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Corrective Action Plans

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Finding 504218 (2024-001)
Material Weakness 2024
North Greenville University
SC
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Return of Title IV (R2T4) Calculations Planned Corrective Action: The financial aid office has developed a checklist that the aid administrators will use to determine if aid sources have been posted/disbursed to student accounts prior to completing R2T4 calculations. The Financial Aid Office will m...
Return of Title IV (R2T4) Calculations Planned Corrective Action: The financial aid office has developed a checklist that the aid administrators will use to determine if aid sources have been posted/disbursed to student accounts prior to completing R2T4 calculations. The Financial Aid Office will maintain the checklist record of this verification for audit purposes and to track compliance. The Senior Financial Aid Counselor will complete the R2T4 calculations and one of our Financial Aid Counselors will monitor the completion of all checklist records as part of a check and balance process. Person Responsible for Corrective Action Plan: Cindi Patterson, Director for Financial Aid Anticipated Date of Completion: 10/01/24
View Audit 326717 Questioned Costs: $1
Finding 504199 (2024-003)
Material Weakness 2024
High Street Homes Inc.
MD
Questioned Costs Allowable Costs / Cost Principles Procurement, Suspension & Debarment
Contact person: Katherine Dannenfelser, Director of Finance Recommendation: The Project should review the HUD agreement and approved budget to obtain a better understanding of the type of costs that are allowable, and ensure they are only using HUD funds for allowable costs. Corrective Action: A f...
Contact person: Katherine Dannenfelser, Director of Finance Recommendation: The Project should review the HUD agreement and approved budget to obtain a better understanding of the type of costs that are allowable, and ensure they are only using HUD funds for allowable costs. Corrective Action: A formal scheduled training and study session would benefit staff as there is a need to understand allowable costs. As Senior Management reviews the disbursements, the final review before check signing, a top level review can also be done. At this point, the best approach seems there should be formal purchase orders written for the HUD homes - differentiating High Street Homes from Five Rivers Homes - expenses that should be attached to the invoices before approval. This additional layer of review will benefit the situation as staff can easily see if an item is approved.
View Audit 326671 Questioned Costs: $1
Finding 504179 (2024-001)
Significant Deficiency 2024
Housing Authority of Savannah
GA
Questioned Costs HUD Housing Programs Eligibility
Finding 2024-001- Housing Choice Voucher Tenant Files – Eligibility - Rent Calculations Noncompliance & Significant Deficiency Section 8 Housing Choice Voucher Cluster - ALN 14.871 and 14.EHV Corrective Action Plan: The six files found to have calculation errors have all been corrected. A one-on­ ...
Finding 2024-001- Housing Choice Voucher Tenant Files – Eligibility - Rent Calculations Noncompliance & Significant Deficiency Section 8 Housing Choice Voucher Cluster - ALN 14.871 and 14.EHV Corrective Action Plan: The six files found to have calculation errors have all been corrected. A one-on­ one meeting was held with the staff members who made these calculation errors. How to read a check stub and the importance of establishing the pay-date sequence was further discussed at the September 18, 2024, Staff Meeting. Additional Quality Control file reviews are being conducted with special focus on the staff who made the errors. The remaining five files were cited for lack of the quarterly Enterprise Income Verification (EIV) Report for tenants who reported zero income. Although this was added to the last Administrative Plan update, it is not something that HAS is accustomed to doing. Our Administrative Plan states that all income changes must be reported by participants within 10 business days. HAS strongly adheres to this policy and will be removing the required EIV Report as the burden of reporting belongs on the participant, not on the housing authority. The Administrative Plan will be revised prior to the end of HAS fiscal year to remove this policy. In the meantime, a Zero Income Report has been run and distributed to Case Managers to review for further action. Person Responsible: Lynn Coleman Anticipated Completion Date: Implementation regarding additional Quality Control file reviews has already begun and will continue. The anticipated completion for the Administrative Plan revision is March 31, 2025 or sooner.
View Audit 326631 Questioned Costs: $1
Northern Kentucky University
KY
Questioned Costs Student Financial Aid Eligibility
The University agrees with the auditor’s findings and recommendation. The following corrective action will be taken: The University will implement controls to ensure student’s aid is being packaged and awarded on the anticipated enrollment of the student, with correct corresponding EFC. The Office o...
