2022-004 CONTROLS OVER SPECIAL PROVISIONS Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2205MN5ADM and 2205MN5MAP, 2022 Pass-Through Age...
2022-004 CONTROLS OVER SPECIAL PROVISIONS Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2205MN5ADM and 2205MN5MAP, 2022 Pass-Through Agency: Minnesota Department of Human Services Pass-Through Numbers: 2205MN5ADM and 2205MN5MAP Award Period: Year-Ended December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Recommendation: It is recommended the County ensure that someone is disbursing the money received to the collaborative in a timely fashion. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County has implemented procedures and policies to have a person ensure payments are made to the Collaborative in a timely manner. Name of the contact person responsible for corrective action plan: Barb Dietz, Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 18608
Finding 23346 (2022-003)
Significant Deficiency 2022
Brown County
MN
Questioned Costs Reporting Significant Deficiency
2022-003 CONTROLS OVER REPORTING Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2205MN5ADM and 2205MN5MAP, 2022 Pass-Through Agency: Minne...
2022-003 CONTROLS OVER REPORTING Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) Assistance Listing Number: 93.778 Federal Award Identification Number and Year: 2205MN5ADM and 2205MN5MAP, 2022 Pass-Through Agency: Minnesota Department of Human Services Pass-Through Numbers: 2205MN5ADM and 2205MN5MAP Award Period: Year-Ended December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance Recommendation: It is recommended the County implement procedures to have a secondary person review the reports before they are submitted to the Minnesota Department of Human Services. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County has implemented procedures and policies to have a secondary person review the reports and in a timely manner. Name of the contact person responsible for corrective action plan: Barb Dietz, Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 18608
Finding 23287 (2022-001)
Significant Deficiency 2022
Northwest Resource Associates
WA
Questioned Costs Procurement, Suspension & Debarment Significant Deficiency
Compliance with Federal Requirements Recommendation: The Organization should evaluate its internal controls over compliance and implement additional controls over the procurements, including review of all procurements by a second person to ensure proper procedures were followed and documentation of ...
Compliance with Federal Requirements Recommendation: The Organization should evaluate its internal controls over compliance and implement additional controls over the procurements, including review of all procurements by a second person to ensure proper procedures were followed and documentation of those procedures is maintained. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding. In response to the finding, we plan to review all old and new vendors incurring $25,000 or more of costs per year to make sure they have undergone the required suspension and debarment check. Name of the contact person responsible for corrective action: Anna Marshall, Executive Director Planned completion date for corrective action plan: September 2022
View Audit 23709
Finding 23286 (2022-001)
Material Weakness 2022
University Hospital
NJ
Questioned Costs Reporting Allowable Costs / Cost Principles § 200.305 § 200.404 § 200.502
View of Responsible Official Management agrees with the auditor?s recommendation and will strengthen procedures on the preparation and review of ROE and the SEFA to ensure the correct amount of expenditures allowable for reimbursement are reported. Management will confirm agreement between the quart...
View of Responsible Official Management agrees with the auditor?s recommendation and will strengthen procedures on the preparation and review of ROE and the SEFA to ensure the correct amount of expenditures allowable for reimbursement are reported. Management will confirm agreement between the quarterly ROE and the general ledger at that time prior to submitting for reimbursement. Further, management is correcting the reimbursement report for the quarter ending March 31, 2023, to account for the $409,485 of questioned costs.
View Audit 22203 Questioned Costs: $1
Finding 23283 (2022-008)
Significant Deficiency 2022
Greenwood School District
WI
Subrecipient Monitoring Questioned Costs Matching / Level of Effort / Earmarking
Elementary and Secondary School Emergency Relief Wage Rate Requirements Elementary and Secondary School Emergency Relief ? Assistance Listing No. 84.425D Recommendation: CLA recommends that the District implement controls to ensure construction contracts include the proper wording and implement cont...
Elementary and Secondary School Emergency Relief Wage Rate Requirements Elementary and Secondary School Emergency Relief ? Assistance Listing No. 84.425D Recommendation: CLA recommends that the District implement controls to ensure construction contracts include the proper wording and implement controls to ensure certified payrolls are received and reviewed. We also recommend the district implement controls for monitoring third party contractors when the contractors are responsible for compliance requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The district was contracting with CESA #10 facilities management to oversee the project. The prevailing wage requirement was designated in the bidding process and the district was assured that the prevailing wage rule would be met. Wage reports were requested and maintained by the CESA #10 office. From now on the district will be requesting that these documents be sent on to the district in a timely manner for review and take pictures of the postings at the job site. Name(s) of the contact person(s) responsible for corrective action: Joe Green Planned completion date for corrective action plan: Next capital project
View Audit 18647 Questioned Costs: $1
Finding 23271 (2022-006)
Significant Deficiency 2022
Greenwood School District
WI
Internal Control / Segregation of Duties Special Tests & Provisions Questioned Costs
Child Nutrition Cluster Segregation of Duties Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 and 10.582 Recommendation: CLA recommends that the District implement a formal review process over the reporting and verification requirements related to the Child Nutrition Cluster ...
Child Nutrition Cluster Segregation of Duties Child Nutrition Cluster ? Assistance Listing No. 10.553, 10.555, 10.559 and 10.582 Recommendation: CLA recommends that the District implement a formal review process over the reporting and verification requirements related to the Child Nutrition Cluster during the fiscal year and properly retain the documentation. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: This process was completed in the fall of 2022. The person handling this for 2021-22 didn?t complete this process because lunches and breakfasts were all free.. Name(s) of the contact person(s) responsible for corrective action: Lisa Hinker Planned completion date for corrective action plan: Fall of 2022
View Audit 18647
Finding 23225 (2022-001)
Material Weakness 2022
Camp Fire Alaska
AK
Questioned Costs Allowable Costs / Cost Principles
Name of Contact Person: Jadee Draughn, Chief Financial Officer 161 Klevin St., Suite 100, Anchorage, AK jdraughn@campfireak.org 907-257-8802 Finding 2022-001 Material Weakness in Internal Control over Compliance, Material Noncompliance - Allowable Costs/Cost Principles Corrective Action Plan Camp Fi...
