2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-003 ? Internal Controls over Cash Draws (Previously reported as 2021-003) Material Weakness Federal Program COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. This includes a system to ensure that invoices for each program are being reimbursed by the correct granting agency and for the correct grant. Condition During the fiscal year 2021 audit, we noted instances where invoices that were reimbursed by a program were subsequently moved to another fund due to a correction of an error. When this occurs, the expense is moved to the other fund, and cash is reimbursed to the initial fund, however, the funds that were drawn down in error are not being remitted back to the granting agency. Rather, the excess funds are held and applied to subsequent invoices that are to be reimbursed by that program, reducing the reimbursements by the amounts of excess cash held. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause These instances were likely due to the nature of the very short turnaround time between paying the invoices and requesting cash reimbursements, as well as experiencing turnover in key personnel during the year. Effect SDWP could request reimbursements for potentially unallowable expenses for the program leading to potentially having to repay the granting agency for funds requested in error. Questioned Costs Cannot be determined. Recommendation We recommend SDWP implement a system to identify when these instances have occurred and track funds that are required to be remitted back to the granting agency. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-001 ? Internal Controls over Filing Reports to Grantors (Previously reported as 2021-001) Significant Deficiency Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. That system includes sufficient review and approval of significant aspects of the grant throughout the life of the grant. Condition During the fiscal year 2021 and 2022 audits, we noted several instances where reports were filed prior to appropriate review and approval. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the lack of timely review and approval, various reports had to be amended and resubmitted to the granting agency, causing delays in the submission of subsequent reports. Effect SDWP could jeopardize future funding due to remittance of incorrect information to grantors. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a consistent system of review and approval for all reports prior to the submission deadlines. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-002 ? Untimely Submission of Monthly and Quarterly Reports (Previously reported as 2021-002) Noncompliance Federal Program WIOA Cluster ? Assistance Listing Numbers 17.258, 17.259, 17.278 COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria Per EDD Directive WSD19-05, monthly and quarterly reports are to be submitted by the 20th of the month following the end of each reporting period. Condition During the fiscal years 2021 and 2022 audits, we noted various reports for the WIOA Cluster and the COVID-19 Employment Recovery National Dislocated Worker Grant were not submitted by the required date. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause Due to the deficiencies in internal control noted in finding 2022-001, various reports were submitted after the reporting deadlines. Effect SDWP could jeopardize future funding due to the delays in reporting. Questioned Costs No questioned costs. Recommendation We recommend SDWP implement a system to ensure that reports are provided to management in a timely manner for review and approval so that reporting deadlines can be met. Management?s Response See Corrective Action Plan.
2022-003 ? Internal Controls over Cash Draws (Previously reported as 2021-003) Material Weakness Federal Program COVID-19 Employment Recovery National Dislocated Worker Grant ? Assistance Listing Number 17.277 Criteria An effective system of internal controls over compliance is required to ensure that grants are being administered properly. This includes a system to ensure that invoices for each program are being reimbursed by the correct granting agency and for the correct grant. Condition During the fiscal year 2021 audit, we noted instances where invoices that were reimbursed by a program were subsequently moved to another fund due to a correction of an error. When this occurs, the expense is moved to the other fund, and cash is reimbursed to the initial fund, however, the funds that were drawn down in error are not being remitted back to the granting agency. Rather, the excess funds are held and applied to subsequent invoices that are to be reimbursed by that program, reducing the reimbursements by the amounts of excess cash held. Given that the fiscal year 2021 audit was not issued until late-September 2022, corrective actions were not implemented until after fiscal year end. Cause These instances were likely due to the nature of the very short turnaround time between paying the invoices and requesting cash reimbursements, as well as experiencing turnover in key personnel during the year. Effect SDWP could request reimbursements for potentially unallowable expenses for the program leading to potentially having to repay the granting agency for funds requested in error. Questioned Costs Cannot be determined. Recommendation We recommend SDWP implement a system to identify when these instances have occurred and track funds that are required to be remitted back to the granting agency. Management?s Response See Corrective Action Plan.