FAC Explorer

Audit 53865

FY End
2022-06-30
Total Expended
$31.61M
Findings
2
Programs
8
Organization: University of Jamestown (ND)
Year: 2022 Accepted: 2022-10-19
Auditor: Eide Bailly LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
58407 2022-001 Significant Deficiency - I
634849 2022-001 Significant Deficiency - I

Programs

ALN Program Spent Major Findings
10.766 Community Facilities Loans and Grants $17.62M - 0
84.268 Federal Direct Student Loans $7.13M Yes 0
84.063 Federal Pell Grant Program $1.36M Yes 0
84.038 Perkins Loan Program $790,650 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $311,274 Yes 0
21.019 Coronavirus Relief Fund $247,766 - 0
84.033 Federal Work-Study Program $132,607 Yes 0
84.425 Education Stabilization Fund $12,898 Yes 0

Contacts

Name Title Type
HU5ML62NVDK5 Tonya Sletto Auditee
7012523467 Tara Engquist Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Note B Significant Accounting Policies Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: Note C Indirect Cost Rate The University of Jamestown does not draw for indirect administrative expenses and has not elected to use the 10% de minimis cost rate. Note A Basis of Presentation The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of the University of Jamestown (the organization) under programs of the federal government for the year ended June 30, 2022. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University of Jamestown, it is not intended to, and does not, present the financial position, changes in net assets, or cash flows of the University of Jamestown.
Title: FEDERAL STUDENT LOAN PROGRAM Accounting Policies: Note B Significant Accounting Policies Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: Note C Indirect Cost Rate The University of Jamestown does not draw for indirect administrative expenses and has not elected to use the 10% de minimis cost rate. Note D Federal Student Loan Program The federal student loan program, the Perkins Loan Program (CFDA Number 84.038), is administered by the University of Jamestown and the balance and transactions related to this program are included in the University of Jamestowns basic financial statements. At June 30, 2022, the loans receivable balance for the program totaled $345,000. There were no program disbursements under the program for the year ended June 30, 2022.
Title: LOAN PROGRAMS - COMMUNITY FACILITIES LOANS AND GRANTS CLUSTER Accounting Policies: Note B Significant Accounting Policies Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: Note C Indirect Cost Rate The University of Jamestown does not draw for indirect administrative expenses and has not elected to use the 10% de minimis cost rate. Note E Loan Programs Community Facilities Loans and Grants Cluster Expenditures reported in this schedule consist of the beginning of the year outstanding loan balance plus advances made on the loan during the year. The outstanding balance at June 30, 2022, was $17,374,205.

Finding Details

Finding 2022-001
2022-001 Department of Education CFDA # 84.425F ? Education Stabilization Fund - Institutional Award Number P425F202362 2021-2022 Award Year Procurement, Suspension and Debarment Significant Deficiency in Internal Controls over Compliance Criteria: Uniform Guidance and 2 CFR sections 200.318 through 200.326 set forth the procurement standards non-federal entities other than states must follow when operating federal programs and the procurement procedures required depending on the amount of the transaction. Condition: In our testing of procurement, suspension, and debarment it was identified that there was no observable control documentation to directly indicate that a cost or price analysis was performed. Cause: Based on limited federal funding previously received that would require a written policy and lack of awareness or understanding of all of the specific requirements under the Uniform Guidance specific to written policy requirements over procurement, suspension and debarment. Effect: A lack of established controls increases the overall risk that employees are not aware of the specific requirements with contracting and awarding contracts to lower-tier entities. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 3 vendors out of 5 vendors that meet thresholds required for procurement and suspension debarment testing. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that the University implement a procurement policy as required under Uniform Guidance with the required components that can be used if future federal assistance is received. Views of Responsible Officials: Management agrees with the finding.
Finding 2022-001
2022-001 Department of Education CFDA # 84.425F ? Education Stabilization Fund - Institutional Award Number P425F202362 2021-2022 Award Year Procurement, Suspension and Debarment Significant Deficiency in Internal Controls over Compliance Criteria: Uniform Guidance and 2 CFR sections 200.318 through 200.326 set forth the procurement standards non-federal entities other than states must follow when operating federal programs and the procurement procedures required depending on the amount of the transaction. Condition: In our testing of procurement, suspension, and debarment it was identified that there was no observable control documentation to directly indicate that a cost or price analysis was performed. Cause: Based on limited federal funding previously received that would require a written policy and lack of awareness or understanding of all of the specific requirements under the Uniform Guidance specific to written policy requirements over procurement, suspension and debarment. Effect: A lack of established controls increases the overall risk that employees are not aware of the specific requirements with contracting and awarding contracts to lower-tier entities. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 3 vendors out of 5 vendors that meet thresholds required for procurement and suspension debarment testing. Repeat Finding from Prior Year(s): No. Recommendation: We recommend that the University implement a procurement policy as required under Uniform Guidance with the required components that can be used if future federal assistance is received. Views of Responsible Officials: Management agrees with the finding.