2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-001 Subrecipient Monitoring
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with subrecipients
Award Name: Various - All R&D Cluster awards with subrecipients
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with subrecipients
Assistance Listing Number: Various – All R&D Cluster awards with subrecipients
Condition
While the University has a detailed pre-award risk assessment process prior to entering into a
subrecipient relationship, which includes review of subrecipient Uniform Guidance reports, subsequent
review of Uniform Guidance reports for monitoring purposes is not consistently completed. Subsequent
review of Uniform Guidance reports for monitoring purposes is completed at the time of a subaward
amendment, or no less frequently than an annual basis per University policy, however, for 4 out of 25
subaward selections, the subawards were not amended within a year. As such, over a year passed since
a Uniform Guidance report was reviewed for these subrecipients for monitoring purposes.
Additionally, given the risk assessments are used to cover certain post-award subrecipient monitoring
requirements, we noted the following:
• 4 out of 25 selections did not have clear documentation as to which Uniform Guidance report had
been specifically reviewed
• 3 out of 25 subrecipients had findings/deficiencies in their Uniform Guidance reports and there was
no documentation for how the University concluded these were not relevant to their subawards
• 1 out of 5 subrecipients without Uniform Guidance reports did not have notations on alternative
support that was reviewed in lieu of Uniform Guidance reports, as required by University policy.
Criteria
2 CFR 200.332(d) notes that pass-through entity monitoring of the subrecipient must include:
• Reviewing financial and performance reports required by the pass-through entity.
• Following-up and ensuring that the subrecipient takes timely and appropriate action on all
deficiencies pertaining to the Federal award provided to the subrecipient from the pass-through
entity detected through audits, on-site reviews, and written confirmation from the subrecipient,
highlighting the status of actions planned or taken to address Single Audit findings related to the
particular subaward.
• Issuing a management decision for applicable audit findings pertaining only to the Federal award
provided to the subrecipient from the pass-through entity as required by 2 CFR 200.521.
Additionally, 2 CFR 200.332(f) notes that a pass-through entity must verify that every subrecipient is
audited as required by the Uniform Guidance when it is expected that the subrecipient's Federal awards
expended during the respective fiscal year equaled or exceeded the threshold set forth in 2 CFR 200.501.
Cause
Review of Uniform Guidance reports for post-award monitoring purposes is dependent upon a subaward
amendment being executed. If an annual amendment is not executed, there is a gap in the monitoring
process as the latest Uniform Guidance reports did not get reviewed. While the University expected all
subrecipients to have a subaward amendment processed within a year, the testing noted above identified
instances where no amendment was processed, and as such, a Uniform Guidance report was not
reviewed within that period of time. Additionally, in regard to the completeness of documentation within the risk assessments, while individuals executing the subaward agreements are required to review the risk assessment form in conjunction with the agreement, there is no formal secondary review required to be evidenced and as such, certain elements were overlooked.
Effect
The lack of an annual review of subrecipient Uniform Guidance reports may result in potential compliance
issues not being identified and management not addressing findings and issuing a management decision,
as required under the Uniform Guidance. In addition, the lack of review of the risk assessment form may
result in missing information not being identified.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University review their policies and procedures specific to reviewing Uniform
Guidance reports of subrecipients for post-award monitoring purposes to ensure all subrecipient reports
are reviewed annually. Additionally, we recommend a formal secondary sign-off be included on the risk
assessment form to ensure completeness and agreement with conclusions reached.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings
2023-002 – Equipment Management
Cluster: Research and Development Cluster (“R&D Cluster”)
Grantor: Various - All R&D Cluster awards with equipment
Award Name: Various - All R&D Cluster awards with equipment
Award Year: FY2023
Pass-through entities and ID Number: Various - All R&D Cluster awards with equipment
Assistance Listing Number: Various – All R&D Cluster awards with equipment
Condition
The University has a process in place whereby a third-party is engaged to scan all equipment (federal
and nonfederal) across their 3 campuses every two years. The third-party does not have a detailed listing
when performing their inventory and thus the University must reconcile what was located by the thirdparty to their detailed equipment listing and understand why certain items were not located. If not
located, follow-up is performed on an asset-by-asset basis by the University requesting the custodian of
the asset confirm the equipment is on-hand. While we University provided evidence of the third-party
inventory being performed, including a related manual reconciliation process, we were unable to obtain
an aggregated reconciliation between the University equipment records and the third-party inventory
results that included all follow-up information as the process is currently manual and disaggregated.
Additionally, when scanning through the detailed listing of federal assets, certain equipment was noted to have an inventory date outside of the past 2 years.
Criteria
2 CFR 200.313(d) requires that a physical inventory of equipment acquired in whole or in part under a
Federal award must be taken and the results reconciled with the property records at least once every two
years.
Cause
The University’s process for reviewing third-party equipment inventory results and conducting follow-up is manual, which can cause delays. Additionally, an aggregated reconciliation is not maintained, which can
result in an incomplete or inaccurate inventory listing.
Effect
The lack of a formal reconciliation may result in incomplete equipment inventory records and/or certain
assets not being physically inspected within the required 2-year period.
Questioned Costs
There are no questioned costs associated with this finding.
Recommendation
We recommend the University update their policies and procedures to require an aggregated
reconciliation be maintained between third-party equipment inventory results and University equipment
records. Additionally, the University should develop a more automated approach to resolving
discrepancies between the third-party equipment inventory results and the federally funded equipment
listing, rather than utilizing a manual process, which can cause delays.
Management’s Views and Corrective Action Plan
Management’s response is included in “Management’s Views and Corrective Action Plan” included at the
end of this report after the summary schedule of status of prior audit findings