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Corrective Action Plans

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Cicero Commons Senior Housing Development Fund Company, Inc.
NY
HUD Housing Programs Cash Management
U.S. Department of Housing and Urban Development Cicero Commons Senior Housing Development Fund Company, Inc. (Lucille Manor Apartments), HUD Project No. 014-EE070-NY06-S941-009 respectfully submits the following corrective action plan for the year ended June 30, 2024. Name and address of independ...
U.S. Department of Housing and Urban Development Cicero Commons Senior Housing Development Fund Company, Inc. (Lucille Manor Apartments), HUD Project No. 014-EE070-NY06-S941-009 respectfully submits the following corrective action plan for the year ended June 30, 2024. Name and address of independent public accounting firm: Bonadio & Co., LLP 432 North Franklin Street #60 Syracuse, New York 13204 Audit period: July 1, 2023 – June 30, 2024 The findings from the 2024 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT None FINDINGS – FEDERAL AWARD PROGRAM AUDIT Finding 2024-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Condition: The required deposit of $7,387 for the year ended June 30, 2023 was made after the 60 day deadline. Recommendation: Lucille Manor Apartments should ensure residual receipts are made within 60 days of year-end in accordance with the HUD Regulatory Agreement. Action Taken: The required deposit was made in March 2024. Completion Date: March 2024 Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821.
View Audit 348341
Finding 530187 (2024-001)
Material Weakness 2024
Hanna City Home Association D/b/a Heritage Senior Homes
IL
Internal Control / Segregation of Duties HUD Housing Programs
Jeff Cottingham, Management agent and Wes Clanton, board president of project will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Jeff Cottingham, Management agent and Wes Clanton, board president of project will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 348276
Finding 530185 (2024-001)
Material Weakness 2024
St. Sharbel's Maronite Housing Corporation II Project No. 072-Ee135
IL
Internal Control / Segregation of Duties HUD Housing Programs
Jeff Cottingham, Management agent, and Father Elia, sponsor of the project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Jeff Cottingham, Management agent, and Father Elia, sponsor of the project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 348275
Finding 530183 (2024-001)
Material Weakness 2024
St. Sharbel's Maronite Housing Corporation Project No. 072-11136ref
IL
Internal Control / Segregation of Duties HUD Housing Programs
Jeff Cottingham, Management agent and Father Elia, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
Jeff Cottingham, Management agent and Father Elia, sponsor of project, will be responsible for monitoring monthly financial results and accounting information as correction is not practical.
View Audit 348274
Finding 530154 (2024-006)
Material Weakness 2024
State of Arkansas
AR
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles § 200.403
Views of Responsible Officials and Planned Corrective Action: ASBO will work with our 3rd party program administrator to re-emphasize the importance of verifying the expenses for adequate supporting documentation and allowability. We will discuss the possibility of a repeat training with all federa...
Views of Responsible Officials and Planned Corrective Action: ASBO will work with our 3rd party program administrator to re-emphasize the importance of verifying the expenses for adequate supporting documentation and allowability. We will discuss the possibility of a repeat training with all federal grant subrecipients. Anticipated Completion Date: August 1, 2025 Contact Person: Glen Howie, Jr. Director, Ark State Broadband Office Department of Commerce 1 Commerce Way Little Rock, AR 72202 (501) 682-1123 Glen.Howie@Arkansas.gov
View Audit 348267 Questioned Costs: $1
Robertsville Apartments, Inc.
TN
HUD Housing Programs
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348120
Pedigo Apartments I, Inc.
TN
HUD Housing Programs
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348118
Clinch River Apartments, Inc.
TN
HUD Housing Programs
Corrective Action Plan: Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
Corrective Action Plan: Management will request a rent increase when the property is eligible and budget for monthly tax and escrow deposits to prevent future shortfalls in escrow cash.
View Audit 348115
Finding 530062 (2024-065)
Significant Deficiency 2024
State of Nebraska
NE
Reporting Eligibility HUD Housing Programs
Program: AL 17.225 – Unemployment Insurance (UI) – State – Special Tests Corrective Action Plan: We continue to refine our processes to ensure that overpayments are established promptly and in accordance with all applicable regulations. We will continue to monitor the implemented procedures and ...
Program: AL 17.225 – Unemployment Insurance (UI) – State – Special Tests Corrective Action Plan: We continue to refine our processes to ensure that overpayments are established promptly and in accordance with all applicable regulations. We will continue to monitor the implemented procedures and make improvements as necessary to ensure that overpayments are established and processed accurately and timely. We are working with our vendor to correct the system issues related to charging. Contact: Andi Bridgmon Anticipated Completion Date: December 2025
View Audit 348113
State of Nebraska
NE
Questioned Costs Special Tests & Provisions Allowable Costs / Cost Principles
Program: AL 93.778 – Medical Assistance Program – Special Tests and Provisions Corrective Action Plan: Program Integrity staff will continue to attempt to update cases at least every 30 days when case totals are at or below 25 and every 45 days when higher than 25. Trainings and regular conversa...
