Audit 49761

2022-003 Financial Reporting Monthly claims must be submitted for reimbursement for meals served to eligible students within sixty days following the last day of the month covered by the claims. Criteria: Accurate meal counts should be submitted for reimbursement of the meals served. Condition: Due to a new food service director and a move to a new school opening in the fall of 2021, incorrect meal counts were submitted for September of 2022. Free meals were submitted but the regular meals were not. Cause: Individual responsible for submitting the meals was new to the position. Effect: Whether meal count submissions were done and the correct reimbursement was computed. Recommendation: We recommend that the individual responsible for submitting the meals claimed for reimbursement have additional training on the requirements for meal count submission. In this instance the incorrect meal count was underreported as the District did not report the September regular meals for reimbursement therefor not receiving reimbursement for eligible meals. Corrective Action Plan (CAP): Evaluation of disagreement with audit findings: There is no disagreement with the audit findings. Actions planned in response to the finding: Additional training will be provided to the appropriate individual submitting the claims for reimbursement. Official Responsible for Ensuring CAP: The District?s Superintendent in conjunction with the Business Manager are the responsible officials for ensuring the corrective action. Planned Completion Date for CAP: December 31, 2022 Plan to Monitor Completion of CAP: The Superintendent and Business Manager will monitor the submission of the claims for reimbursement.

2022-003 Financial Reporting Monthly claims must be submitted for reimbursement for meals served to eligible students within sixty days following the last day of the month covered by the claims. Criteria: Accurate meal counts should be submitted for reimbursement of the meals served. Condition: Due to a new food service director and a move to a new school opening in the fall of 2021, incorrect meal counts were submitted for September of 2022. Free meals were submitted but the regular meals were not. Cause: Individual responsible for submitting the meals was new to the position. Effect: Whether meal count submissions were done and the correct reimbursement was computed. Recommendation: We recommend that the individual responsible for submitting the meals claimed for reimbursement have additional training on the requirements for meal count submission. In this instance the incorrect meal count was underreported as the District did not report the September regular meals for reimbursement therefor not receiving reimbursement for eligible meals. Corrective Action Plan (CAP): Evaluation of disagreement with audit findings: There is no disagreement with the audit findings. Actions planned in response to the finding: Additional training will be provided to the appropriate individual submitting the claims for reimbursement. Official Responsible for Ensuring CAP: The District?s Superintendent in conjunction with the Business Manager are the responsible officials for ensuring the corrective action. Planned Completion Date for CAP: December 31, 2022 Plan to Monitor Completion of CAP: The Superintendent and Business Manager will monitor the submission of the claims for reimbursement.

2022-003 Financial Reporting Monthly claims must be submitted for reimbursement for meals served to eligible students within sixty days following the last day of the month covered by the claims. Criteria: Accurate meal counts should be submitted for reimbursement of the meals served. Condition: Due to a new food service director and a move to a new school opening in the fall of 2021, incorrect meal counts were submitted for September of 2022. Free meals were submitted but the regular meals were not. Cause: Individual responsible for submitting the meals was new to the position. Effect: Whether meal count submissions were done and the correct reimbursement was computed. Recommendation: We recommend that the individual responsible for submitting the meals claimed for reimbursement have additional training on the requirements for meal count submission. In this instance the incorrect meal count was underreported as the District did not report the September regular meals for reimbursement therefor not receiving reimbursement for eligible meals. Corrective Action Plan (CAP): Evaluation of disagreement with audit findings: There is no disagreement with the audit findings. Actions planned in response to the finding: Additional training will be provided to the appropriate individual submitting the claims for reimbursement. Official Responsible for Ensuring CAP: The District?s Superintendent in conjunction with the Business Manager are the responsible officials for ensuring the corrective action. Planned Completion Date for CAP: December 31, 2022 Plan to Monitor Completion of CAP: The Superintendent and Business Manager will monitor the submission of the claims for reimbursement.

