Audit 52933

FY End
2022-12-31
Total Expended
$274.79M
Findings
4
Programs
62
Organization: Cuyahoga County (OH)
Year: 2022 Accepted: 2023-09-05

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
50657 2022-001 Significant Deficiency - L
50658 2022-001 Significant Deficiency - L
627099 2022-001 Significant Deficiency - L
627100 2022-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
21.027 Coronavirus State and Local Fiscal Recovery Funds $32.75M Yes 0
21.023 Emergency Rental Assistance Program $28.88M Yes 1
93.558 Temporary Assistance for Needy Families $13.21M - 0
17.258 Wia Adult Program $5.64M - 0
17.259 Wia Youth Activities $5.06M - 0
93.563 Child Support Enforcement $3.95M - 0
93.575 Child Care and Development Block Grant $3.21M - 0
17.278 Wia Dislocated Worker Formula Grants $2.10M - 0
14.267 Continuum of Care Program $1.95M - 0
93.959 Block Grants for Prevention and Treatment of Substance Abuse $1.75M Yes 0
14.239 Home Investment Partnerships Program $1.41M - 0
16.833 National Sexual Assault Kit Initiative $1.34M - 0
16.812 Second Chance Act Reentry Initiative $1.14M - 0
14.231 Emergency Solutions Grant Program $678,606 - 0
14.218 Community Development Block Grants/entitlement Grants $657,697 Yes 0
20.205 Highway Planning and Construction $642,893 - 0
93.658 Foster Care_title IV-E $640,940 Yes 0
16.543 Missing Children's Assistance $568,275 - 0
93.645 Stephanie Tubbs Jones Child Welfare Services Program $505,418 - 0
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $426,612 - 0
93.667 Social Services Block Grant $395,360 - 0
17.225 Unemployment Insurance $384,201 - 0
17.277 Workforce Investment Act (wia) National Emergency Grants $364,943 - 0
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $358,077 - 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $353,540 - 0
16.741 Dna Backlog Reduction Program $340,816 - 0
16.754 Harold Rogers Prescription Drug Monitoring Program $320,867 - 0
10.555 National School Lunch Program $279,669 - 0
16.320 Services for Trafficking Victims $238,158 - 0
16.828 Innovative Responses to Behavior in the Community: Swift, Certain, and Fair Supervision Program $211,588 - 0
16.922 Equitable Sharing Program $205,619 - 0
93.665 Emergency Grants to Address Mental and Substance Use Disorders During Covid-19 $195,798 - 0
16.838 Comprehensive Opioid Abuse Site-Based Program $189,851 - 0
16.585 Drug Court Discretionary Grant Program $189,611 - 0
93.150 Projects for Assistance in Transition From Homelessness (path) $172,191 - 0
16.825 Smart Prosecution Initiative $165,327 - 0
17.207 Employment Service/wagner-Peyser Funded Activities $140,660 - 0
93.116 Project Grants and Cooperative Agreements for Tuberculosis Control Programs $136,749 - 0
10.553 School Breakfast Program $132,926 - 0
16.548 Title V_delinquency Prevention Program $123,723 - 0
16.590 Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program $121,968 - 0
93.556 Promoting Safe and Stable Families $89,546 - 0
97.042 Emergency Management Performance Grants $89,467 - 0
16.742 Paul Coverdell Forensic Sciences Improvement Grant Program $80,360 - 0
14.900 Lead-Based Paint Hazard Control in Privately-Owned Housing $69,236 - 0
21.016 Equitable Sharing $49,782 - 0
93.788 Opioid Str $45,402 - 0
16.575 Crime Victim Assistance $32,148 - 0
16.540 Juvenile Justice and Delinquency Prevention_allocation to States $22,872 - 0
17.245 Trade Adjustment Assistance $22,116 - 0
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $19,597 - 0
16.588 Violence Against Women Formula Grants $17,012 - 0
93.659 Adoption Assistance $10,305 Yes 0
90.404 2018 Hava Election Security Grants $10,000 - 0
93.958 Block Grants for Community Mental Health Services $9,000 - 0
93.767 Children's Health Insurance Program $7,558 - 0
20.600 State and Community Highway Safety $6,801 - 0
97.067 Homeland Security Grant Program $5,313 - 0
93.778 Medical Assistance Program $1,718 - 0
20.703 Interagency Hazardous Materials Public Sector Training and Planning Grants $1,469 - 0
16.750 Support for Adam Walsh Act Implementation Grant Program $394 - 0
16.738 Edward Byrne Memorial Justice Assistance Grant Program $17 - 0