Program: AL 93.778 – Medical Assistance Program – Special Tests and Provisions Corrective Action Plan: Program Integrity staff will continue to attempt to update cases at least every 30 days when case totals are at or below 25 and every 45 days when higher than 25. Trainings and regular conversations emphasize the need for descriptive narrative entries. As a result, the narrative entries will be more descriptive of the status of the case. For the exception reporting, the team continues to work on developing alternatives to using the reports in the Fraud Abuse Detection System. Concerning the misreported check, Program Integrity staff will give the Financial Team accurate information about collected refunds. The Department will ensure reports are accurate and make any necessary adjustments. Contact: Anne Harvey, Heather Arnold Anticipated Completion Date: 6/30/2025
View Audit 348113 Questioned Costs: $1
Finding 529957 (2024-001)
Significant Deficiency 2024
Titusville Senior Housing Corporation
PA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has be...
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions are being reviewed by the Finance Department prior to submission to HUD.
View Audit 348051
Finding 529956 (2024-001)
Significant Deficiency 2024
Lutheran Housing Corporation of Oil City, Inc.
PA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has be...
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions are being reviewed by the Finance Department prior to submission to HUD.
View Audit 348049
Finding 529955 (2024-001)
Significant Deficiency 2024
Jamestown Lutheran Housing Corporation
PA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has be...
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions are being reviewed by the Finance Department prior to submission to HUD.
View Audit 348048
Finding 529954 (2024-001)
Significant Deficiency 2024
Girard Lutheran Housing Corporation
PA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has be...
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions are being reviewed by the Finance Department prior to submission to HUD.
View Audit 348047
Finding 529950 (2024-001)
Significant Deficiency 2024
Chippewa Lutheran Housing Corporation
PA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has be...
Management acknowledges this finding and is taking steps to correct. With the recent turnover of the HUD building management, new management team members were hired and have been trained on the process to ensure timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions are being reviewed by the Finance Department prior to submission to HUD.
View Audit 348028
Finding 529949 (2024-001)
Significant Deficiency 2024
La Roche University
PA
Questioned Costs Student Financial Aid HUD Housing Programs
Enhance Student Withdrawal Notification System • La Roche University has an automatic notification system in place that notifies necessary parties of when a student withdrawals or takes a leave of absence (LOA). The notification of withdrawals and LOA is currently directed to the general financial ...
Enhance Student Withdrawal Notification System • La Roche University has an automatic notification system in place that notifies necessary parties of when a student withdrawals or takes a leave of absence (LOA). The notification of withdrawals and LOA is currently directed to the general financial aid email. We will add the Financial Aid Counselor to the notification system to receive the notifications directly in addition to the general financial aid email. Conduct a Comprehensive Review of Past R2T4 Transactions • Conduct a Comprehensive Review of Past R2T4 Transactions over the current academic year to ensure correctly processed R2T4 calculations and accuracy of returns. Assign a designated compliance officer and backup within the Financial Aid Office to oversee R2T4 calculations. • Office of Financial Aid will designate one person to complete all R2T4 calculations for process continuity. • Designate a financial aid staff backup to perform in absence of designated staff member Conduct mandatory training for all financial aid, student accounts, and registrar staff on Title IV compliance requirements. Revise internal Financial Aid Policies and Procedures
View Audit 348023 Questioned Costs: $1
Vance County Elderly Housing Corporation T/a Heritage Homes
NC
HUD Housing Programs
Name of Contact Person Sandra Stewart Corrective Action The property made a payment on September 18, 2024, to correct the amount in the reserve for replacement account and will keep track of required payments each month Proposed Completion Date 09/18/2024
Name of Contact Person Sandra Stewart Corrective Action The property made a payment on September 18, 2024, to correct the amount in the reserve for replacement account and will keep track of required payments each month Proposed Completion Date 09/18/2024
View Audit 347943
Finding 529870 (2024-004)
Significant Deficiency 2024
Charleston County Housing and Redevelopment Authority
SC
HUD Housing Programs Subrecipient Monitoring Eligibility
2024-004 ALN: 14.871 - Housing Choice Voucher Cluster – Eligibility Management acknowledged the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Ms. Angela Childers, Chief Executive Officer...
