Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.
Food Distribution Cluster ? ALN 10.565, 10.569 2020-01: Inventory Reconciliation Process: Condition and Criteria: During the year, the Organization transitioned to a new inventory management system. As the Organization adjusted to the new system?s reporting capabilities, this transition led to delays in posting inventory-related journal entries and reconciling inventory to the general ledger. In addition, there was an increase in the amount of time between when inventory receipts and distributions were posted to the Organization?s inventory management system and when they were posted to the Organization?s general ledger. Cause: The Organization?s inventory adjustments were not posted timely and monthly reconciliations of inventory to the general ledger were not performed. Effect: There is a risk that governmental food commodities may not be timely reported to the Food Nutrition service and restitution may not be made for losses. Recommendation: We recommend that the Organization perform a monthly reconciliation of its book inventory to the distributions report, receipt report, and inventory on-hand report from the inventory management system. We recommend that all inventory counts be reconciled to the book inventory and all inventory reconciliations be signed off by the VP of Finance and CEO. In addition, we recommend that inventory be tracked by federal program in order for management to accurately reconcile federal expenditures by program and that management continue to improve inventory related policies and procedures. Management?s Response: As inventory receipts and distributions revert to similar levels as those prior to the pandemic, the Organization has tightened controls over warehouse inventory counts including continued quarterly inventory, weekly cycle counts, and implementation of a new warehouse management system specifically tailored towards food banks. These improvements have been designed to prevent anomalies before they occur. Management is confident that inventory counts will continue to become more accurate throughout the current fiscal year and beyond.
Food Distribution Cluster - ALN 10.565, 10.569 2021-01: Eligibility: Condition and Criteria: During the year, there was an increase in demand for food assistance in the community due to COVID-19. Due to staffing shortages and social distancing, the Organization implemented a simplified process to determine TEFAP eligibility for drive-through no-touch food distribution sites that distributed food from both governmental and other (donated or purchased) sources. Cause: The Organization has procedures in place to determine eligibility for TEFAP food recipients, however, the simplified application was not required for each participant receiving food from the drive through sites, and in some instances may not have collected enough information to determine eligibility in accordance with the income eligibility criteria established by the state agency. Effect: There is a risk that TEFAP food commodities were distributed to recipients who were not eligible to receive TEFAP foods. Recommendation: We recommend that the Organization implement a control process to ensure that the Organization?s forms contain sufficient information to determine eligibility in accordance with the criteria established by the state agency. Management?s Response: Drive through food recipients who did not declare TEFAP eligibility information or provided incomplete eligibility information on the simplified applications were provided food from other non-governmental sources. During fiscal year 2022, approximately 52 million of the 64 million pounds of food distributed was donated or purchased food. Effective October 2022, access to TEFAP food under the CARES Act was eliminated and the territories currently assigned to the Organization for TEFAP that contained mass distributions were also eliminated. This will remain the case for fiscal year 2023 and beyond.