Contacts

Name Title Type
ZJBCKLF1LUN5 Michael Chambers Auditee
2164437010 Brian Mosier Auditor
No contacts on file

Notes to SEFA

Title: FOOD DONATION PROGRAM Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The County reports commodities consumed on the Schedule at the entitlement value. The County allocated donated food commodities to the respective program that benefitted from the use of those donated food commodities.
Title: MATCHING REQUIREMENTS Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Certain Federal programs require the County to contribute non-Federal funds (matching funds) to support the Federally-funded programs. The County has met its matching requirements. The Schedule does not include the expenditure of non-Federal matching funds.
Title: DISCRETELY PRESENTED COMPONENT UNITS Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule does not include Federal assistance, if any, provided to the Countys discretely presented component units.
Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of Cuyahoga County, Ohio (the County) under programs of the federal government for the year ended December 31, 2022. The information on this Schedule is prepared in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the County, it is not intended to and does not present the financial position, changes in net position, or cash flows of the County.
Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The County passes certain federal awards through to other governments or not-for-profit agencies (subrecipients). As Note B describes the County reports expenditures of Federal awards to subrecipients when paid in cash. As a pass-through entity, the County has certain compliance responsibilities, such as monitoring its subrecipients to help assure they use these subawards as authorized by laws, regulations, and the provisions of contracts or grant agreements, and that subrecipients achieve the awards performance goals.
Title: CHILD NUTRITION CLUSTER Accounting Policies: Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The County commingles cash receipts from the U.S. Department of Agriculture with similar State grants. When reporting expenditures on this Schedule, the County assumes it expends Federal monies first.

