FAC Explorer

Audit 5404

FY End
2022-12-31
Total Expended
$5.76M
Findings
40
Programs
5
Organization: Bossier Office of Community Services, Inc. (LA)
Year: 2022 Accepted: 2023-12-05
Auditor: Kolder Slaven and Company LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
3440 2022-001 Material Weakness Yes ABFLMN
3441 2022-002 - - L
3442 2022-003 - - L
3443 2022-004 - - L
3444 2022-001 Material Weakness Yes ABFLMN
3445 2022-002 - - L
3446 2022-003 - - L
3447 2022-004 - - L
3448 2022-001 Material Weakness Yes ABFLMN
3449 2022-002 - - L
3450 2022-003 - - L
3451 2022-004 - - L
3452 2022-001 Material Weakness Yes ABFLMN
3453 2022-002 - - L
3454 2022-003 - - L
3455 2022-004 - - L
3456 2022-001 Material Weakness Yes ABFLMN
3457 2022-002 - - L
3458 2022-003 - - L
3459 2022-004 - - L
579882 2022-001 Material Weakness Yes ABFLMN
579883 2022-002 - - L
579884 2022-003 - - L
579885 2022-004 - - L
579886 2022-001 Material Weakness Yes ABFLMN
579887 2022-002 - - L
579888 2022-003 - - L
579889 2022-004 - - L
579890 2022-001 Material Weakness Yes ABFLMN
579891 2022-002 - - L
579892 2022-003 - - L
579893 2022-004 - - L
579894 2022-001 Material Weakness Yes ABFLMN
579895 2022-002 - - L
579896 2022-003 - - L
579897 2022-004 - - L
579898 2022-001 Material Weakness Yes ABFLMN
579899 2022-002 - - L
579900 2022-003 - - L
579901 2022-004 - - L

Programs

ALN Program Spent Major Findings
93.568 Low-Income Home Energy Assistance $1.36M Yes 0
93.569 Community Services Block Grant $318,327 - 0
10.558 Child and Adult Care Food Program $286,644 - 0
93.600 Head Start $267,197 Yes 4
14.218 Community Development Block Grants/entitlement Grants $10,864 - 0

Contacts

Name Title Type
GLM3A4RNGJP7 Debra Hamilton Auditee
3187471045 Nicholas D. Fowlkes Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Bossier Office of Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: Entity did not use the 10% de minimis cost rate. The accompanying schedule of expenditures of federal awards includes the federal grant activity of Bossier Office of Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Bossier Office of Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: Entity did not use the 10% de minimis cost rate. Expenditures reported in the accompanying schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. There were no amounts passed through to subrecipients.
Title: INDIRECT COST RATE Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Bossier Office of Community Services, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: N Rate Explanation: Entity did not use the 10% de minimis cost rate. The Organization has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.

Finding Details

Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-001
Financial Management Fiscal year finding initially occurred: 2021 CONDITION: While performing our audit procedures for FY 22, there were numerous instances of revenue and expense transactions being miscoded between federal grant program funds and transactions being duplicated between funds. In addition, reconciliations of grant revenues to grant expenditures were not being performed which could lead to over drawing federal funds. CRITERIA: 2 CFR 1.200.302(b) Financial Management requires that the financial management system of a non-Federal entity must provide records that identify adequately the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. CAUSE: Reconciliation and review of detailed general ledger account balances were not performed in a timely manner during FY 22EFFECT: Inaccurate and incomplete financial statement reports may be submitted to users of the financial information. RECOMMENDATION: All detailed general ledger account balances should be reviewed and reconciled on a monthly basis to ensure complete and accurate financial information is provided to all users of the financial information.
Finding 2022-002
Program Governance Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. failed to provide monthly financial statements to its Board of Directors for the March 17, 2022 and May 19, 2022 bimonthly meetings. CRITERIA: Section 642(d)(2)(A) of the Head Start Act requires agencies to provide monthly financial statements to its Board of Directors CAUSE: The processing and preparation of monthly financial statements was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: The Board of Directors of Bossier Office of Community Services, Inc. may not have the complete and accurate financial information needed to make informed operational decisions. RECOMMENDATION: Management should consider alternatives for preparing and reviewing monthly financial reports in the event financial management staff are unavailable in the future to perform these duties in a timely manner.
Finding 2022-003
Federal Financial Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not provide accurate and timely submissions of its Federal Financial Report (SF-425) during FY 22. CRITERIA: 45 CFR section 75.303(b) – Internal Controls, requires non-Federal agencies to comply with Federal statutes, regulations, and the terms and conditions of all Federal awards. CAUSE: The processing and preparation of Federal Financial Reports (SF-425) was delayed as a result of significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program activity financial reports, the Federal grantor agency may be prevented from making timely, informed decisions about grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Federal Financial Reports are prepared, reviewed, and submitted in a timely manner.
Finding 2022-004
Real Property Reporting Fiscal year finding initially occurred: 2022 CONDITION: Bossier Office of Community Services, Inc. did not file a Real Property Status Report (SF-429) for the grant year ending on January 31, 2022. CRITERIA: 45 CFR section 75.343 – Reporting on real property, requires non- Federal agencies to submit reports at least annually on the status of real property in which the Federal Government retains an interest, unless the Federal interest in real property extends fifteen years or longer. CAUSE: Preparation and filing of the Real Property Status Reports (SF-429) did not occur due to significant financial management staff turnover during the first quarter of FY 22. EFFECT: By not receiving complete and accurate grant program reports, the Federal grantor agency may be prevented from making timely, informed decisions about the grant program operations. RECOMMENDATION: Management should develop and implement procedures to ensure that complete and accurate Real Property Status Reports are prepared, reviewed, and submitted in a timely manner.