The University agrees with the auditor’s findings and recommendation. The following corrective action will be taken: The University will implement controls to ensure student’s aid is being packaged and awarded on the anticipated enrollment of the student, with correct corresponding EFC. The Office of Student Financial Assistance will collaborate with IT to ensure proper training and review of packaging logic accurately reflects the students’ federal student aid eligibility. Anticipated Completion Date: December 31, 2024 Leah Stewart, Assistant Vice President, Enrollment Management
View Audit 326552 Questioned Costs: $1
Northern Kentucky University
KY
Questioned Costs
As a result of Finding 2023-002, all student trainees are now paid by stipend. These stipends are set up with payment limits based on the trainee’s level. As noted above, all of the overpayments included in Finding 2024-003 were identified during the prior year’s audit and corrected and repaid at th...
As a result of Finding 2023-002, all student trainees are now paid by stipend. These stipends are set up with payment limits based on the trainee’s level. As noted above, all of the overpayments included in Finding 2024-003 were identified during the prior year’s audit and corrected and repaid at that time. No additional overpayments were identified during the current audit. Anticipated Completion Date: Finding was corrected and funds returned in February 2024 Valerie Hardcastle, Vice President and Executive Director, Inst. For Health Innovation
View Audit 326552 Questioned Costs: $1
Finding 504120 (2024-001)
Significant Deficiency 2024
Northern Kentucky University
KY
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
Northern Kentucky University agrees with the auditors' finding and recommendations. The following corrective action will be taken: The University will return $22,621 in federal student financial aid to United States Department of Education (USED) which represents the updated R2T4 accounting for the ...
Northern Kentucky University agrees with the auditors' finding and recommendations. The following corrective action will be taken: The University will return $22,621 in federal student financial aid to United States Department of Education (USED) which represents the updated R2T4 accounting for the correct academic calendar end dates and breaks periods for the 2023-24 academic year. The University provided the external auditors with the current year academic calendar (end of period, break day, etc) for review and validation. The correct definition and calculation of days (end of enrollment period, break days, etc) will be used with return calculations. There will be a review process that will include validation from the Assistant Vice President, Enrollment Management to verify calculations before finalizing returns. Training will be provided to all relevant staff on the proper calculation methods to ensure compliance and accuracy which will include the review of the Federal Student Handbook - Volume 5 - Withdrawals and the Return of Title IV Funds and other relevant guidance from USED. Anticipated Completion Date: December 31, 2024 Leah Stewart, Assistant Vice President, Enrollment Management
View Audit 326552 Questioned Costs: $1
Finding 504119 (2024-001)
Material Weakness 2024
The Towers LLC
MN
Questioned Costs HUD Housing Programs
2024-001 - Management Fees Name of contact person - Vicky Dwyer, CFO, Great Lakes Management Company Corrective action - Management began the process of requesting these changes from HUD prior to when the changes went into effect, working through the mortgage company. However, due to turnover at t...
2024-001 - Management Fees Name of contact person - Vicky Dwyer, CFO, Great Lakes Management Company Corrective action - Management began the process of requesting these changes from HUD prior to when the changes went into effect, working through the mortgage company. However, due to turnover at the mortgage company, the request for approval by HUD was never sent to HUD. As a result, management is now currently in the process of working with HUD, the mortgage company, and ownership’s lawyer to obtain all necessary approvals. Proposed completion date - Management has put in the necessary requests with HUD and the mortgage company to receive the necessary approvals, and the finding will be corrected once HUD has issued its approval or other response to management.
View Audit 326540 Questioned Costs: $1
Finding 504118 (2024-001)
Material Weakness 2024
Terraces Assisted Living INC
MN
Questioned Costs HUD Housing Programs Material Weakness
2024-001 - Management Fees Name of contact person - Vicky Dwyer, CFO, Great Lakes Management Company Corrective action - Management began the process of requesting these changes from HUD prior to when the changes went into effect, working through the mortgage company. However, due to turnover at t...
