FAC Explorer

Audit 50945

FY End
2022-06-30
Total Expended
$6.49M
Findings
4
Programs
12
Organization: Huntsville School District (AR)
Year: 2022 Accepted: 2023-03-29
Auditor: Arkansas Legislative Audit

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
50845 2022-001 Significant Deficiency - B
50846 2022-001 Significant Deficiency - B
627287 2022-001 Significant Deficiency - B
627288 2022-001 Significant Deficiency - B

Programs

ALN Program Spent Major Findings
84.425 Covid-19 - Education Stabilization Fund $2.10M Yes 1
84.010 Title I Grants to Local Educational Agencies $795,436 Yes 0
84.027 Special Education_grants to States $477,100 - 0
10.553 School Breakfast Program $255,340 - 0
10.555 National School Lunch Program $88,725 - 0
84.367 Supporting Effective Instruction State Grants $78,122 - 0
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $56,869 - 0
84.011 Migrant Education_state Grant Program $46,558 - 0
84.358 Rural Education $35,341 - 0
84.424 Student Support and Academic Enrichment Program $20,281 - 0
84.173 Special Education_preschool Grants $12,423 - 0
84.365 English Language Acquisition State Grants $3,367 - 0

Contacts

Name Title Type
GM38JLY696M9 Jonathan Warren Auditee
4797382011 Matt Fink, CPA Auditor
No contacts on file

Notes to SEFA

Title: Nonmonetary Assistance (SEFA Note 3) Accounting Policies: Basis of Presentation (SEFA Note 1)- The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of Huntsville School District No. 1 (District) under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position or changes in financial position of the District. Summary of Significant Accounting Policies (SEFA Note 2)- Expenditures reported on the Schedule are reported on the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance (SEFA Note 4). Nonmonetary assistance is reported at the approximate value as provided by the Arkansas Department of Human Services.
Title: Medicaid Funding (SEFA Note 5) Accounting Policies: Basis of Presentation (SEFA Note 1)- The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of Huntsville School District No. 1 (District) under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position or changes in financial position of the District. Summary of Significant Accounting Policies (SEFA Note 2)- Expenditures reported on the Schedule are reported on the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance (SEFA Note 4). During the year ended June 30, 2022, the District received Medicaid funding of $58,159 from the Arkansas Department of Human Services. Such payments are not considered Federal awards expended, and therefore, are not included in the above Schedule.

