Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-006 Internal Controls Over Allowable Costs and Cost Principles AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.287C: 21st Century Community Learning Centers: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Expenditures should be included in the budget and supported by proper documentation such as a purchase order or contract, and should include a detail of items received. Condition found: A sample of disbursements was selected to test for internal controls over the disbursements. Two of the disbursements selected were not specifically included in the budget for the program. One of the disbursements did not include a detailed list of the payment. One item tested did not include a purchase order or contract. Context: Seventeen vendor disbursements were tested along with thirty-four payroll disbursements. The condition applies only to the vendor disbursements tested.Possible asserted effect (cause and effect): Cause: Documentation was not included in the information provided for testing. Effect: Documentation was lacking for the four disbursements noted above. Recommendation to prevent future occurrences: Adequate documentation should be maintained for each disbursement. Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-005 Child Nutrition Program Income and Expense Report AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL#10.553, 10.555, and 10.559: Child Nutrition Cluster: U. S. Department of Agriculture: Passed through the Louisiana Department of Education. Criteria or specific requirement: The Louisiana Department of Education requires the local education agency to file an income and expense report annually. Condition found: The amount reported for federal reimbursement appears to be a keypunch error. The amount reported was $12,015,022 which is overstated. Also, the amount reported for supply chain assistance funds was the emergency cost funds that were received and not the supply chain assistance. Federal revenue in the School Food Service fund was understated $292,873 because receipts during the year for special funds received such as supply chain assistance and emergency costs were not recorded as revenue in the School Food Service fund when received.Context: This report is filed annually. Possible asserted effect (cause and effect): Cause: The report was not reviewed by someone other than the preparer. Effect: The report appears to have a keypunch error. Recommendation to prevent future occurrences: The report should be reviewed by someone other than the preparer. Origination date and prior year reference (if applicable): This finding originated in the current year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-006 Internal Controls Over Allowable Costs and Cost Principles AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.287C: 21st Century Community Learning Centers: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Expenditures should be included in the budget and supported by proper documentation such as a purchase order or contract, and should include a detail of items received. Condition found: A sample of disbursements was selected to test for internal controls over the disbursements. Two of the disbursements selected were not specifically included in the budget for the program. One of the disbursements did not include a detailed list of the payment. One item tested did not include a purchase order or contract. Context: Seventeen vendor disbursements were tested along with thirty-four payroll disbursements. The condition applies only to the vendor disbursements tested.Possible asserted effect (cause and effect): Cause: Documentation was not included in the information provided for testing. Effect: Documentation was lacking for the four disbursements noted above. Recommendation to prevent future occurrences: Adequate documentation should be maintained for each disbursement. Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.
Reference # and title: 2022-007 Maintenance of Equipment Records AL#, Federal Award Title, Federal Agency, Federal Award # and Year, and the Name of the Pass-Through Entity: AL# 84.425D & U: Education Stabilization Fund: U. S. Department of Education: Passed Through the Louisiana Department of Education. Criteria or specific requirement: Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including federal award identification number), the acquisition date, cost of the property, location, and any ultimate disposition data. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. Condition found: The depreciation schedule does not include all the required information for equipment and vehicles purchased with ESSER funds. No documentation was provided of a physical inventory of items on the schedule. Context: This condition pertains to equipment and vehicles.Possible asserted effect (cause and effect): Cause: There currently is no established procedure for maintenance of the depreciation schedule nor is there a procedure for conducting a physical inventory of capital assets. Effect: The depreciation schedule currently does not have all the necessary information for identification of each asset. Recommendation to prevent future occurrences: Someone should be assigned the responsibility of maintaining the schedule and completing the columns that are presently blank. A procedure should be established for maintenance of the schedule which would include review of the general ledger for items that need to be added to the schedule and for a physical inventory of capital assets which includes how often the inventory should be performed. The best practice would be to perform a physical inventory annually.Origination date and prior year reference (if applicable): This finding originated in the current fiscal year. View of Responsible Official: See Corrective Action Plan on pages 107-111.