Audit 586

FY End
2023-03-31
Total Expended
$8.47M
Findings
2
Programs
4
Year: 2023 Accepted: 2023-10-03

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
311 2023-001 Significant Deficiency - N
576753 2023-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.850 Public and Indian Housing $3.19M - 0
14.871 Section 8 Housing Choice Vouchers $2.81M Yes 1
14.872 Public Housing Capital Fund $2.41M - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $59,831 - 0

Contacts

Name Title Type
N8ACKEX3MA25 Jaclyn Vinson Auditee
2174443101 Monica Hauser Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement De Minimis Rate Used: N Rate Explanation: The Housing Authority of the City of Danville has elected not to use the 10 percent de mininus indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of the Housing Authority of the City of Danville and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the presentation of, the financial statements.
Title: Disclosure of Other Forms of Assistance Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement De Minimis Rate Used: N Rate Explanation: The Housing Authority of the City of Danville has elected not to use the 10 percent de mininus indirect cost rate allowed under the Uniform Guidance. The Housing Authority of the City of Danville received no federal awards of non-monetary assistance that are required to be disclosed for the fiscal year ended March 31, 2023.

Finding Details

Item 2023-001 - HQS Inspections Program: Section 8 Choice Vouchers Requirement: Housing Quality Standards Inspections and enforcement must be done in accordance with HUD requirements. Condition: HQS Inspections were not completed timely and HUD HQS enforcement standards were not followed for tenants that failed HQS re-inspections. Questioned Cost: Not applicable. Context: HQS tenant enforcement and/or landlord abatement is required for tenants with failed HQS re-inspections. Effect: HQS inspections tenant enforcement and abatement are not being done in accordance with HUD requirements. Cause: Sampling was statistically valid and a systemic problem. Prior Year Finding: This is a new finding in 2023. Recommendation: It is recommended that the Housing Authority integrates the appropriate controls to ensure that HQS inspections and re-inspections are completed in accordance with HUD requirements and take prompt action on tenant enforcement and/or landlord abatement for failed re-inspections. Management’s Response: During our annual audit, it was found that our HQS Inspector had been too lenient with our landlords in terms of making repairs to units. To that end, we have established a tracking mechanism for all Failed Inspections, with a timeframe related to when the units will go on abatement. This tracking mechanism is in line with resources we utilize to track our SEMAP indicators, is updated weekly by our HQS Inspector, and monitored by our HCV Specialist and Housing Operations Director for compliance.
Item 2023-001 - HQS Inspections Program: Section 8 Choice Vouchers Requirement: Housing Quality Standards Inspections and enforcement must be done in accordance with HUD requirements. Condition: HQS Inspections were not completed timely and HUD HQS enforcement standards were not followed for tenants that failed HQS re-inspections. Questioned Cost: Not applicable. Context: HQS tenant enforcement and/or landlord abatement is required for tenants with failed HQS re-inspections. Effect: HQS inspections tenant enforcement and abatement are not being done in accordance with HUD requirements. Cause: Sampling was statistically valid and a systemic problem. Prior Year Finding: This is a new finding in 2023. Recommendation: It is recommended that the Housing Authority integrates the appropriate controls to ensure that HQS inspections and re-inspections are completed in accordance with HUD requirements and take prompt action on tenant enforcement and/or landlord abatement for failed re-inspections. Management’s Response: During our annual audit, it was found that our HQS Inspector had been too lenient with our landlords in terms of making repairs to units. To that end, we have established a tracking mechanism for all Failed Inspections, with a timeframe related to when the units will go on abatement. This tracking mechanism is in line with resources we utilize to track our SEMAP indicators, is updated weekly by our HQS Inspector, and monitored by our HCV Specialist and Housing Operations Director for compliance.