Audit 51311

Criteria: The System?s internal controls related to the FEMA Public Assistance Grant Program state that authorization form are required to be obtained by the appropriate level of management for all capital purchases. Condition: The compliance requirements state that FEMA evaluates the eligibility of all costs claimed by the applicant. Not all costs incurred as a result of the incident are eligible. Costs must be authorized and not prohibited under federal, state, territorial, tribal, or local government laws or regulations as well as consistent with applicant?s internal policies, regulations, and procedures that apply uniformly to both federal awards and other activities of the applicant. Questioned Costs: $-0- Context: It was noted that as a part of The Carmelite System, Inc. and Affiliates? internal controls related to FEMA funding, as well as other capital projects, that one duplicate check was charged against the FEMA grant. Per discussions with client, the duplicate check was due to error of oversight. Effect: There is potential that expenses could be inappropriately charged against the grant. Recommendation: We recommend that for all expenses recorded against the grant, a formal review is performed from the appropriate level of management. Views of Responsible Officials and Planned Corrective Actions: Management agrees that they submitted the same invoice twice. The amount of the invoice was $700. They also believe that there were many expenses incurred of which they could have submitted and therefore have not used the grant monies inappropriately. We agree that a more in-depth review could be done for future submissions.

Criteria: The System?s internal controls related to the FEMA Public Assistance Grant Program state that authorization form are required to be obtained by the appropriate level of management for all capital purchases. Condition: The compliance requirements state that FEMA evaluates the eligibility of all costs claimed by the applicant. Not all costs incurred as a result of the incident are eligible. Costs must be authorized and not prohibited under federal, state, territorial, tribal, or local government laws or regulations as well as consistent with applicant?s internal policies, regulations, and procedures that apply uniformly to both federal awards and other activities of the applicant. Questioned Costs: $-0- Context: It was noted that as a part of The Carmelite System, Inc. and Affiliates? internal controls related to FEMA funding, as well as other capital projects, that one duplicate check was charged against the FEMA grant. Per discussions with client, the duplicate check was due to error of oversight. Effect: There is potential that expenses could be inappropriately charged against the grant. Recommendation: We recommend that for all expenses recorded against the grant, a formal review is performed from the appropriate level of management. Views of Responsible Officials and Planned Corrective Actions: Management agrees that they submitted the same invoice twice. The amount of the invoice was $700. They also believe that there were many expenses incurred of which they could have submitted and therefore have not used the grant monies inappropriately. We agree that a more in-depth review could be done for future submissions.