2024-001 - Management Fees Name of contact person - Vicky Dwyer, CFO, Great Lakes Management Company Corrective action - Management began the process of requesting these changes from HUD prior to when the changes went into effect, working through the mortgage company. However, due to turnover at the mortgage company, the request for approval by HUD was never sent to HUD. As a result, management is now currently in the process of working with HUD, the mortgage company, and ownership’s lawyer to obtain all necessary approvals. Proposed completion date - Management has put in the necessary requests with HUD and the mortgage company to receive the necessary approvals, and the finding will be corrected once HUD has issued its approval or other response to Management.
View Audit 326539 Questioned Costs: $1
Finding 504034 (2024-002)
Material Weakness 2024
Golden Valley Memorial Hospital District
MO
Questioned Costs Procurement, Suspension & Debarment
GVMH created a new procurement policy effective 3.10.22 that provides more detailed guidance on federal regulations and requirements. Training has been provided to all leaders with more detailed training to Director of Materials Management and Information Technology. This information has also been c...
GVMH created a new procurement policy effective 3.10.22 that provides more detailed guidance on federal regulations and requirements. Training has been provided to all leaders with more detailed training to Director of Materials Management and Information Technology. This information has also been communicated to the Chief Executive Officer who approved the contractor. This did take place prior to applying for any federal grants for the project.
View Audit 326414 Questioned Costs: $1
Finding 504033 (2024-001)
Material Weakness 2024
Golden Valley Memorial Hospital District
MO
Questioned Costs Procurement, Suspension & Debarment
GVMH created a new procurement policy effective 3.10.22 that provides more detailed guidance on federal regulations and requirements. Training has been provided to all leaders with more detailed training to Director of Materials Management and Information Technology. This information has also been c...
GVMH created a new procurement policy effective 3.10.22 that provides more detailed guidance on federal regulations and requirements. Training has been provided to all leaders with more detailed training to Director of Materials Management and Information Technology. This information has also been communicated to the Chief Executive Officer who approved the contractor. This did take place prior to applying for any federal grants for the project.
View Audit 326414 Questioned Costs: $1
Finding 504013 (2024-003)
Material Weakness 2024
Winona Housing and Redevelopment Authority
MN
Questioned Costs Cash Management HUD Housing Programs
Audit Finding Number: 2024-003 – Cash Management Agency: Public Housing Capital Fund Responsible Person, Title: Deb Spitzer, Finance Director Completion date: 4/1/2024 Agency Response: Concur Corrective Action Plan: Management concurs with the recommendation to implement timely LOCCS fundings that...
Audit Finding Number: 2024-003 – Cash Management Agency: Public Housing Capital Fund Responsible Person, Title: Deb Spitzer, Finance Director Completion date: 4/1/2024 Agency Response: Concur Corrective Action Plan: Management concurs with the recommendation to implement timely LOCCS fundings that coincide with our normal accounting cycle.
View Audit 326385 Questioned Costs: $1
River Rouge Voa Elderly Housing, INC (sumby Senior Housing)
VA
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding. Management will ensure that HUD's approval is obtained in the future.
Management agrees with the finding. Management will ensure that HUD's approval is obtained in the future.
View Audit 326267 Questioned Costs: $1
Finding 503946 (2024-001)
Significant Deficiency 2024
Clemson University
SC
Questioned Costs Matching / Level of Effort / Earmarking § 200.303 § 200.403
The Payroll Department has taken immediate action to develop additional safeguards to avoid duplicate pay. When Central Payroll adds to a payline, we will notify the requestor to inform them of this action and ask that they review their payline for accuracy. This should trigger a response from the r...
