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Corrective Action Plans

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Finding 504316 (2024-002)
Material Weakness 2024
City of Scott
LA
Questioned Costs Cash Management
Recommendation: The City should review policies and procedures to ensure that the City does not continue to request reimbursement amounts that were received from other sources. Corrective Action Plan: The City of Scott will implement policies and procedures to ensure that the City does not contin...
Recommendation: The City should review policies and procedures to ensure that the City does not continue to request reimbursement amounts that were received from other sources. Corrective Action Plan: The City of Scott will implement policies and procedures to ensure that the City does not continue to requires reimbursement for amounts that were received from other sources.
View Audit 326872 Questioned Costs: $1
Finding 504241 (2024-002)
Significant Deficiency 2024
South Dakota Housing Development Authority
SD
Special Tests & Provisions Subrecipient Monitoring Allowable Costs / Cost Principles
Federal Agency Name: U.S. Department of Housing and Urban Development Program Name and FALN #: FALN # 14.231 COVID-19 Emergency Solutions Grant Program (ESG – CV) and Emergency Solutions Grant Program (ESG) Finding Summary: For the special tests and provisions compliance requirement testing, of the ...
Federal Agency Name: U.S. Department of Housing and Urban Development Program Name and FALN #: FALN # 14.231 COVID-19 Emergency Solutions Grant Program (ESG – CV) and Emergency Solutions Grant Program (ESG) Finding Summary: For the special tests and provisions compliance requirement testing, of the 49 disbursements tested, eleven payments were made outside of the 30-day requirement. Responsible Individuals: Denise Albertson, ESG Administrator Amy Eldridge – Director of Rental Housing Development Corrective Action Plan: The ESG Administrator will track the days between receipt and disbursement to be able to meet the 30-day requirement. Anticipated Completion Date: September 30, 2024
View Audit 326747
Finding 504236 (2024-001)
Significant Deficiency 2024
Bridge Academy Charter School
MI
School Nutrition Programs Cash Management Reporting
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being re...
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being reimbursed an incorrect amount by the Michigan Department of Education. Planned Corrective Action: The Academy will implement proper procedures and controls to ensure meal counts are reviewed and agree to underlying records of meals served prior to submitting meal claims. Contact person responsible for corrective action: Molly Brown Anticipated Completion Date: 12/01/2024
View Audit 326727
Finding 504227 (2024-001)
Significant Deficiency 2024
Frontier International Academy Charter School
MI
School Nutrition Programs Subrecipient Monitoring Cash Management
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being re...
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being reimbursed an incorrect amount by the Michigan Department of Education. Planned Corrective Action: The Academy will implement proper procedures and controls to ensure meal counts are reviewed and agree to underlying records of meals served prior to submitting meal claims. Contact person responsible for corrective action: Molly Brown Anticipated Completion Date: 12/01/2024
View Audit 326724
Finding 504223 (2024-001)
Significant Deficiency 2024
Riverside Academy Charter School
MI
School Nutrition Programs Cash Management Reporting
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being re...
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being reimbursed an incorrect amount by the Michigan Department of Education. Planned Corrective Action: The Academy will implement proper procedures and controls to ensure meal counts are reviewed and agree to underlying records of meals served prior to submitting meal claims. Contact person responsible for corrective action: Molly Brown Anticipated Completion Date: 12/01/2024
View Audit 326723
Finding 504220 (2024-001)
Significant Deficiency 2024
Central Academy Charter School
MI
School Nutrition Programs Subrecipient Monitoring Cash Management
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being re...