2024-004 ALN: 14.871 - Housing Choice Voucher Cluster – Eligibility Management acknowledged the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Ms. Angela Childers, Chief Executive Officer Projected Completion Date: March 31, 2026
View Audit 347893
Finding 529869 (2024-003)
Significant Deficiency 2024
Charleston County Housing and Redevelopment Authority
SC
HUD Housing Programs Subrecipient Monitoring Eligibility
2024-003 ALN: 14.850 - Public Housing Operating Fund – Eligibility Management acknowledged the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Ms. Angela Childers, Chief Executive Officer ...
2024-003 ALN: 14.850 - Public Housing Operating Fund – Eligibility Management acknowledged the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Ms. Angela Childers, Chief Executive Officer Projected Completion Date: March 31, 2026
View Audit 347893
Finding 529868 (2024-001)
Significant Deficiency 2024
Charleston County Housing and Redevelopment Authority
SC
HUD Housing Programs Reporting Internal Control / Segregation of Duties
2024-001 ALN: 14.871 - Housing Choice Voucher Cluster - Reporting Management acknowledged the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Ms. Angela Childers, Chief Executive Officer P...
2024-001 ALN: 14.871 - Housing Choice Voucher Cluster - Reporting Management acknowledged the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Ms. Angela Childers, Chief Executive Officer Projected Completion Date: March 31, 2026
View Audit 347893
Finding 529778 (2024-002)
Material Weakness 2024
Incorporated Village of Rockville Centre
NY
Eligibility HUD Housing Programs
In 2025, the Village will continue their efforts in implementing processes and controls to ensure the completeness of underlying records and accuracy of HAP and utility allowance calucations. The Village will sample case files to help ensure compliance.
In 2025, the Village will continue their efforts in implementing processes and controls to ensure the completeness of underlying records and accuracy of HAP and utility allowance calucations. The Village will sample case files to help ensure compliance.
View Audit 347776
Finding 529770 (2024-002)
Material Weakness 2024
Allegany County, Maryland
MD
Allowable Costs / Cost Principles HUD Housing Programs Reporting
The County did not submit semi-annual status reports by the due dates and the reports were late by a few days. Management has discussed with staff and a plan will be developed to ensure reports and signatures will be prepared and submitted by the due dates.
The County did not submit semi-annual status reports by the due dates and the reports were late by a few days. Management has discussed with staff and a plan will be developed to ensure reports and signatures will be prepared and submitted by the due dates.
View Audit 347745
Nbc-Usa, Housing Association I, Inc.
OH
HUD Housing Programs Reporting
Corrective Action Plan Findings 2024-001 and 2023-001 S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations The Corporation concurs and was able to obtain the UEI in order to complete and submit the 2023 and 2022 data collection forms. S3800-130 Response Indicator...
Corrective Action Plan Findings 2024-001 and 2023-001 S3800-090 Auditor's Summary of the Auditee's Comments on the Findings and Recommendations The Corporation concurs and was able to obtain the UEI in order to complete and submit the 2023 and 2022 data collection forms. S3800-130 Response Indicator Agree S3800-140 Completion Date November 25, 2024 S3800-150 Response N/A S3800-160 Contact Person First Name Jill S3800-180 Contact Person Last Name Kolb
View Audit 347657
Fulton Gardens II Corporation
TX
HUD Housing Programs Reporting
Funds were withdrawn from the reserve for replacement account to cover an operational shortfall and were withdrawn without HUD approval. Response: Management refund the replacement reserve for the withdrawn funds in February 2025.
Funds were withdrawn from the reserve for replacement account to cover an operational shortfall and were withdrawn without HUD approval. Response: Management refund the replacement reserve for the withdrawn funds in February 2025.
View Audit 347516
Finding 529479 (2024-001)
Significant Deficiency 2024
Vna Apartments, Inc.
WI
HUD Housing Programs Internal Control / Segregation of Duties
Financial Reporting – The Organization has evaluated the cost/benefit of outsourcing the task of preparing the financial statements to an external accountant. It would be cost prohibitive to hire additional staff to outsource the task to an outside accountant. However, management of the Organization...
Financial Reporting – The Organization has evaluated the cost/benefit of outsourcing the task of preparing the financial statements to an external accountant. It would be cost prohibitive to hire additional staff to outsource the task to an outside accountant. However, management of the Organization has obtained the necessary skills, knowledge, and experience to accept responsibility for preparation of the Organization’s financial statements. Responsible Official - Vicki McAuliffe, CFO Anticipated Completion Date: The finding will not completely resolve itself given the cost/benefit the Oganization continues to make.
View Audit 347486
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