Finding Details

2022-001 ? Reporting ? Significant Deficiency and Noncompliance ALN 21.023 ? COVID-19 Emergency Rental Assistance U.S. Department of Treasury Criteria: The U.S. Department of Treasury established reporting requirements for local governments. These requirements established methods for reporting Emergency Rental Assistance (ERA) expenditures to the U.S. Department of Treasury. Condition: The County incorrectly underreported the number of households that received ERA assistance and amounts paid on the monthly expenditure reports and overreported subrecipient expenditures on the quarterly project reports. Context: During our review of the monthly and quarterly compliance reports, we noted the following errors: ? The monthly compliance report for February 2022 reported 106 households served versus the 119 that were actually served. ? The monthly compliance report for February 2022 reported $447,839 expended to subrecipients versus $2,955,802 that was actually expended to subrecipients. ? The ERA 1 quarterly compliance report for Q3 2022 reported $2,680,575 expended versus $5,042,575 that was actually expended. ? The ERA 2 quarterly compliance report for Q3 2022 reported $20,012,525 expended versus $8,473,805 that was actually expended. Effect: The County was not in compliance with reporting requirements in 2022. Cause: Lack of sufficient internal controls over the reporting requirements of the ERA program. Recommendation: We recommend the County enhance its internal controls over the reporting requirements of the ERA program by reviewing the U.S. Department of Treasury?s federal guidance for reporting.
2022-001 ? Reporting ? Significant Deficiency and Noncompliance ALN 21.023 ? COVID-19 Emergency Rental Assistance U.S. Department of Treasury Criteria: The U.S. Department of Treasury established reporting requirements for local governments. These requirements established methods for reporting Emergency Rental Assistance (ERA) expenditures to the U.S. Department of Treasury. Condition: The County incorrectly underreported the number of households that received ERA assistance and amounts paid on the monthly expenditure reports and overreported subrecipient expenditures on the quarterly project reports. Context: During our review of the monthly and quarterly compliance reports, we noted the following errors: ? The monthly compliance report for February 2022 reported 106 households served versus the 119 that were actually served. ? The monthly compliance report for February 2022 reported $447,839 expended to subrecipients versus $2,955,802 that was actually expended to subrecipients. ? The ERA 1 quarterly compliance report for Q3 2022 reported $2,680,575 expended versus $5,042,575 that was actually expended. ? The ERA 2 quarterly compliance report for Q3 2022 reported $20,012,525 expended versus $8,473,805 that was actually expended. Effect: The County was not in compliance with reporting requirements in 2022. Cause: Lack of sufficient internal controls over the reporting requirements of the ERA program. Recommendation: We recommend the County enhance its internal controls over the reporting requirements of the ERA program by reviewing the U.S. Department of Treasury?s federal guidance for reporting.
2022-001 ? Reporting ? Significant Deficiency and Noncompliance ALN 21.023 ? COVID-19 Emergency Rental Assistance U.S. Department of Treasury Criteria: The U.S. Department of Treasury established reporting requirements for local governments. These requirements established methods for reporting Emergency Rental Assistance (ERA) expenditures to the U.S. Department of Treasury. Condition: The County incorrectly underreported the number of households that received ERA assistance and amounts paid on the monthly expenditure reports and overreported subrecipient expenditures on the quarterly project reports. Context: During our review of the monthly and quarterly compliance reports, we noted the following errors: ? The monthly compliance report for February 2022 reported 106 households served versus the 119 that were actually served. ? The monthly compliance report for February 2022 reported $447,839 expended to subrecipients versus $2,955,802 that was actually expended to subrecipients. ? The ERA 1 quarterly compliance report for Q3 2022 reported $2,680,575 expended versus $5,042,575 that was actually expended. ? The ERA 2 quarterly compliance report for Q3 2022 reported $20,012,525 expended versus $8,473,805 that was actually expended. Effect: The County was not in compliance with reporting requirements in 2022. Cause: Lack of sufficient internal controls over the reporting requirements of the ERA program. Recommendation: We recommend the County enhance its internal controls over the reporting requirements of the ERA program by reviewing the U.S. Department of Treasury?s federal guidance for reporting.
2022-001 ? Reporting ? Significant Deficiency and Noncompliance ALN 21.023 ? COVID-19 Emergency Rental Assistance U.S. Department of Treasury Criteria: The U.S. Department of Treasury established reporting requirements for local governments. These requirements established methods for reporting Emergency Rental Assistance (ERA) expenditures to the U.S. Department of Treasury. Condition: The County incorrectly underreported the number of households that received ERA assistance and amounts paid on the monthly expenditure reports and overreported subrecipient expenditures on the quarterly project reports. Context: During our review of the monthly and quarterly compliance reports, we noted the following errors: ? The monthly compliance report for February 2022 reported 106 households served versus the 119 that were actually served. ? The monthly compliance report for February 2022 reported $447,839 expended to subrecipients versus $2,955,802 that was actually expended to subrecipients. ? The ERA 1 quarterly compliance report for Q3 2022 reported $2,680,575 expended versus $5,042,575 that was actually expended. ? The ERA 2 quarterly compliance report for Q3 2022 reported $20,012,525 expended versus $8,473,805 that was actually expended. Effect: The County was not in compliance with reporting requirements in 2022. Cause: Lack of sufficient internal controls over the reporting requirements of the ERA program. Recommendation: We recommend the County enhance its internal controls over the reporting requirements of the ERA program by reviewing the U.S. Department of Treasury?s federal guidance for reporting.