Audit 947

FY End
2023-06-30
Total Expended
$2.10M
Findings
2
Programs
2
Organization: South Pointe Housing, Inc. (LA)
Year: 2023 Accepted: 2023-10-23

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
434 2023-001 Significant Deficiency Yes M
576876 2023-001 Significant Deficiency Yes M

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $2.02M Yes 1
14.182 Section 8 New Construction and Substantial Rehabilitation $83,033 - 0

Contacts

Name Title Type
GJ4QM7ME53T6 Cheryl Farmer Auditee
3183881500 Carol Brasher Auditor
No contacts on file

Notes to SEFA

Title: NOTE 3 – RELATIONSHIP TO BASIC FINANCIAL STATEMENTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of South Pointe Housing, Inc., HUD Project No. 064-EE100-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Federal award revenues earned under the Project Rental Assistance Contract are reported in the Corporation’s Statement of Activities. The mortgage payable of $2,020,200 is reported in the Corporation’s Statement of Financial Position in long-term liabilities.
Title: NOTE 4 – RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of South Pointe Housing, Inc., HUD Project No. 064-EE100-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Amounts reported above agree with the amounts reported in the related federal financial reports except for changes made to reflect amounts in accordance with accounting principles generally accepted in the United States of America.
Title: NOTE 5 – EXPENDITURES OF FEDERAL AWARDS TO SUBRECIPIENTS Accounting Policies: NOTE 1 – BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of South Pointe Housing, Inc., HUD Project No. 064-EE100-WAH-NP-L8, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Corporation did not have expenditures of federal awards to subrecipients.

Finding Details

SECTION II - FINANCIAL STATEMENT FINDINGS None Noted. SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Supportive Housing for the Elderly – Section 202 CFDA #14.157 Finding 2023-1 Inadequate Controls over Maintaining Adequate Cash Held in the Security Deposit Bank Account Finding Resolution Status: Resolved Information on Universal Population Size: One instance Sample Size: N/A Identification of Repeat Finding and Finding Reference Number: 2022-1 Noncompliance Information: The Corporation is not in compliance with the HUD Regulatory Agreement due to the Tenant Security Deposit bank account being underfunded in the amount of $56. Questioned Costs: N/A Criteria: In accordance with the Regulatory Agreement the Corporation shall at all times maintain a balance in the security deposit bank account that is equal to or exceeds the aggregate of all outstanding tenant security deposit obligations. Condition: Due to inadequate controls over tenant security deposits, the Corporation did not maintain the required balance in the security deposit bank account to meet the current obligations. The security deposit liability was $9,499 as of June 30, 2023 and the security deposit cash balance was $9,443 as of June 30, 2023. The security deposit cash account was underfunded by $56 as of June 30, 2023. Cause: Unknown SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS (CONTINUED) Finding 2023-1 Inadequate Controls over Maintaining Adequate Cash Held in the Security Deposit Bank Account (Continued) Effect: The Corporation has inadequate cash available for the current outstanding obligations under the tenant security deposit agreements and is not in compliance with the HUD Regulatory Agreement. Auditor’s Recommendation: The Corporation should fund the tenant security deposit bank account in an amount equal to or greater than the amount of tenant security deposits outstanding immediately. The Corporation should also implement policies and procedures to prevent the tenant security deposit bank account from falling below the total amount of tenant security deposits outstanding. Auditor Non-Compliance Code: M – Security Deposits FHA/Contract Number: 064-EE100 Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations: The Auditee has resolved this finding as of July 31, 2023, by depositing funds into the Security Deposit Bank Account in order to restore the balance to a sufficient amount to cover tenant security deposits on hand. The Auditee will be monitoring security deposits on a monthly basis in the future. Reporting Views of Responsible Officials: The Security Deposit account was underfunded by $56. This was an oversight when reviewing security deposit balances against bank account balances at fiscal year end. Response Indicator/Agree or Disagree with auditor Recommendations: Agree Completion Date or Proposed Completion Date: July 31, 2023 Response/Corrective Actions Taken or Planned on the Finding: At the end of July, 2023, security deposits held on behalf of tenants were $9,206 and funds held in reserve at the bank were $9,442.80. August security deposits held on behalf of tenants were again $9,206 and funds held in reserve at the bank were $9,442.80. We will continue to monitor this on a monthly basis. Contact Person: Janet Sanderford
SECTION II - FINANCIAL STATEMENT FINDINGS None Noted. SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Supportive Housing for the Elderly – Section 202 CFDA #14.157 Finding 2023-1 Inadequate Controls over Maintaining Adequate Cash Held in the Security Deposit Bank Account Finding Resolution Status: Resolved Information on Universal Population Size: One instance Sample Size: N/A Identification of Repeat Finding and Finding Reference Number: 2022-1 Noncompliance Information: The Corporation is not in compliance with the HUD Regulatory Agreement due to the Tenant Security Deposit bank account being underfunded in the amount of $56. Questioned Costs: N/A Criteria: In accordance with the Regulatory Agreement the Corporation shall at all times maintain a balance in the security deposit bank account that is equal to or exceeds the aggregate of all outstanding tenant security deposit obligations. Condition: Due to inadequate controls over tenant security deposits, the Corporation did not maintain the required balance in the security deposit bank account to meet the current obligations. The security deposit liability was $9,499 as of June 30, 2023 and the security deposit cash balance was $9,443 as of June 30, 2023. The security deposit cash account was underfunded by $56 as of June 30, 2023. Cause: Unknown SECTION III - FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS (CONTINUED) Finding 2023-1 Inadequate Controls over Maintaining Adequate Cash Held in the Security Deposit Bank Account (Continued) Effect: The Corporation has inadequate cash available for the current outstanding obligations under the tenant security deposit agreements and is not in compliance with the HUD Regulatory Agreement. Auditor’s Recommendation: The Corporation should fund the tenant security deposit bank account in an amount equal to or greater than the amount of tenant security deposits outstanding immediately. The Corporation should also implement policies and procedures to prevent the tenant security deposit bank account from falling below the total amount of tenant security deposits outstanding. Auditor Non-Compliance Code: M – Security Deposits FHA/Contract Number: 064-EE100 Auditor’s Summary of the Auditee’s Comments on the Findings and Recommendations: The Auditee has resolved this finding as of July 31, 2023, by depositing funds into the Security Deposit Bank Account in order to restore the balance to a sufficient amount to cover tenant security deposits on hand. The Auditee will be monitoring security deposits on a monthly basis in the future. Reporting Views of Responsible Officials: The Security Deposit account was underfunded by $56. This was an oversight when reviewing security deposit balances against bank account balances at fiscal year end. Response Indicator/Agree or Disagree with auditor Recommendations: Agree Completion Date or Proposed Completion Date: July 31, 2023 Response/Corrective Actions Taken or Planned on the Finding: At the end of July, 2023, security deposits held on behalf of tenants were $9,206 and funds held in reserve at the bank were $9,442.80. August security deposits held on behalf of tenants were again $9,206 and funds held in reserve at the bank were $9,442.80. We will continue to monitor this on a monthly basis. Contact Person: Janet Sanderford