The Payroll Department has taken immediate action to develop additional safeguards to avoid duplicate pay. When Central Payroll adds to a payline, we will notify the requestor to inform them of this action and ask that they review their payline for accuracy. This should trigger a response from the requestor if they had also added the missing hours via a CU Special Pay. Additionally, as of 06/21/2024, the Late Timesheet option was turned off on CU Special Pay to strengthen controls. Individuals now contact payroll@clemson.edu for assistance. Once contacted the payroll/timekeeping team will update the timecard and ensure the missed pay is added to the next payroll cycle, assuming an emergency/off-cycle check is not needed. The College of Engineering and Applied Sciences (CECAS) will take action to strengthen internal controls to ensure accuracy and compliance. We will establish clear procedures to verify employee payroll data via paylines, as well as cross checking with CU Payroll to ensure changes are properly documented and authorized. We will provide ongoing training for departmental payroll staff on best practices and compliance requirements. Anticipated Completion Date: September 17, 2024 Person Responsible: Central Payroll – Ami Hood, Payroll Director; CECAS – Keri Cortese, Director of Procurement and Payroll Operations Contact/Responsible Party: Ami Hood, Payroll Director Contact Information: hooda@clemson.edu
View Audit 326225 Questioned Costs: $1
Finding 503942 (2024-005)
Material Weakness 2024
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
The management company should reimburse the project for overpaid management fee in the amount of $10,442 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement.
The management company should reimburse the project for overpaid management fee in the amount of $10,442 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement.
View Audit 326223 Questioned Costs: $1
Finding 503940 (2024-004)
Material Weakness 2024
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Recommendations Management should establish internal controls and procedures to ensure that excess residual receipts reserve funds are remitted timely.
Recommendations Management should establish internal controls and procedures to ensure that excess residual receipts reserve funds are remitted timely.
View Audit 326223 Questioned Costs: $1
Finding 503938 (2024-003)
Material Weakness 2024
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Questioned Costs HUD Housing Programs
Management should transfer $3,391 from the operating account in order to fully fund the tenant security deposits account.
Management should transfer $3,391 from the operating account in order to fully fund the tenant security deposits account.
View Audit 326223 Questioned Costs: $1
Finding 503932 (2024-007)
Material Weakness 2024
The Harry and Jeanette Weinberg Village I, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts.
Management agrees with the finding and has transferred the residual receipts.
View Audit 326222 Questioned Costs: $1
Finding 503930 (2024-006)
Material Weakness 2024
The Harry and Jeanette Weinberg Village I, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326222 Questioned Costs: $1
Finding 503920 (2024-001)
Material Weakness 2024
The Harry and Jeanette Weinberg Village I, Inc.
MD
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding and recommendation and has reviewed the HUD requirement for loans. Funds have been transferred and loans will not be permitted based on HUD requirements going forward.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for loans. Funds have been transferred and loans will not be permitted based on HUD requirements going forward.
View Audit 326222 Questioned Costs: $1
Finding 503918 (2024-006)
Material Weakness 2024
The Harry and Jeanette Weinberg Terrace, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326221 Questioned Costs: $1
Finding 503912 (2024-003)
Material Weakness 2024
The Harry and Jeanette Weinberg Terrace, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward and management will work with HUD to get approval to release the funds from the residual receipts account and remit them to HUD, as necessary.
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward and management will work with HUD to get approval to release the funds from the residual receipts account and remit them to HUD, as necessary.
View Audit 326221 Questioned Costs: $1
Finding 503908 (2024-001)
Material Weakness 2024
The Harry and Jeanette Weinberg Terrace, Inc.
MD
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding and recommendation and has reviewed the HUD requirement for loans. Funds have been transferred and will maintain HUD policy of no unauthorized loans between affiliates.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for loans. Funds have been transferred and will maintain HUD policy of no unauthorized loans between affiliates.
View Audit 326221 Questioned Costs: $1
Finding 503906 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg Woods, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326219 Questioned Costs: $1
Finding 503904 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg Woods, Inc.
MD
Questioned Costs HUD Housing Programs
Management agrees with the finding and recommendation and has reviewed the HUD requirement for replacement reserve funding. Funds have been transferred and will maintain HUD policy of monthly deposits to the replacement reserve.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for replacement reserve funding. Funds have been transferred and will maintain HUD policy of monthly deposits to the replacement reserve.
View Audit 326219 Questioned Costs: $1
Finding 503902 (2024-003)
Material Weakness 2024
The Harry and Jeanette Weinberg Woods, Inc.
MD
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding and recommendation and has reviewed the HUD requirement for funding. Funds have been transferred and will maintain HUD policy of no unauthorized loans between affiliates.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for funding. Funds have been transferred and will maintain HUD policy of no unauthorized loans between affiliates.
View Audit 326219 Questioned Costs: $1
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