Audit 47843

FY End
2022-06-30
Total Expended
$3.64M
Findings
4
Programs
13
Year: 2022 Accepted: 2023-03-20

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
48446 2022-001 Material Weakness - N
48447 2022-001 Material Weakness - N
624888 2022-001 Material Weakness - N
624889 2022-001 Material Weakness - N

Contacts

Name Title Type
KYNLGH71GC75 Nan Nolder Auditee
7404540105 Denise A. Blair, CPA Auditor
No contacts on file

Notes to SEFA

Title: NOTE A BASIS OF PRESENTATION Accounting Policies: NOTE B SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: NOTE C INDIRECT COST RATE The Center has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of the Mid-East Career and Technology Centers (the Center) under programs of the federal government for the year ended June 30, 2022. The information on this Schedule is prepared in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Center, it is not intended to and does not present the financial position or changes in net position of the Center.
Title: NOTE D - CHILD NUTRITION CLUSTER Accounting Policies: NOTE B SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: NOTE C INDIRECT COST RATE The Center has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The Center commingles cash receipts from the U.S. Department of Agriculture with similar State grants. When reporting expenditures on this Schedule, the Center assumes it expends federal monies first.
Title: NOTE E FOOD DONATION PROGRAM Accounting Policies: NOTE B SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the Schedule are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures may or may not be allowable or may be limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: NOTE C INDIRECT COST RATE The Center has elected not to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The Center reports commodities consumed on the Schedule at the fair value. The Center allocated donated food commodities to the respective program that benefitted from the use of those donated food commodities.

