Audit 52868

FY End
2022-06-30
Total Expended
$2.51M
Findings
2
Programs
2
Year: 2022 Accepted: 2023-02-22

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
47737 2022-001 Significant Deficiency Yes I
624179 2022-001 Significant Deficiency Yes I

Programs

ALN Program Spent Major Findings
84.027 Special Education_grants to States $277,643 Yes 0
84.173 Special Education_preschool Grants $59,124 Yes 0

Contacts

Name Title Type
TEB8MXD7BK31 Shelly Harris Auditee
6203565577 Mathew Medill Auditor
No contacts on file

Notes to SEFA

Title: Summary of Significant Accounting Policies Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of High Plains Educational Cooperative, District Number 611, Ulysses, Kanas (the District) under programs of the federal government for the year ended June 30, 2022. The information in this schedule if presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a select portion of the operations of District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the District. The Schedule is presented using regulatory basis of accounting prescribed by the Kanas Municipal Audit and Accounting Guide (as described in Note 1 to the financial statement), which is the same basis of accounting as the financial statement accompanying this schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. 1)Expenditures reported in the Schedule of Expenditures of Federal Awards (SEFA) are reported using the accounting practices prescribed by the State of Kansas to demonstrate compliance with the cash and budget laws of the State of Kansas, the same as the financial statement accompanying this schedule.
Title: Funds Expended Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of High Plains Educational Cooperative, District Number 611, Ulysses, Kanas (the District) under programs of the federal government for the year ended June 30, 2022. The information in this schedule if presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a select portion of the operations of District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the District. The Schedule is presented using regulatory basis of accounting prescribed by the Kanas Municipal Audit and Accounting Guide (as described in Note 1 to the financial statement), which is the same basis of accounting as the financial statement accompanying this schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Funds where federal expenditures were receipted and expended:Fund:Amount:Targeted Improvement Plan$ 76,130Coordinated Early Intervening Services (CEIS) 201,923American Rescue Plan Act277,643Title VI B 1,958,979Total $ 2,514,675

Finding Details

U.S. Department of Education Passed Through Kansas State Department of Education Program Name: Special Education Cluster (IDEA) Federal Assistance Listing Numbers: 84.027; 84.173 Finding 2022-001 SIGNIFICANT DEFICENCY Internal Controls Criteria: Pursuant to the Code of Federal Regulations (CFR), Title 2 Grants and Agreements, Subpart D Post Federal Award Requirements, Section 200.318 ?the non-federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property and services required under a Federal award or subaward.? Condition: The internal controls related to procurement and suspension and debarment are non-existent. Cause: The District does not have a written policy for procurement and suspension and debarment. Effect: Staff was unaware of the federal guidelines related to procurement and suspension and debarment. Expenses that happened over the micro-purchase threshold did not undergo the additional procedures before purchase. Recommendations: The Board of Directors, the Director and key positions of management should adequately document internal control procedures relating to procurement and suspension and debarment and adopt board policies related to such. The Board should then periodically check for changes in federal guidelines and update the board policy and needed. Views of Responsible Officials and Planned Corrective Actions: The Cooperative agrees with the finding. See separate document for planned corrective actions.
U.S. Department of Education Passed Through Kansas State Department of Education Program Name: Special Education Cluster (IDEA) Federal Assistance Listing Numbers: 84.027; 84.173 Finding 2022-001 SIGNIFICANT DEFICENCY Internal Controls Criteria: Pursuant to the Code of Federal Regulations (CFR), Title 2 Grants and Agreements, Subpart D Post Federal Award Requirements, Section 200.318 ?the non-federal entity must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations and the standards of this section, for the acquisition of property and services required under a Federal award or subaward.? Condition: The internal controls related to procurement and suspension and debarment are non-existent. Cause: The District does not have a written policy for procurement and suspension and debarment. Effect: Staff was unaware of the federal guidelines related to procurement and suspension and debarment. Expenses that happened over the micro-purchase threshold did not undergo the additional procedures before purchase. Recommendations: The Board of Directors, the Director and key positions of management should adequately document internal control procedures relating to procurement and suspension and debarment and adopt board policies related to such. The Board should then periodically check for changes in federal guidelines and update the board policy and needed. Views of Responsible Officials and Planned Corrective Actions: The Cooperative agrees with the finding. See separate document for planned corrective actions.