Audit 48238

FY End
2022-06-30
Total Expended
$20.85M
Findings
2
Programs
8
Year: 2022 Accepted: 2023-01-03

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
50302 2022-001 Significant Deficiency - E
626744 2022-001 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $8.89M Yes 0
14.850 Public and Indian Housing $6.24M Yes 1
14.872 Public Housing Capital Fund $4.37M Yes 0
14.895 Jobs-Plus Pilot Initiative $561,907 - 0
14.850 Covid-19 - Public and Indian Housing $480,827 Yes 0
14.871 Covid-19 - Section 8 Housing Choice Vouchers $165,592 Yes 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $79,464 - 0
14.871 Ehv - Section 8 Housing Choice Vouchers $61,575 Yes 0

Contacts

Name Title Type
NJN4M2H5APK7 Janet Sanderford Auditee
3183881500 Dale R. Rector Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the Authority under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Authority.
Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Authority provided no federal awards to subrecipients during the fiscal year ending June 30, 2022.
Title: DISCLOSURE OF OTHER FORMS OF ASSISTANCE Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. ?The Housing Authority of the Town of Monroe received no federal awards of non-monetary assistance that are required to be disclosed for the year ended June 30, 2022.?The Housing Authority of the Town of Monroe had no loans, loan guarantees, or federally restricted endowment funds required to be disclosed for the fiscal year ended June 30, 2022.?The Housing Authority of the Town of Monroe maintains the following limits of insurance as of June 30, 2022:Property $ 142,007,729Liability $ 10,000,000Commercial Auto $ 1,000,000Worker Compensation RegulatoryPublic Officials Liability $ 1,000,000Fidelity Bond $ 200,000 Settled claims have not exceeded the above commercial insurance coverage limits over the past three years.

Finding Details

Finding 2022-001 ? Public Housing Tenant Files ? Eligibility ? Rent Calculations ? Noncompliance & Significant Deficiency ? Public Housing Program ? CFDA #14.850, Grant Year 2021 & 2022 Condition & cause: Our review of seventy-five (75) Public Housing Tenant Files revealed the following discrepancies: ? There were eight (8) instances of income miscalculations. We noted that the income miscalculations were mainly related to wage calculation or child support calculations. We extrapolated the total potential error and found it to be material to the financial statements at both the total and singular AMP level. ? There was one (1) instance of a file missing required childcare deduction verification. Criteria: The Code of Federal regulations, the Housing Authority Admissions and Occupancy Plan and specific HUD guidelines in documenting and maintaining Public Housing tenant files. Recommendation: We recommend that the Agency conduct a thorough tenant file audit of existing tenants to determine whether there are any misstatements. We also recommend that the Agency determine the best way to monitor compliance with local and federal regulations as it pertains to the upkeep of the tenant files. Questioned Costs: None Repeat Finding: No Was sampling statistically valid? Yes
Finding 2022-001 ? Public Housing Tenant Files ? Eligibility ? Rent Calculations ? Noncompliance & Significant Deficiency ? Public Housing Program ? CFDA #14.850, Grant Year 2021 & 2022 Condition & cause: Our review of seventy-five (75) Public Housing Tenant Files revealed the following discrepancies: ? There were eight (8) instances of income miscalculations. We noted that the income miscalculations were mainly related to wage calculation or child support calculations. We extrapolated the total potential error and found it to be material to the financial statements at both the total and singular AMP level. ? There was one (1) instance of a file missing required childcare deduction verification. Criteria: The Code of Federal regulations, the Housing Authority Admissions and Occupancy Plan and specific HUD guidelines in documenting and maintaining Public Housing tenant files. Recommendation: We recommend that the Agency conduct a thorough tenant file audit of existing tenants to determine whether there are any misstatements. We also recommend that the Agency determine the best way to monitor compliance with local and federal regulations as it pertains to the upkeep of the tenant files. Questioned Costs: None Repeat Finding: No Was sampling statistically valid? Yes