'8. Criteria or specific requirement (including statutory, regulatory, or other citation): Reporting '9. Condition: The District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. 10. Questioned Costs: No questioned costs. '11. Context: Of the 10 quarterly expenditure reports for project year 2022 that were submitted to the Illinois State Board of Education for the Education Stabilization fund, 4 were not filed by the required due date of 20 days after the quarter ends. '12. Effect: Late filing of expenditure reports. 13. Cause: Due to some uncertainty when reports were needed, the District was late in filing some of the required quarterly reports. 14. Recommendation: The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. The District should consider checking the list of expenditure reports due on the FRIS website frequently. 15. Management's response: The Business Office is aware of quarterly due dates for applied for and approved grants. It will monitor the quarterly due dates of both federal and state grants that have not been approved.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation): Reporting '9. Condition: The District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. 10. Questioned Costs: No questioned costs. '11. Context: Of the 10 quarterly expenditure reports for project year 2022 that were submitted to the Illinois State Board of Education for the Education Stabilization fund, 4 were not filed by the required due date of 20 days after the quarter ends. '12. Effect: Late filing of expenditure reports. 13. Cause: Due to some uncertainty when reports were needed, the District was late in filing some of the required quarterly reports. 14. Recommendation: The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. The District should consider checking the list of expenditure reports due on the FRIS website frequently. 15. Management's response: The Business Office is aware of quarterly due dates for applied for and approved grants. It will monitor the quarterly due dates of both federal and state grants that have not been approved.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation: Equipment/Real Property Management '9. Condition: The District budgeted for and included items in capital outlay objects in both the general ledger and Illinois State Board of Education expenditure reports that were below the District's capitalization threshold of $5,000. '10. Questioned Costs: No questioned costs '11. Context: Of the 5 Education Stabilization Fund grants that had expenditures in fiscal year 2022 , one of the grants included items below the capitalization threshold of $5,000 in capital outlay objects. '12. Effect: The District did not follow its capitalization threshold as outlined in its Fixed Asset Policy. 13. Cause: This was an oversight by the grant coordinator as they did not take into consideration the District's capitalization policy when compiling the budget. 14. Recommendation: The District should only include items greater than its $5,000 capitalization threshold in capital outlay objects in its general ledger, budgets, and expenditure reports filed with the Illinois State Board of Education. Items between $5,000 and $500 but still capital in nature should be recorded in the 700 object (non-capital equipment). 15. Management's response: The budget will now include Function 7000 to recognize non-capitalized equipment with purchase price between $500 and $4,999.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation): Reporting: Special reporting. '9. Condition: The District did not submit accurate total additional expenditures in the Expenditures for CWD section of the 2023 Impact Aid application. '10. Questioned Costs: No questioned costs. '11. Context: The District reported total additional expenditures of $8,622,372 for the 2023 application when the amount should have been $8,526,219. '12. Effect: The total additional expenditures under the Expenditures for CWD was overstated by $96,153. 13. Cause: The prior year transportation report total for special ed transportation (FY21) was used instead of the correct current year transportation report total. 14. Recommendation: The District should have a second employee review the Impact Aid application numbers before it is submitted. 15. Management's response: The Business Office will add an additional quality check prior to submitting Impact Aid data.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation): Reporting '9. Condition: The District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. 10. Questioned Costs: No questioned costs. '11. Context: Of the 10 quarterly expenditure reports for project year 2022 that were submitted to the Illinois State Board of Education for the Education Stabilization fund, 4 were not filed by the required due date of 20 days after the quarter ends. '12. Effect: Late filing of expenditure reports. 13. Cause: Due to some uncertainty when reports were needed, the District was late in filing some of the required quarterly reports. 14. Recommendation: The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. The District should consider checking the list of expenditure reports due on the FRIS website frequently. 15. Management's response: The Business Office is aware of quarterly due dates for applied for and approved grants. It will monitor the quarterly due dates of both federal and state grants that have not been approved.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation): Reporting '9. Condition: The District did not submit timely expenditure reports. The Illinois State Board of Education requires that expenditure reports be submitted on a quarterly basis 20 days after the quarter ends. 10. Questioned Costs: No questioned costs. '11. Context: Of the 10 quarterly expenditure reports for project year 2022 that were submitted to the Illinois State Board of Education for the Education Stabilization fund, 4 were not filed by the required due date of 20 days after the quarter ends. '12. Effect: Late filing of expenditure reports. 13. Cause: Due to some uncertainty when reports were needed, the District was late in filing some of the required quarterly reports. 14. Recommendation: The District must submit timely quarterly expenditure reports to the Illinois State Board of Education. The District should consider checking the list of expenditure reports due on the FRIS website frequently. 15. Management's response: The Business Office is aware of quarterly due dates for applied for and approved grants. It will monitor the quarterly due dates of both federal and state grants that have not been approved.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation: Equipment/Real Property Management '9. Condition: The District budgeted for and included items in capital outlay objects in both the general ledger and Illinois State Board of Education expenditure reports that were below the District's capitalization threshold of $5,000. '10. Questioned Costs: No questioned costs '11. Context: Of the 5 Education Stabilization Fund grants that had expenditures in fiscal year 2022 , one of the grants included items below the capitalization threshold of $5,000 in capital outlay objects. '12. Effect: The District did not follow its capitalization threshold as outlined in its Fixed Asset Policy. 13. Cause: This was an oversight by the grant coordinator as they did not take into consideration the District's capitalization policy when compiling the budget. 14. Recommendation: The District should only include items greater than its $5,000 capitalization threshold in capital outlay objects in its general ledger, budgets, and expenditure reports filed with the Illinois State Board of Education. Items between $5,000 and $500 but still capital in nature should be recorded in the 700 object (non-capital equipment). 15. Management's response: The budget will now include Function 7000 to recognize non-capitalized equipment with purchase price between $500 and $4,999.
'8. Criteria or specific requirement (including statutory, regulatory, or other citation): Reporting: Special reporting. '9. Condition: The District did not submit accurate total additional expenditures in the Expenditures for CWD section of the 2023 Impact Aid application. '10. Questioned Costs: No questioned costs. '11. Context: The District reported total additional expenditures of $8,622,372 for the 2023 application when the amount should have been $8,526,219. '12. Effect: The total additional expenditures under the Expenditures for CWD was overstated by $96,153. 13. Cause: The prior year transportation report total for special ed transportation (FY21) was used instead of the correct current year transportation report total. 14. Recommendation: The District should have a second employee review the Impact Aid application numbers before it is submitted. 15. Management's response: The Business Office will add an additional quality check prior to submitting Impact Aid data.