Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition/Context: The Department did not meet reporting requirements for Federal Funding Accountability and Transparency Act (FFATA) during the year ended June 30, 2022. No FFATA reporting was submitted during the year ended June 30, 2022. Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252, the Department is required to submit reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System for any subawards of $30,000 or more. Cause: The Department has not implemented the proper controls to ensure all required FFATA reports were submitted to the federal agency. Effect: Reporting requirements were not met for FFATA. Department of Health and Human Services did not receive timely reporting and did not receive all the information as requested from the Department. Repeat Finding: This is a repeat finding. Questioned Costs: None. Recommendation: We recommend that the Department ensure that adequate controls are in place to ensure that report due dates are met, and that reports are reviewed prior to submission to ensure that all required data is included. We further recommend that the reporting data be reviewed internally by someone other than the person preparing the reports. Current Status/Plan of Action: The Income Support Division (ISD) will ensure that the appropriate data is gathered and reported on all TANF funded contracts that meet the threshold as required by the Federal Funding Accountability and Transparency Act (FFATA). ISD will identify the individuals who are responsible for gathering the data and will develop a process to ensure complete and timely submission of this requirement. ISD will also ensure that there are adequate controls in place to review all required data and that the data is reviewed prior to submission and by someone other than the person preparing the report. ASD staff from the Compliance and Administration, Contracts and Procurement and Grants Management Bureau are to work with all Division staff to gather the appropriate data to report and submit the Federal Funding Accountability and Transparency Act (FFATA). ASD needed to fill the Grants Management and the Compliance and Administration Bureau Chiefs to begin working on this process to complete the FFATA report by 6/30/22, as indicated in the prior year planned corrective action, however filling these positions took longer than expected and were not filled till the last quarter of fiscal year 2022. The data will be gathered so HSD can complete and submit the FFATA report by the end of fiscal year 2023 (6/30/2023). Responsible Person: Work and Family Support Bureau Chief, Contracts and Procurement Bureau Chief, Grants Bureau Chief, and Compliance and Administration Bureau Chief.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.
Condition: Required screening and license verification for 10 of 25 providers tested was not properly supported by the Department's records. Criteria: 42 CFR 455.410 states that the State Medicaid agency must require all enrolled providers to be screened. Per 42 CFR 455.412, the agency must verify the provider?s license has not expired and is valid. Context: A sample of 25 out of approximately 25,000 providers who received payment during the year were tested to determine whether required screening was performed before the provider was enrolled. For one provider out of 25 providers tested for compliance, the Department was not able to provide evidence that the provider was properly screened before being enrolled. For one out of 25 providers tested, the Department was not able to provide evidence that the provider?s license was verified. For 8 of 25 providers tested, the Department was not able to provide documentation that the required screening was performed. Cause: Although the Department has policies and procedures in place to ensure the proper forms and documentation is maintained, the Department depends on third-party vendors to perform various provider screenings. The screenings performed by the third-party vendor were not kept by the Department. Effect: There is no documentation to show that a provider screening and license verification was conducted to show compliance with Medicaid requirements. Questioned Cost: Unknown Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the Department review and update controls to ensure proper screening and license verification is performed for all providers and that documentation of the screening and verification is retained in all cases. Current Status/Plan of Action: MAD continues to work with its third-party vendor to determine whether the providers? documentation was maintained in the legacy system prior to the transfer of records into the current MMIS system. A corrective action will be developed once the root cause analysis is completed. The Program intends to complete corrective actions by the end of fiscal year 2023. Responsible Person: MAD Compliance Officer, Julie Lovato and PPSB Bureau Chief, Tashi Gyalkhar.