Name of Contact Person: Jadee Draughn, Chief Financial Officer 161 Klevin St., Suite 100, Anchorage, AK jdraughn@campfireak.org 907-257-8802 Finding 2022-001 Material Weakness in Internal Control over Compliance, Material Noncompliance - Allowable Costs/Cost Principles Corrective Action Plan Camp Fire will devise a clear and documented, shared-cost allocation methodology that is in compliance with the requirements of the Uniform Guidance, as well as controls over the review of the shared-cost allocation, to ensure reliable reporting. Expected Completion Date Camp Fire will implement a documented, shared-cost allocation by October 2023 based on the finding in our single audit September 2023 for fiscal year 2022.
View Audit 26673 Questioned Costs: $1
Finding 23221 (2022-001)
Significant Deficiency 2022
City of Berwyn, Illinois
IL
Questioned Costs Allowable Costs / Cost Principles Cash Management
September 28, 2023 John Wysocki Partner GW & Associates PC 4415 West Harrison, Suite 434 Hillside, IL 60162 Re: Finding 2022-001: Controls of Financial Reporting- Illinois Environment Protection (IEPA) Loan Program Dear John, Please find our corrective action plan exp...
September 28, 2023 John Wysocki Partner GW & Associates PC 4415 West Harrison, Suite 434 Hillside, IL 60162 Re: Finding 2022-001: Controls of Financial Reporting- Illinois Environment Protection (IEPA) Loan Program Dear John, Please find our corrective action plan explained below related to finding 2022-001. Corrective Action Plan: The City will produce the reporting recommended in the finding which includes a detailed listing of invoices related to each Federal project. As noted in the finding, the City had organized and reported IEPA loan contractor expenditures in compliance with Illinois state regulations. However, the supporting documentation for these expenditures should also have been organized and prepared for review by Auditors in accordance with Federal guidelines. Going forward, the City will process and organize future IEPA contractor invoices and documentation according to both State and Federal grant requirements and provide the necessary reports needed for audit. Responsible Person: Finance Director, Ben Daish; Public Works Director, Robert Schiller Expected Completion Date: Fall 2023 through Spring 2023 Respectfully Submitted Ben Daish Finance Director
View Audit 26237
Finding 23220 (2022-002)
Material Weakness 2022
County of Mercer
PA
Questioned Costs Reporting Internal Control / Segregation of Duties
Finding 2022-002 - Reporting U.S. Department of Treasury COVID-19 Coronavirus State and Local Fiscal Recovery Funds (SCLFRF) - ALN 21.027 Reporting Recommendation: We recommend the County implement a procedure to ensure that all required quarterly reports are completed accurately and verity that the...
Finding 2022-002 - Reporting U.S. Department of Treasury COVID-19 Coronavirus State and Local Fiscal Recovery Funds (SCLFRF) - ALN 21.027 Reporting Recommendation: We recommend the County implement a procedure to ensure that all required quarterly reports are completed accurately and verity that the cumulative expenditures agree to the previously submitted quarterly current period expenditures. In addition, we recommend that the County ensure proper correction of previously submitted reports. Corrective Action Plan: We concur with the importance of this recommendation. Our general ledger continues to record properly all transactions but we have duplicated some entries in the US Treasury Reporting System. We will implement by October 20, 2023, a tracking worksheet in which we will post our general ledger transaction data, classifying each expenditure since inception by the "project" and by the quarter in which it was made. We will use the tracking worksheet to complete prior to the due date the report for the quarter ending September 30, 2023. Following that, we will use the tracking worksheet to work with the US Treasury "Help Desk" to determine the proper protocol to resolve all prior reporting duplications and to revise the previous quarterly reports so each quarter's cumulative expenditures agree with the County general ledger. The above work will be completed by December 31, 2023, by the Mercer County Fiscal Administrator. Summary Schedule of Prior Audit Findings Year Ended December 31, 2022 NONE
View Audit 25930
Finding 23210 (2022-002)
Material Weakness 2022
Heart of Kansas Family Health Care, Inc.
KS
Allowable Costs / Cost Principles Questioned Costs Reporting
During the Fiscal Year 2022 audit of Heart of Kansas Family Health Care Inc., our auditors found two instances of the PRF calculations being calculated incorrectly. The two instances were 1) HOKFHC charged nonallowable expenses to the program. 2) not utilizing other COVID-19 supplemental funding b...
During the Fiscal Year 2022 audit of Heart of Kansas Family Health Care Inc., our auditors found two instances of the PRF calculations being calculated incorrectly. The two instances were 1) HOKFHC charged nonallowable expenses to the program. 2) not utilizing other COVID-19 supplemental funding before using PRF funds. This has resulted in finding in the current year financial statements audit. HOKFHC determined they had allowable lost revenue of $161,048. HOKFHC did attempt to reopen the PRF portal to correct their submission but it was after the correction period closed. Our request to reopen the portal in order to correct our reporting was denied. Freddy Gunn, Chief Financial Officer, is the part that has overall responsibility for the corrective actions. The anticipated completion date is unknown. The corrective action will be contingent on the directive of HRSA.
View Audit 20843 Questioned Costs: $1
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