2022-003 Financial Reporting Monthly claims must be submitted for reimbursement for meals served to eligible students within sixty days following the last day of the month covered by the claims. Criteria: Accurate meal counts should be submitted for reimbursement of the meals served. Condition: Due to a new food service director and a move to a new school opening in the fall of 2021, incorrect meal counts were submitted for September of 2022. Free meals were submitted but the regular meals were not. Cause: Individual responsible for submitting the meals was new to the position. Effect: Whether meal count submissions were done and the correct reimbursement was computed. Recommendation: We recommend that the individual responsible for submitting the meals claimed for reimbursement have additional training on the requirements for meal count submission. In this instance the incorrect meal count was underreported as the District did not report the September regular meals for reimbursement therefor not receiving reimbursement for eligible meals. Corrective Action Plan (CAP): Evaluation of disagreement with audit findings: There is no disagreement with the audit findings. Actions planned in response to the finding: Additional training will be provided to the appropriate individual submitting the claims for reimbursement. Official Responsible for Ensuring CAP: The District?s Superintendent in conjunction with the Business Manager are the responsible officials for ensuring the corrective action. Planned Completion Date for CAP: December 31, 2022 Plan to Monitor Completion of CAP: The Superintendent and Business Manager will monitor the submission of the claims for reimbursement.

2022-003 Financial Reporting Monthly claims must be submitted for reimbursement for meals served to eligible students within sixty days following the last day of the month covered by the claims. Criteria: Accurate meal counts should be submitted for reimbursement of the meals served. Condition: Due to a new food service director and a move to a new school opening in the fall of 2021, incorrect meal counts were submitted for September of 2022. Free meals were submitted but the regular meals were not. Cause: Individual responsible for submitting the meals was new to the position. Effect: Whether meal count submissions were done and the correct reimbursement was computed. Recommendation: We recommend that the individual responsible for submitting the meals claimed for reimbursement have additional training on the requirements for meal count submission. In this instance the incorrect meal count was underreported as the District did not report the September regular meals for reimbursement therefor not receiving reimbursement for eligible meals. Corrective Action Plan (CAP): Evaluation of disagreement with audit findings: There is no disagreement with the audit findings. Actions planned in response to the finding: Additional training will be provided to the appropriate individual submitting the claims for reimbursement. Official Responsible for Ensuring CAP: The District?s Superintendent in conjunction with the Business Manager are the responsible officials for ensuring the corrective action. Planned Completion Date for CAP: December 31, 2022 Plan to Monitor Completion of CAP: The Superintendent and Business Manager will monitor the submission of the claims for reimbursement.

2022-003 Financial Reporting Monthly claims must be submitted for reimbursement for meals served to eligible students within sixty days following the last day of the month covered by the claims. Criteria: Accurate meal counts should be submitted for reimbursement of the meals served. Condition: Due to a new food service director and a move to a new school opening in the fall of 2021, incorrect meal counts were submitted for September of 2022. Free meals were submitted but the regular meals were not. Cause: Individual responsible for submitting the meals was new to the position. Effect: Whether meal count submissions were done and the correct reimbursement was computed. Recommendation: We recommend that the individual responsible for submitting the meals claimed for reimbursement have additional training on the requirements for meal count submission. In this instance the incorrect meal count was underreported as the District did not report the September regular meals for reimbursement therefor not receiving reimbursement for eligible meals. Corrective Action Plan (CAP): Evaluation of disagreement with audit findings: There is no disagreement with the audit findings. Actions planned in response to the finding: Additional training will be provided to the appropriate individual submitting the claims for reimbursement. Official Responsible for Ensuring CAP: The District?s Superintendent in conjunction with the Business Manager are the responsible officials for ensuring the corrective action. Planned Completion Date for CAP: December 31, 2022 Plan to Monitor Completion of CAP: The Superintendent and Business Manager will monitor the submission of the claims for reimbursement.