Audit 8563

FY End
2023-03-31
Total Expended
$1.09M
Findings
2
Programs
1
Year: 2023 Accepted: 2023-12-27

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
6625 2023-002 Significant Deficiency - I
583067 2023-002 Significant Deficiency - I

Programs

ALN Program Spent Major Findings
93.048 Special Programs for the Aging_title Iv_and Title Ii_discretionary Projects $1.09M Yes 1

Contacts

Name Title Type
L2ABR978B4G3 Maria Alvarez Auditee
9175184050 Joseph J Perez Auditor
No contacts on file

Notes to SEFA

Title: GENERAL INFORMATION Accounting Policies: The accompanying schedule of expenditures of federal awards and state financial assistance is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal and state funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting. De Minimis Rate Used: N Rate Explanation: The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance. The accompanying schedule of expenditures of federal awards presents the activities in all federal awards of New York Statewide Senior Action Council, Inc.All financial assistance received directly from federal agencies as well as financial assistance passed through other governmental agencies or nonprofit organizations are included on the schedule.
Title: BASIS OF ACCOUNTING Accounting Policies: The accompanying schedule of expenditures of federal awards and state financial assistance is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal and state funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting. De Minimis Rate Used: N Rate Explanation: The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance. The accompanying schedule of expenditures of federal awards is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting.
Title: BASIS OF PRESENTATION Accounting Policies: The accompanying schedule of expenditures of federal awards and state financial assistance is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal and state funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting. De Minimis Rate Used: N Rate Explanation: The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance. The accompanying schedule of expenditures of federal awards (“the Schedule”) includes the federal award activity of New York Statewide Senior Action Council, Inc.under programs of the federal government for the year ended March 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Organization it is not intended and does not present the financial position, changes in net assets, or cash flows of New York Statewide Senior Action Council, Inc.
Title: RELATIONSHIP TO BASIC FINANCIAL STATEMENTS Accounting Policies: The accompanying schedule of expenditures of federal awards and state financial assistance is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal and state funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting. De Minimis Rate Used: N Rate Explanation: The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance. Federal expenditures are reported on the statements of functional expenses as program services. In certain programs, the expenditures reported in the basic financial statements may differ from the expenditures reported in the schedule of expenditures of federal awards due to program expenditures exceeding grant or contract budget limitations or Organization matching or in-kind contributions which are not included as federal awards.
Title: INDIRECT COST Accounting Policies: The accompanying schedule of expenditures of federal awards and state financial assistance is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal and state funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting. De Minimis Rate Used: N Rate Explanation: The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance. The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance.
Title: SUBRECIPIENTS Accounting Policies: The accompanying schedule of expenditures of federal awards and state financial assistance is presented using the accrual basis of accounting. The amounts reported in the schedule as expenditures may differ from certain financial reports submitted to federal and state funding agencies due to those reports being submitted on either cash or a modified cash basis of accounting. De Minimis Rate Used: N Rate Explanation: The Organization does not have a federally negotiated indirect cost rate and has not elected to use the 10% de minimis cost rate as covered in section 200.414 in Uniform Guidance. The Organization provided no federal or state awards to sub recipients for the year ended March 31, 2023.

Finding Details

Assistance Listing Number: 93.048 Program Name: Special Programs for the Aging, Title IV and Title II Discretionary Projects Federal Agency: U.S. Department of Health and Human Services Federal Award Year: March 31, 2023 Compliance Requirement: Procurement Criteria: 2 CFR 215.43 states that all procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition. The recipient shall be alerted to organizational conflict of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. Awards shall be made to the bidder or offer or whose bid or offer is responsive to the solicitation and is most advantageous to the recipient, price, quality, and other factors considered. Solicitations shall clearly set forth all requirements that the bidder or offeror shall fulfill in order for the bid or offer to be evaluated by the recipient. Any and all bids or offers may be rejected when it is in the recipient’s interest to do so. Management requires that quotes be obtained for all small purchases. Condition and Context: For one out of eight transactions tested, the Organization did not maintain a record of having obtained quotes. The sample was not, nor was it intended to be, a statistically valid sample. Cause: The Organization did not receive or maintain evidence of receiving quotes for the purchase in question. Effect: Potential exists that purchased goods are not at a fair and competitive price. Questioned Costs: None. Recommendation: We recommend that Organization management maintains adequate records of bids and quotes in a centralized repository to ensure compliance with 2 CFR 215.43. Response: There is no disagreement with the finding and recommendation noted above. The Organization had a long relationship with the vendor in question and the vendor has always provided a high quality service at an informally determined reasonable price. In our opinion, the Organization’s informal processes has always accomplished the procurement objective. The Organization will implement a procedure that includes all vendors that fall within the compliance guidelines of 2 CFR 215.43 in accordance with the recommendation described above. As of this writing, we are confident that future purchases will be made in conformance with this policy and that we will have a practical centralized repository solution by the time our March 31, 2024 fiscal year ends. Person Responsible for Corrective Action: Executive Director
Assistance Listing Number: 93.048 Program Name: Special Programs for the Aging, Title IV and Title II Discretionary Projects Federal Agency: U.S. Department of Health and Human Services Federal Award Year: March 31, 2023 Compliance Requirement: Procurement Criteria: 2 CFR 215.43 states that all procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition. The recipient shall be alerted to organizational conflict of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. Awards shall be made to the bidder or offer or whose bid or offer is responsive to the solicitation and is most advantageous to the recipient, price, quality, and other factors considered. Solicitations shall clearly set forth all requirements that the bidder or offeror shall fulfill in order for the bid or offer to be evaluated by the recipient. Any and all bids or offers may be rejected when it is in the recipient’s interest to do so. Management requires that quotes be obtained for all small purchases. Condition and Context: For one out of eight transactions tested, the Organization did not maintain a record of having obtained quotes. The sample was not, nor was it intended to be, a statistically valid sample. Cause: The Organization did not receive or maintain evidence of receiving quotes for the purchase in question. Effect: Potential exists that purchased goods are not at a fair and competitive price. Questioned Costs: None. Recommendation: We recommend that Organization management maintains adequate records of bids and quotes in a centralized repository to ensure compliance with 2 CFR 215.43. Response: There is no disagreement with the finding and recommendation noted above. The Organization had a long relationship with the vendor in question and the vendor has always provided a high quality service at an informally determined reasonable price. In our opinion, the Organization’s informal processes has always accomplished the procurement objective. The Organization will implement a procedure that includes all vendors that fall within the compliance guidelines of 2 CFR 215.43 in accordance with the recommendation described above. As of this writing, we are confident that future purchases will be made in conformance with this policy and that we will have a practical centralized repository solution by the time our March 31, 2024 fiscal year ends. Person Responsible for Corrective Action: Executive Director