2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-003 U.S. Department of Health and Human Services Child Care and Development Block (Federal Assistance Listing Number 93.575) Federal Award Year: 2021-2022 Prior year finding: NA Finding: There was no supervisor approval of neither hours worked nor original hourly rate. Criteria: The Organization should have controls in place to approve allowable payroll costs allocated to the federal program. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the 25 items selected in our sample there was no formal approval of an allocated cost for eight of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-003 U.S. Department of Health and Human Services Child Care and Development Block (Federal Assistance Listing Number 93.575) Federal Award Year: 2021-2022 Prior year finding: NA Finding: There was no supervisor approval of neither hours worked nor original hourly rate. Criteria: The Organization should have controls in place to approve allowable payroll costs allocated to the federal program. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the 25 items selected in our sample there was no formal approval of an allocated cost for eight of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-001 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: N/A Finding: There were two individuals that did not have a service planning conference within five business days of the individual admission. Criteria: Per the contract, a service planning conference needs to be completed within five business days of the individual admission. Condition: There needs to be a service planning conference for each individual within five business days of admission. Cause: No review was completed to ensure the criteria was met. Prevalence: In two of the 25 selections, the planning conference was not completed within five business days of admission. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring the planning conferences are done timely. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-002 U.S. Department of Health and Human Services Foster Care-Title IV-E and Adoption Assistance-Title IV-E (Federal Assistance Listing Number 93.658 and 93.659) Federal Award Year: 2021-2022 Prior year finding: 2021-003 Finding: There are allowable costs such as a benefit allocation and supplies in which there was no formal approval of the cost. Criteria: Upon allocating various cost or supplies, the Organization should have a control in place to approve the cost. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the twenty five items selected in our sample there was no formal approval of an allocated cost for two of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-003 U.S. Department of Health and Human Services Child Care and Development Block (Federal Assistance Listing Number 93.575) Federal Award Year: 2021-2022 Prior year finding: NA Finding: There was no supervisor approval of neither hours worked nor original hourly rate. Criteria: The Organization should have controls in place to approve allowable payroll costs allocated to the federal program. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the 25 items selected in our sample there was no formal approval of an allocated cost for eight of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.
2022-003 U.S. Department of Health and Human Services Child Care and Development Block (Federal Assistance Listing Number 93.575) Federal Award Year: 2021-2022 Prior year finding: NA Finding: There was no supervisor approval of neither hours worked nor original hourly rate. Criteria: The Organization should have controls in place to approve allowable payroll costs allocated to the federal program. Condition: The Organization should have controls in place in which allowable costs in each federal program be formally approved. Cause: Limited number of personnel at the Organization. Prevalence: Of the 25 items selected in our sample there was no formal approval of an allocated cost for eight of our selections. Effect: Noncompliance with federal regulations. Questioned costs: None. Recommendation: We recommend management evaluate procedures in place for ensuring approval of allocated costs. Views of responsible officials: Management agrees with the finding. Please see corrective action plan.