Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516).
Condition/Context: Exceptions noted in 4 out of 40 NON-MTW HCVP files tested:
For 3 of 40, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 1 of 40 samples, we did not observe documentation showing the head of household was the parent or legal guardian to a dependent for which an allowance was granted.
For 1 of 40 samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control).
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant
recertifications were not shown to be performed on a timely basis.
Repeat Finding: No.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516).
Condition/Context: Exceptions noted in 4 out of 40 NON-MTW HCVP files tested:
For 3 of 40, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 1 of 40 samples, we did not observe documentation showing the head of household was the parent or legal guardian to a dependent for which an allowance was granted.
For 1 of 40 samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control).
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant
recertifications were not shown to be performed on a timely basis.
Repeat Finding: No.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516).
Condition/Context: Exceptions noted in 4 out of 40 NON-MTW HCVP files tested:
For 3 of 40, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 1 of 40 samples, we did not observe documentation showing the head of household was the parent or legal guardian to a dependent for which an allowance was granted.
For 1 of 40 samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control).
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant
recertifications were not shown to be performed on a timely basis.
Repeat Finding: No.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404).
Condition/Context: Exceptions noted in 3 of 15 failed inspections. Reinspections were not performed within the required timeframe. This resulted in the Authority failing to properly abate the unit.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not reinspect or abate units timely.
Effect: The Authority is not in compliance with HQS enforcement requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404).
Condition/Context: Exceptions noted in 3 of 15 failed inspections. Reinspections were not performed within the required timeframe. This resulted in the Authority failing to properly abate the unit.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not reinspect or abate units timely.
Effect: The Authority is not in compliance with HQS enforcement requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404).
Condition/Context: Exceptions noted in 3 of 15 failed inspections. Reinspections were not performed within the required timeframe. This resulted in the Authority failing to properly abate the unit.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not reinspect or abate units timely.
Effect: The Authority is not in compliance with HQS enforcement requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions noted in 9 of the 40 samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions noted in 9 of the 40 samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions noted in 9 of the 40 samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: Beneficiaries must be “low-income families,” as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a(b)(2)) (Section 204(b) of Pub. L. No. 104-134 (42 USC 1437f (note))). The Authority must ensure that housing assisted under the demonstration meets housing quality standards established or approved by HUD (Section 204(c)(3)(E) of Pub. L. No. 104- 134 (42 USC 1437f (note))).
Condition/Context: A sample of 80 tenant files tested for eligibility over MTW-HCV (40) and MTW-LRPH (40) found exceptions in 20 of the 40 MTW-LRPH files tested and 5 of the 40 MTW-HCV files tested.
The following MTW-LRPH exceptions were noted:
For 5 of 40 files tested, we were unable to observe any of the request backup (recertificaiton printout, income support, checklists, etc.)
For 5 of 40 files tested, support was provided, however, CLA did not observe a 50058 with an effective date prior to, and effective for, the rent payment pulled from rent roll.
For 2 of the 40 files tested, CLA was unable to recalculate annual family income listed in the tenant file to the backup support provided. We did not observe backing support to recalculate the annual income listed on the tested 50058.
For 1 of 40 files tested, CLA did not observe support in the tenant file indicated that family income and composition were examined on a biennial basis.
For 10 of 40 tenant files tested, we did not observe a recertification checklist or the signed Application for Applied Occupancy completed by the specialist.
The following MTW-HCV exceptions were noted:
For 4 of 40 MTW-HCVP samples, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 4 of 40 MTW-HCVP samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control)
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant recertifications were not shown to be performed on a timely basis.
Repeat Finding: The finding is a repeat of finding 2020-001 in the prior audit period. The prior year's finding was a significant deficiency in internal control over compliance.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Moving to Work Demonstration
Assistance Listing Number: 14.881
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions were noted in 6 of 40 recertifications:
Exceptions were noted in 3 of the 20 MTW-LRPH samples. HUD-50058’s were created, modified and approved; however, they were never submitted into PIC, as the files were excluded by the specialist.
Exceptions were noted in 3 of the 20 MTW-HCV samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516).
Condition/Context: Exceptions noted in 4 out of 40 NON-MTW HCVP files tested:
For 3 of 40, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 1 of 40 samples, we did not observe documentation showing the head of household was the parent or legal guardian to a dependent for which an allowance was granted.
For 1 of 40 samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control).
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant
recertifications were not shown to be performed on a timely basis.
Repeat Finding: No.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516).
Condition/Context: Exceptions noted in 4 out of 40 NON-MTW HCVP files tested:
For 3 of 40, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 1 of 40 samples, we did not observe documentation showing the head of household was the parent or legal guardian to a dependent for which an allowance was granted.
For 1 of 40 samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control).
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant
recertifications were not shown to be performed on a timely basis.
Repeat Finding: No.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516).
Condition/Context: Exceptions noted in 4 out of 40 NON-MTW HCVP files tested:
For 3 of 40, we were unable to recalculate the income total listed on the HUD-50058 based on the backing support provided.
For 1 of 40 samples, we did not observe documentation showing the head of household was the parent or legal guardian to a dependent for which an allowance was granted.
For 1 of 40 samples, we did not observe a recertification checklist, or a substitute application, showing a specialist's signature (documenting performance of a key internal control).
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with eligibility requirements.
Effect: The Authority is not in compliance with federal regulations regarding eligibility. Tenant rent may have been miscalculated due to using incorrect information in the rent calculation. Tenant
recertifications were not shown to be performed on a timely basis.
Repeat Finding: No.
Recommendation: We recommend that DCHA staff review the controls in place to ensure that required eligibility determination documentation is complete, accurate, and available for audit.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404).
Condition/Context: Exceptions noted in 3 of 15 failed inspections. Reinspections were not performed within the required timeframe. This resulted in the Authority failing to properly abate the unit.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not reinspect or abate units timely.
Effect: The Authority is not in compliance with HQS enforcement requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404).
Condition/Context: Exceptions noted in 3 of 15 failed inspections. Reinspections were not performed within the required timeframe. This resulted in the Authority failing to properly abate the unit.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not reinspect or abate units timely.
Effect: The Authority is not in compliance with HQS enforcement requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404).
Condition/Context: Exceptions noted in 3 of 15 failed inspections. Reinspections were not performed within the required timeframe. This resulted in the Authority failing to properly abate the unit.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not reinspect or abate units timely.
Effect: The Authority is not in compliance with HQS enforcement requirements.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that the Authority requires HQS deficiencies to be corrected within the timeframe set forth by 2 CFR section 982.404(a). We recommend the Authority implements controls to ensure abatement is timely for units that do not correct the cited HQS deficiencies within the required timeframe.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions noted in 9 of the 40 samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions noted in 9 of the 40 samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Name: Housing Voucher Cluster
Assistance Listing Number: 14.871/14.879
Federal Award Identification Number and Year: DC001VO - 2021
Award Period: October 1, 2020 – September 30, 2021
Type of Finding:
Material Weakness in Internal Control over Compliance
Material Noncompliance (Modified Opinion)
Criteria or specific requirement: The PHA is required to submit the HUD-50058 Family Report form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158).
Condition/Context: Exceptions noted in 9 of the 40 samples. The recertifications were not uploaded to PIC.
The sample was statistically valid.
Questioned Costs: Unable to determine.
Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements
Effect: The Authority is not in compliance with federal regulations regarding the required submission of all recertifications to the PIC system.
Repeat Finding: No.
Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements.
Views of Responsible Officials: There is no disagreement with the audit finding.