Condition: The Academy does not currently have a control in place where a review of the meal counts entered into the Michigan Nutrition Data (MiND) system takes place, which could result in incorrect reporting of the number of free and reduced priced meals, which could result in the Academy being reimbursed an incorrect amount by the Michigan Department of Education. Planned Corrective Action: The Academy will implement proper procedures and controls to ensure meal counts are reviewed and agree to underlying records of meals served prior to submitting meal claims. Contact person responsible for corrective action: Molly Brown Anticipated Completion Date: 12/01/2024
View Audit 326722
Finding 504110 (2024-002)
Significant Deficiency 2024
Sault Ste. Marie Area Public Schools
MI
Cash Management Reporting School Nutrition Programs
2024-002 - Meal Claim Reimbursement Noncompliance Auditor Description of Condition and Effect. One of three meal claim reimbursement reports selected for testing did not agree to underlying meal count sheets. On the one report that did not agree, the District understated claims for all of its facili...
2024-002 - Meal Claim Reimbursement Noncompliance Auditor Description of Condition and Effect. One of three meal claim reimbursement reports selected for testing did not agree to underlying meal count sheets. On the one report that did not agree, the District understated claims for all of its facilities. As a result of this condition, the District submitted inaccurate claims for reimbursement, resulting in a reimbursement less than what the District should have received. Auditor recommendation. We recommend that the District implement a thorough review process of entered data prior to certification of claims data. We also recommend that a secondary review of claims data be done by a District finance department staff to ensure proper claims data. Corrective Action. The District will implement a thorough review process of entered data prior to certification of claims data. The District will also implement a secondary review of claims data that will be done by a District finance department staff to ensure proper claims data. Responsible Person. Michelle Bennin, Chief Financial Officer Anticipated Completion Date. June 30, 2025
View Audit 326517
Finding 504099 (2024-003)
Significant Deficiency 2024
University of Dallas
TX
Special Tests & Provisions Student Financial Aid Cash Management
Corrective Action Plan – The University ahs reviewed the requirements outlined in 34 CFR 668.164(e) and (f) and the Department of Education’s required submission. The University will comply with the requirements outline. It should be noted that the information required in the above referenced code w...
Corrective Action Plan – The University ahs reviewed the requirements outlined in 34 CFR 668.164(e) and (f) and the Department of Education’s required submission. The University will comply with the requirements outline. It should be noted that the information required in the above referenced code was available to the students on the University’s website at all times. Implementation – The University submitted the required information to the Department of Education on September 13, 2024. Responsible Official - Deborah Zimmerman, Controller
View Audit 326504
Watkins Glen Central School District
NY
Cash Management Eligibility School Nutrition Programs
Condition: At June 30, 2024, net cash resources in the School Lunch Fund exceeded the allowable limit of cash by $700,631. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooked meals and expanded menu choices w...
Condition: At June 30, 2024, net cash resources in the School Lunch Fund exceeded the allowable limit of cash by $700,631. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooked meals and expanded menu choices will be prepared which will result in an increase in expenses. There has been unpredictability with the increase of certain goods, and we expect this to continue into the 2024-2025 fiscal year as well. The School District also participates in the Community Eligibility Provision (CEP) which provides free breakfast and lunch to every student within the School District. Salaries for School Lunch employees have also been increasing year after year due to the increase of minimum wage in New York State as well as a new collective bargaining agreement that went into effect 7/1/2025. The minimum wage is expected to increase to $15.50 per hour. The School District does have a practice of transferring BOCES aid gained from the cost of the BOCES management contract to the School Lunch Fund; the aid will not be transferred in upcoming years. The School District has devised a NYSED approved plan to expend the excess funds in the School Lunch Fund through appropriating a substantial amount of fund balance to be planned for and used for the cafeteria and kitchen capital project. That capital project vote is scheduled for December 2024. If needed, we will examine other avenues to ensure we do not exceed the allowable limit of cash at year end. The School District anticipates resolving this finding by June 30, 2025.
View Audit 326392
Finding 504013 (2024-003)
Material Weakness 2024
Winona Housing and Redevelopment Authority
MN
Questioned Costs Cash Management HUD Housing Programs
Audit Finding Number: 2024-003 – Cash Management Agency: Public Housing Capital Fund Responsible Person, Title: Deb Spitzer, Finance Director Completion date: 4/1/2024 Agency Response: Concur Corrective Action Plan: Management concurs with the recommendation to implement timely LOCCS fundings that...