Finding Details

Direct Loan Reconciliation ? Noncompliance/Material Weakness Finding Number: 2022-001 Assistance Listing Number and Title: AL # 84.063 and 84.268 Student Financial Assistance Cluster Federal Award Identification Number / Year: None / 2022 Federal Agency: US Department of Education Compliance Requirement: Special Tests and Provisions ? Direct Loan Reconciliation Pass-Through Entity: Ohio Department of Education Repeat Finding from Prior Audit? No 34 C.F.R. ? 685.300(b)(5) states on a monthly basis, reconcile institutional records with Direct Loan funds received from the Secretary and Direct Loan disbursement records submitted to and accepted by the Secretary. As the Center only has nine drawdowns during the fiscal year, the Center performs a reconciliation for each drawdown. For three out of three (100%) drawdowns tested, we noted the Center did not maintain documentation the Center's Achademix System was reconciled to the Common Origination and Disbursement (COD) System at the time of the drawdown. Additionally, the Cash Activity report within the Common Origination and Disbursement System after the May 11, 2022 drawdown reflects a variance of $866 within the "Cash>Net Accepted & Posted Disbursements", therefore indicating a difference between the accepted drawdowns and posted drawdowns. As of January 19, 2023, this variance is still reflected within the Common Origination and Disbursement (COD) System. Failure to maintain documentation that reconciliations were performed as required could result in discrepancies being undetected and unresolved timely. The Center should implement procedures to ensure a reconciliation is performed for each cash drawdown and proper documentation is maintained as proof a reconciliation was performed. When variances are identified, the Center should investigate the reason for the discrepancies and timely resolve them.
Direct Loan Reconciliation ? Noncompliance/Material Weakness Finding Number: 2022-001 Assistance Listing Number and Title: AL # 84.063 and 84.268 Student Financial Assistance Cluster Federal Award Identification Number / Year: None / 2022 Federal Agency: US Department of Education Compliance Requirement: Special Tests and Provisions ? Direct Loan Reconciliation Pass-Through Entity: Ohio Department of Education Repeat Finding from Prior Audit? No 34 C.F.R. ? 685.300(b)(5) states on a monthly basis, reconcile institutional records with Direct Loan funds received from the Secretary and Direct Loan disbursement records submitted to and accepted by the Secretary. As the Center only has nine drawdowns during the fiscal year, the Center performs a reconciliation for each drawdown. For three out of three (100%) drawdowns tested, we noted the Center did not maintain documentation the Center's Achademix System was reconciled to the Common Origination and Disbursement (COD) System at the time of the drawdown. Additionally, the Cash Activity report within the Common Origination and Disbursement System after the May 11, 2022 drawdown reflects a variance of $866 within the "Cash>Net Accepted & Posted Disbursements", therefore indicating a difference between the accepted drawdowns and posted drawdowns. As of January 19, 2023, this variance is still reflected within the Common Origination and Disbursement (COD) System. Failure to maintain documentation that reconciliations were performed as required could result in discrepancies being undetected and unresolved timely. The Center should implement procedures to ensure a reconciliation is performed for each cash drawdown and proper documentation is maintained as proof a reconciliation was performed. When variances are identified, the Center should investigate the reason for the discrepancies and timely resolve them.
Direct Loan Reconciliation ? Noncompliance/Material Weakness Finding Number: 2022-001 Assistance Listing Number and Title: AL # 84.063 and 84.268 Student Financial Assistance Cluster Federal Award Identification Number / Year: None / 2022 Federal Agency: US Department of Education Compliance Requirement: Special Tests and Provisions ? Direct Loan Reconciliation Pass-Through Entity: Ohio Department of Education Repeat Finding from Prior Audit? No 34 C.F.R. ? 685.300(b)(5) states on a monthly basis, reconcile institutional records with Direct Loan funds received from the Secretary and Direct Loan disbursement records submitted to and accepted by the Secretary. As the Center only has nine drawdowns during the fiscal year, the Center performs a reconciliation for each drawdown. For three out of three (100%) drawdowns tested, we noted the Center did not maintain documentation the Center's Achademix System was reconciled to the Common Origination and Disbursement (COD) System at the time of the drawdown. Additionally, the Cash Activity report within the Common Origination and Disbursement System after the May 11, 2022 drawdown reflects a variance of $866 within the "Cash>Net Accepted & Posted Disbursements", therefore indicating a difference between the accepted drawdowns and posted drawdowns. As of January 19, 2023, this variance is still reflected within the Common Origination and Disbursement (COD) System. Failure to maintain documentation that reconciliations were performed as required could result in discrepancies being undetected and unresolved timely. The Center should implement procedures to ensure a reconciliation is performed for each cash drawdown and proper documentation is maintained as proof a reconciliation was performed. When variances are identified, the Center should investigate the reason for the discrepancies and timely resolve them.
Direct Loan Reconciliation ? Noncompliance/Material Weakness Finding Number: 2022-001 Assistance Listing Number and Title: AL # 84.063 and 84.268 Student Financial Assistance Cluster Federal Award Identification Number / Year: None / 2022 Federal Agency: US Department of Education Compliance Requirement: Special Tests and Provisions ? Direct Loan Reconciliation Pass-Through Entity: Ohio Department of Education Repeat Finding from Prior Audit? No 34 C.F.R. ? 685.300(b)(5) states on a monthly basis, reconcile institutional records with Direct Loan funds received from the Secretary and Direct Loan disbursement records submitted to and accepted by the Secretary. As the Center only has nine drawdowns during the fiscal year, the Center performs a reconciliation for each drawdown. For three out of three (100%) drawdowns tested, we noted the Center did not maintain documentation the Center's Achademix System was reconciled to the Common Origination and Disbursement (COD) System at the time of the drawdown. Additionally, the Cash Activity report within the Common Origination and Disbursement System after the May 11, 2022 drawdown reflects a variance of $866 within the "Cash>Net Accepted & Posted Disbursements", therefore indicating a difference between the accepted drawdowns and posted drawdowns. As of January 19, 2023, this variance is still reflected within the Common Origination and Disbursement (COD) System. Failure to maintain documentation that reconciliations were performed as required could result in discrepancies being undetected and unresolved timely. The Center should implement procedures to ensure a reconciliation is performed for each cash drawdown and proper documentation is maintained as proof a reconciliation was performed. When variances are identified, the Center should investigate the reason for the discrepancies and timely resolve them.