Writing a Bulletproof Corrective Action Plan (CAP)

Writing a Bulletproof CAP

So you got a finding. Now you have to write a Corrective Action Plan (CAP). A weak CAP just invites a repeat finding next year.

The Secret Ingredient: Specificity

Our analysis shows that successful CAPs are specific. Vague promises like "We will try harder" or "Training will be provided" are red flags.

The Template

Use this structure for every CAP: 1. Who: Name the specific person responsible (e.g., "The Finance Director," not just "Finance Dept"). 2. What: The exact control being implemented. 3. When: A realistic completion date.

Bad Example: "We will check SAM.gov in the future."

Good Example: "The Finance Director will implement a mandatory checklist for all procurement >$25k to verify SAM.gov status. A screenshot of the verification will be attached to the purchase order. This process is effective immediately."

For more on procurement specifics, see our post on Suspension & Debarment.