Audit 6504

FY End
2023-06-30
Total Expended
$793,642
Findings
2
Programs
2
Organization: City of Springfield (KY)
Year: 2023 Accepted: 2023-12-13

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
4192 2023-002 Significant Deficiency - AB
580634 2023-002 Significant Deficiency - AB

Programs

ALN Program Spent Major Findings
21.027 Coronavirus State and Local Fiscal Recovery Funds $780,177 Yes 1
20.205 Highway Planning and Construction $13,465 - 0

Contacts

Name Title Type
ZLRXHLVNE593 Jessica Hart Auditee
8593365440 Judy Jones Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of the City of Springfield, Kentucky and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented on this Schedule may differ from amounts presented or used in the preparation of the financial statements. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The City of Springfield, Kentucky has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of the City of Springfield, Kentucky and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented on this Schedule may differ from amounts presented or used in the preparation of the financial statements.
Title: Summary of Significant Accounting Policies Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of the City of Springfield, Kentucky and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented on this Schedule may differ from amounts presented or used in the preparation of the financial statements. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The City of Springfield, Kentucky has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Subrecipients Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of the City of Springfield, Kentucky and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented on this Schedule may differ from amounts presented or used in the preparation of the financial statements. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The City of Springfield, Kentucky has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. There were no awards passed through to subrecipients for the year ended June 30, 2023.
Title: Indirect Cost Rate Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of the City of Springfield, Kentucky and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented on this Schedule may differ from amounts presented or used in the preparation of the financial statements. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The City of Springfield, Kentucky has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The City of Springfield, Kentucky has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Other Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) includes the federal grant activity of the City of Springfield, Kentucky and is presented on the accrual basis of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented on this Schedule may differ from amounts presented or used in the preparation of the financial statements. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The City of Springfield, Kentucky has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. There were no federal awards expended for loan or loan guarantee programs or for other noncash awards.

Finding Details

Federal Program: Coronavirus State and Local Fiscal Recovery Funds AL#: 21.027 Federal Award Number: KY0283 Grant Period: 7/1/2022 – 6/30/2023 Federal Agency: U.S. Department of Treasury Questioned Costs: $5,667 Condition: The City does not have sufficient internal controls to ensure that payroll is processed correctly. Cause: During the course of testing, several issues were identified where employees were paid at an incorrect rate or for the incorrect amount of time. Effect: These issues resulted in questioned costs of $5,667. Criteria: Generally accepted accounting principles require that management design internal controls to provide reasonable assurance that expenditures, including payroll, are processed correctly. Recommendation: We recommend that the City implement additional controls to ensure that payroll is processed correctly. Payroll should be reviewed by a second individual prior to submission.
Federal Program: Coronavirus State and Local Fiscal Recovery Funds AL#: 21.027 Federal Award Number: KY0283 Grant Period: 7/1/2022 – 6/30/2023 Federal Agency: U.S. Department of Treasury Questioned Costs: $5,667 Condition: The City does not have sufficient internal controls to ensure that payroll is processed correctly. Cause: During the course of testing, several issues were identified where employees were paid at an incorrect rate or for the incorrect amount of time. Effect: These issues resulted in questioned costs of $5,667. Criteria: Generally accepted accounting principles require that management design internal controls to provide reasonable assurance that expenditures, including payroll, are processed correctly. Recommendation: We recommend that the City implement additional controls to ensure that payroll is processed correctly. Payroll should be reviewed by a second individual prior to submission.