Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan
Finding 2022-001: Allowable costs ? material weakness in internal controls over compliance and compliance finding. The Aging Cluster ALN 93.044/93.045 Community Services Block Grant ALN 93.569 The Aging Cluster ? State General Revenue Medical Assistance Program ? State General Revenue Criteria: The Council?s internal control procedures over compliance specify that all employees maintain timesheets and hours and rates per timesheet agree to the payroll register and amount allocated to grant activities. Condition: During allowable costs testing for federal grants, 17 out of 50 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. During allowable costs testing for state grants, 7 out of 25 timesheets tested did not agree to the number of hours worked on the payroll register and subsequently charged to the grant. Cause: Prior to May 2023, percentage labor distributions were based on grant budgeted allocations in our payroll system for those employees working out of multiple service categories. Additionally, service category descriptions in the payroll system did not match 100% with the GL service category descriptions. Effect: The Council?s reporting of grant time and effort was not fully documented, in accordance with internal control over compliance procedures. Questioned Costs: None Recommendation: Management should ensure all timesheets are completed and agree to the payroll register before payroll is processed and reimbursement requests for the period are initiated. Management?s Response: See corrective action plan