Corrective Action Plans

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2022-001 – Eligibility Rent Calculations –ALN#14.871 – Housing Voucher Cluster The finding of missing income verifications for eligibility and recertification rent calculations is being addressed as part of a holistic review under the Recovery Agreement of Section 8 program compliance, including an ...
2022-001 – Eligibility Rent Calculations –ALN#14.871 – Housing Voucher Cluster The finding of missing income verifications for eligibility and recertification rent calculations is being addressed as part of a holistic review under the Recovery Agreement of Section 8 program compliance, including an update to the Section 8 Administrative Plan, retraining for all Section 8 staff and implementation of initial and recertification checklists as well as regular QC audits. Planned Implementation Date of Corrective Action Reminders to Staff regarding appropriate verification of all income: Completed Updates to Section 8 Administrative Plan and ACOP: 12/31/23 Retraining of staff, checklists and QC audit procedures: 6/30/24 Person(s) Responsible for Corrective Actions: Paul Dettman, PHA Consultant Tracy Pero, Section 8 Staff Leased Housing Program Manager Senior Public Housing Manager
Objective: Ensure timely and accurate payment of payroll taxes to comply with legal requirements and avoid penalties.
Objective: Ensure timely and accurate payment of payroll taxes to comply with legal requirements and avoid penalties.
Conduct a thorough review of the existing payroll tax payment procedures.
Conduct a thorough review of the existing payroll tax payment procedures.
Identify gaps and weaknesses in the current process that led to the issue.
Identify gaps and weaknesses in the current process that led to the issue.
Develop and implement enhanced internal controls for payroll tax payment.
Develop and implement enhanced internal controls for payroll tax payment.
Ensure that payroll tax-related accounts are reconciled monthly for accuracy.
Ensure that payroll tax-related accounts are reconciled monthly for accuracy.
Establish a clear documentation process for all payroll tax transactions.
Establish a clear documentation process for all payroll tax transactions.
Provide training to relevant personnel on payroll tax compliance requirements.
Provide training to relevant personnel on payroll tax compliance requirements.
Ensure that staff members responsible for payroll tax payments understand their roles and responsibilities.
Ensure that staff members responsible for payroll tax payments understand their roles and responsibilities.
Implement a system for ongoing monitoring of payroll tax payment deadlines.
Implement a system for ongoing monitoring of payroll tax payment deadlines.
Establish regular reporting mechanisms to track compliance with payroll tax filing and payment requirements.
Establish regular reporting mechanisms to track compliance with payroll tax filing and payment requirements.
5. Documentation and Record Keeping:
5. Documentation and Record Keeping:
Maintain accurate records of all payroll tax transactions, including payment receipts and 941 filings.
Maintain accurate records of all payroll tax transactions, including payment receipts and 941 filings.
Ensure that documentation is readily accessible for auditing purposes.
Ensure that documentation is readily accessible for auditing purposes.
Review the Management Response section and refer to the corrective action plan provided by the organization.
Review the Management Response section and refer to the corrective action plan provided by the organization.
Ensure that the corrective action plan addresses the identified issues and includes specific steps and timelines.
Ensure that the corrective action plan addresses the identified issues and includes specific steps and timelines.
Periodically review the organization's compliance with the Internal Revenue Code and other relevant regulations.
Periodically review the organization's compliance with the Internal Revenue Code and other relevant regulations.
Conduct internal audits to verify the effectiveness of the new internal controls.
Conduct internal audits to verify the effectiveness of the new internal controls.
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