Finding Details

Finding 2022-001
U.S. DEPARTMENT OF EDUCATION PASSED THROUGH ARKANSAS DEPARTMENT OF EDUCATION COVID-19 ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUND - AL NUMBERS 84.425D AND 84.425U PASS-THROUGH NUMBER 4401 AUDIT PERIOD - YEAR ENDED JUNE 30, 2022 2022-001. Allowable Costs/Cost Principles Criteria or specific requirement: Purchases of equipment and other capital expenditures require the prior written approval of the Federal awarding agency or pass-through entity, as specified in Office of Management and Budget (OMB) 2 CFR section 200.439. Condition: In our test of expenditures from the COVID-19 Education Stabilization Fund, we identified seven equipment purchases with unit costs greater than the $5,000 threshold for which the District did not obtain prior written approval from the Arkansas Division of Elementary and Secondary Education. These purchases had a total cost of $148,687. Cause: Lack of internal controls and management oversight over program expenditures. Effect or potential effect: Unallowable costs of $148,687 were paid from the COVID-19 - Education Stabilization Fund. Questioned costs: The amount of questioned costs was $148,687. Context: We examined all capital expenditures of the COVID-19 - Education Stabilization Fund totaling $973,158. Recommendation: The District should contact the Arkansas Division of Elementary and Secondary Education (DESE) for guidance regarding this matter and implement proper controls over program expenditures. Views of responsible officials: Initial guidance for utilizing ARP/ESSER purchasing practices from the state department was that only Facilities and Transportation purchases required prior approval. It was our understanding that the items which are listed in the finding would not fall in that category even though they exceeded $5,000 pre-approval guidance. The state department issued a memo (COM-22-047) that clarified this issue and we are working to ensure that our purchasing practices changed after this memo was issued.
Finding 2022-001
U.S. DEPARTMENT OF EDUCATION PASSED THROUGH ARKANSAS DEPARTMENT OF EDUCATION COVID-19 ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUND - AL NUMBERS 84.425D AND 84.425U PASS-THROUGH NUMBER 4401 AUDIT PERIOD - YEAR ENDED JUNE 30, 2022 2022-001. Allowable Costs/Cost Principles Criteria or specific requirement: Purchases of equipment and other capital expenditures require the prior written approval of the Federal awarding agency or pass-through entity, as specified in Office of Management and Budget (OMB) 2 CFR section 200.439. Condition: In our test of expenditures from the COVID-19 Education Stabilization Fund, we identified seven equipment purchases with unit costs greater than the $5,000 threshold for which the District did not obtain prior written approval from the Arkansas Division of Elementary and Secondary Education. These purchases had a total cost of $148,687. Cause: Lack of internal controls and management oversight over program expenditures. Effect or potential effect: Unallowable costs of $148,687 were paid from the COVID-19 - Education Stabilization Fund. Questioned costs: The amount of questioned costs was $148,687. Context: We examined all capital expenditures of the COVID-19 - Education Stabilization Fund totaling $973,158. Recommendation: The District should contact the Arkansas Division of Elementary and Secondary Education (DESE) for guidance regarding this matter and implement proper controls over program expenditures. Views of responsible officials: Initial guidance for utilizing ARP/ESSER purchasing practices from the state department was that only Facilities and Transportation purchases required prior approval. It was our understanding that the items which are listed in the finding would not fall in that category even though they exceeded $5,000 pre-approval guidance. The state department issued a memo (COM-22-047) that clarified this issue and we are working to ensure that our purchasing practices changed after this memo was issued.
Finding 2022-001
U.S. DEPARTMENT OF EDUCATION PASSED THROUGH ARKANSAS DEPARTMENT OF EDUCATION COVID-19 ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUND - AL NUMBERS 84.425D AND 84.425U PASS-THROUGH NUMBER 4401 AUDIT PERIOD - YEAR ENDED JUNE 30, 2022 2022-001. Allowable Costs/Cost Principles Criteria or specific requirement: Purchases of equipment and other capital expenditures require the prior written approval of the Federal awarding agency or pass-through entity, as specified in Office of Management and Budget (OMB) 2 CFR section 200.439. Condition: In our test of expenditures from the COVID-19 Education Stabilization Fund, we identified seven equipment purchases with unit costs greater than the $5,000 threshold for which the District did not obtain prior written approval from the Arkansas Division of Elementary and Secondary Education. These purchases had a total cost of $148,687. Cause: Lack of internal controls and management oversight over program expenditures. Effect or potential effect: Unallowable costs of $148,687 were paid from the COVID-19 - Education Stabilization Fund. Questioned costs: The amount of questioned costs was $148,687. Context: We examined all capital expenditures of the COVID-19 - Education Stabilization Fund totaling $973,158. Recommendation: The District should contact the Arkansas Division of Elementary and Secondary Education (DESE) for guidance regarding this matter and implement proper controls over program expenditures. Views of responsible officials: Initial guidance for utilizing ARP/ESSER purchasing practices from the state department was that only Facilities and Transportation purchases required prior approval. It was our understanding that the items which are listed in the finding would not fall in that category even though they exceeded $5,000 pre-approval guidance. The state department issued a memo (COM-22-047) that clarified this issue and we are working to ensure that our purchasing practices changed after this memo was issued.
Finding 2022-001
U.S. DEPARTMENT OF EDUCATION PASSED THROUGH ARKANSAS DEPARTMENT OF EDUCATION COVID-19 ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUND - AL NUMBERS 84.425D AND 84.425U PASS-THROUGH NUMBER 4401 AUDIT PERIOD - YEAR ENDED JUNE 30, 2022 2022-001. Allowable Costs/Cost Principles Criteria or specific requirement: Purchases of equipment and other capital expenditures require the prior written approval of the Federal awarding agency or pass-through entity, as specified in Office of Management and Budget (OMB) 2 CFR section 200.439. Condition: In our test of expenditures from the COVID-19 Education Stabilization Fund, we identified seven equipment purchases with unit costs greater than the $5,000 threshold for which the District did not obtain prior written approval from the Arkansas Division of Elementary and Secondary Education. These purchases had a total cost of $148,687. Cause: Lack of internal controls and management oversight over program expenditures. Effect or potential effect: Unallowable costs of $148,687 were paid from the COVID-19 - Education Stabilization Fund. Questioned costs: The amount of questioned costs was $148,687. Context: We examined all capital expenditures of the COVID-19 - Education Stabilization Fund totaling $973,158. Recommendation: The District should contact the Arkansas Division of Elementary and Secondary Education (DESE) for guidance regarding this matter and implement proper controls over program expenditures. Views of responsible officials: Initial guidance for utilizing ARP/ESSER purchasing practices from the state department was that only Facilities and Transportation purchases required prior approval. It was our understanding that the items which are listed in the finding would not fall in that category even though they exceeded $5,000 pre-approval guidance. The state department issued a memo (COM-22-047) that clarified this issue and we are working to ensure that our purchasing practices changed after this memo was issued.