Finding 2022-002 CFDA # 84.048 and 93.434 Finding #2 Grant Funding Separation Criteria: Grant funds should be accounted for separately and expenses charged to grants need to be separate from other grants in order to properly identify to a grant. Condition: The two grants noted above were comingled with other funds into one fund on the District's records making it difficult to determine what expenses were charged to a grant. Cause: These grants are small and rather than setting up separate funds it is easier to have one fund and one expense account for each grant. Effect: There is no separation of what the expenses were for when only one line item is used. Also when combined with other grants there is the possibility of charges made to wrong line item. Based on tests performed it appears all expenses were proper for the grant to which they were charged Recommend: Separate funds and the proper line items should be established for each federal grant. District's Comments: The District will implement this recommendation next year.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-002 CFDA # 84.048 and 93.434 Finding #2 Grant Funding Separation Criteria: Grant funds should be accounted for separately and expenses charged to grants need to be separate from other grants in order to properly identify to a grant. Condition: The two grants noted above were comingled with other funds into one fund on the District's records making it difficult to determine what expenses were charged to a grant. Cause: These grants are small and rather than setting up separate funds it is easier to have one fund and one expense account for each grant. Effect: There is no separation of what the expenses were for when only one line item is used. Also when combined with other grants there is the possibility of charges made to wrong line item. Based on tests performed it appears all expenses were proper for the grant to which they were charged Recommend: Separate funds and the proper line items should be established for each federal grant. District's Comments: The District will implement this recommendation next year.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-002 CFDA # 84.048 and 93.434 Finding #2 Grant Funding Separation Criteria: Grant funds should be accounted for separately and expenses charged to grants need to be separate from other grants in order to properly identify to a grant. Condition: The two grants noted above were comingled with other funds into one fund on the District's records making it difficult to determine what expenses were charged to a grant. Cause: These grants are small and rather than setting up separate funds it is easier to have one fund and one expense account for each grant. Effect: There is no separation of what the expenses were for when only one line item is used. Also when combined with other grants there is the possibility of charges made to wrong line item. Based on tests performed it appears all expenses were proper for the grant to which they were charged Recommend: Separate funds and the proper line items should be established for each federal grant. District's Comments: The District will implement this recommendation next year.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.
Finding 2022-002 CFDA # 84.048 and 93.434 Finding #2 Grant Funding Separation Criteria: Grant funds should be accounted for separately and expenses charged to grants need to be separate from other grants in order to properly identify to a grant. Condition: The two grants noted above were comingled with other funds into one fund on the District's records making it difficult to determine what expenses were charged to a grant. Cause: These grants are small and rather than setting up separate funds it is easier to have one fund and one expense account for each grant. Effect: There is no separation of what the expenses were for when only one line item is used. Also when combined with other grants there is the possibility of charges made to wrong line item. Based on tests performed it appears all expenses were proper for the grant to which they were charged Recommend: Separate funds and the proper line items should be established for each federal grant. District's Comments: The District will implement this recommendation next year.
Finding 2022-001 CFDA # 84.425 and 93.323 Finding #1 Credit Card Charges Criteria: Credit card charges should be reconciled to statement on a monthly basis and charges to grants for qualified expenses should be reconciled to those credit card statements. Condition: Charges to credit card statements were reconciled weeks and some- time months after the statements had been received. Cause: Person responsible for the reconciliations failed to commit the time and resources to effectively and efficient reconcile the statements to the actual charges made by employees. Effect: It does not appear any charges made to the grants were unqualified but the potential exits for such an occurrence and could result in overcharging a grant. Recommend: Credit card charges need to be reconciled on a timely basis to ensure proper allocation and approval. District's Comments: The District has changed the person responsible for the reconciliations during the year end and by year end reconciliations were done timely.