Audit 69234

FY End
2022-03-31
Total Expended
$2.06M
Findings
2
Programs
3
Year: 2022 Accepted: 2022-10-24

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
64081 2022-001 Significant Deficiency - E
640523 2022-001 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
14.850 Public and Indian Housing $1.35M Yes 1
14.872 Public Housing Capital Fund $651,648 - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $58,866 - 0

Contacts

Name Title Type
JRG7P6JGHHG4 Babette Jamison-Varner Auditee
8152324171 Monica Hauser Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the schedule are reported on the full accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards includes the federal grant activity of the Housing Authority of the City of Freeport and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the financial statements.
Title: DISCLOSURE OF OTHER FORMS OF ASSISTANCE Accounting Policies: Expenditures reported on the schedule are reported on the full accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Housing Authority of the City of Freeport received no federal awards of non-monetary assistance that are required to be disclosed for the fiscal year ended March 31, 2022.The Housing Authority of the City of Freeport had no loans or loan guarantees required to be disclosed for the fiscal year ended March 31, 2022.

Finding Details

Item 2022-001 - Tenant Files Program: Public and Indian Housing Requirement: Proper tenant file maintenance is required by grant agreements and HUD regulations. Condition: Tenant files were not in compliance with HUD regulations. We examined 20 tenant files for Public and Indian Housing and found the following deficiencies: 2 files were using incorrect years to calculate rent 2 files were missing signed current 9886 forms 1 file was charging tenant more that stated on the rent roll for this fiscal year Questioned Costs: Not determinable. Cause: The Housing Authority is not maintaining proper tenant files. Effect: Rent calculations may not be correct and supporting documentation is missing. Prior Year Finding: N/A Information: Sampling was applicable to this finding and systematic problem. Recommendation: We recommend tenant files be maintained in accordance with HUD regulations. Management?s Response: HACF will continue to conduct its scheduled annual audit. Additionally, the organization will be consistent in its conduct of bi-annual file reviews. These reviews will sample of up to 20 files. Both annual and bi-annual audits will result in documentation of file errors and needed corrections. All audit files will be signed off by the operations manager and the staff. Property management staff will receive ongoing training on reviewing income, assets and rent calculations, tenant record keeping and recertification requirements.
Item 2022-001 - Tenant Files Program: Public and Indian Housing Requirement: Proper tenant file maintenance is required by grant agreements and HUD regulations. Condition: Tenant files were not in compliance with HUD regulations. We examined 20 tenant files for Public and Indian Housing and found the following deficiencies: 2 files were using incorrect years to calculate rent 2 files were missing signed current 9886 forms 1 file was charging tenant more that stated on the rent roll for this fiscal year Questioned Costs: Not determinable. Cause: The Housing Authority is not maintaining proper tenant files. Effect: Rent calculations may not be correct and supporting documentation is missing. Prior Year Finding: N/A Information: Sampling was applicable to this finding and systematic problem. Recommendation: We recommend tenant files be maintained in accordance with HUD regulations. Management?s Response: HACF will continue to conduct its scheduled annual audit. Additionally, the organization will be consistent in its conduct of bi-annual file reviews. These reviews will sample of up to 20 files. Both annual and bi-annual audits will result in documentation of file errors and needed corrections. All audit files will be signed off by the operations manager and the staff. Property management staff will receive ongoing training on reviewing income, assets and rent calculations, tenant record keeping and recertification requirements.