Audit Finding Number: 2024-003 – Cash Management Agency: Public Housing Capital Fund Responsible Person, Title: Deb Spitzer, Finance Director Completion date: 4/1/2024 Agency Response: Concur Corrective Action Plan: Management concurs with the recommendation to implement timely LOCCS fundings that coincide with our normal accounting cycle.
View Audit 326385 Questioned Costs: $1
Finding 504008 (2024-002)
Significant Deficiency 2024
Westwood Community School District
MI
Cash Management
The District concurs with the finding. The District will implement procedures to ensure compliance with cash drawdown guidance.
The District concurs with the finding. The District will implement procedures to ensure compliance with cash drawdown guidance.
View Audit 326369
Spring Valley Housing, Inc.
TN
HUD Housing Programs Cash Management
Management has implemented controls to prevent withdrawals from the account without HUD approval.
Management has implemented controls to prevent withdrawals from the account without HUD approval.
View Audit 326365
Reno Voa Elderly Housing, Inc. (sierra Manor Ii)
LA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess residual receipts were accrued to submit to HUD.
Management agrees with the finding. The excess residual receipts were accrued to submit to HUD.
View Audit 326257
Prince George's County Voa Living Center I, Inc.
LA
Cash Management HUD Housing Programs
Management Agrees with the findings. The residual receipts account deficiency was funded on November 30, 2023 in the amount of $16,997. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the findings. The residual receipts account deficiency was funded on November 30, 2023 in the amount of $16,997. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 326248
Dallas Voa Elderly Housing, INC (prairie Creek Village)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 326247
Greater Harrisburg Voa Living Center (new Song Village)
VA
HUD Housing Programs Cash Management
Management Agrees with the findings. The excess funds were accrued to submit to HUD.
Management Agrees with the findings. The excess funds were accrued to submit to HUD.
View Audit 326235
Finding 503942 (2024-005)
Material Weakness 2024
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
The management company should reimburse the project for overpaid management fee in the amount of $10,442 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement.
The management company should reimburse the project for overpaid management fee in the amount of $10,442 and implement procedures to ensure that the management fee paid does not exceed the amount determined in accordance with the HUD approved management agreement.
View Audit 326223 Questioned Costs: $1
Finding 503940 (2024-004)
Material Weakness 2024
The Harry and Heanette Weinberg Village Iii, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Recommendations Management should establish internal controls and procedures to ensure that excess residual receipts reserve funds are remitted timely.
Recommendations Management should establish internal controls and procedures to ensure that excess residual receipts reserve funds are remitted timely.
View Audit 326223 Questioned Costs: $1
Finding 503932 (2024-007)
Material Weakness 2024
The Harry and Jeanette Weinberg Village I, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts.
Management agrees with the finding and has transferred the residual receipts.
View Audit 326222 Questioned Costs: $1
Finding 503930 (2024-006)
Material Weakness 2024
The Harry and Jeanette Weinberg Village I, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326222 Questioned Costs: $1
Finding 503918 (2024-006)
Material Weakness 2024
The Harry and Jeanette Weinberg Terrace, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326221 Questioned Costs: $1
Finding 503916 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg Terrace, Inc.
MD
HUD Housing Programs Cash Management
Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 26, 2024.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management has submitted their Affirmative Fair Housing Marketing Plan with an effective date of September 26, 2024.
View Audit 326221
Finding 503912 (2024-003)
Material Weakness 2024
The Harry and Jeanette Weinberg Terrace, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward and management will work with HUD to get approval to release the funds from the residual receipts account and remit them to HUD, as necessary.
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward and management will work with HUD to get approval to release the funds from the residual receipts account and remit them to HUD, as necessary.
View Audit 326221 Questioned Costs: $1
Finding 503906 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg Woods, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326219 Questioned Costs: $1
Finding 503896 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326217 Questioned Costs: $1
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