Accounting Policies: Expenses reported on the schedule are reported on the accrual basis of accounting where expenses are generally recorded when a liability is incurred. Such expenses are recognized following the cost principles contained in the Uniform Guidance.
De Minimis Rate Used: N
Rate Explanation: The auditee did not use the de minimis cost rate.
US Department of Health and Human Services Passed through the Idaho Department of Health & Welfare Program Name: Child Care & Development Block Grant Assistance Listing No.: 93.575 Grant Number: 2101IDC6 Finding: 2022-001 MATERIAL WEAKNESS Matching, Level of Effort & Earmarking Criteria: In accordance with the funding agreement, the administrative cap for funding is 10% Condition: The Club did not have a control process in place to monitor that administrative costs were capped at 10% of total funding. Questioned Costs: None. Context: N/A Effect: N/A Cause: The Club had not intended to charge any administrative costs to the grant but did not take into account that various expenses should be allocated between Program and Administration Recommendation: Processes should be in place to monitor the cumulative expenses being charged to the grant are administrative or program, or both.
US Department of Health and Human Services Passed through the Idaho Department of Health & Welfare Program Name: Child Care & Development Block Grant Assistance Listing No.: 93.575 Grant Number: 2101IDC6 Finding: 2022-002 SIGNIFICANT DEFICIENCY Allowable Costs/Cost Principals Criteria: Subpart E ?200.475 Travel costs Airfare costs in excess of the basic least expensive unrestricted accommodations class offered by commercial airlines are unallowable. Condition: The Club charged an airline upgrade to the grant. Questioned Costs: None over $25,000. Context: Of the approximately 15 airline charges for approximately $4,000, we tested 4 in the amount of approximately $1,700 and found the one charge that was unallowable. Effect: There was a charge that was unallowable. Cause: There was not a control process in place to monitor the allowability of this category of expense. Recommendation: Processes should be in place to monitor the allowability of travel expenses charged to the program.
US Department of Health and Human Services Passed through the Idaho Department of Health & Welfare Program Name: Child Care & Development Block Grant Assistance Listing No.: 93.575 Grant Number: 2101IDC6 Finding: 2022-003 SIGNIFICANT DEFICIENCY Allowable Costs/Cost Principals Criteria: Compensation from time and effort charged to the grant should have documentation of controls performed over the review of employee hours. Condition: During testing of payroll, there was one pay period where documentation over the review of hours was unavailable. Questioned Costs: N/A Context: We tested 18 of the 24 pay periods of the year, from those 18 pay periods tested, only one had documentation unavailable. Effect: No documentation over the review of employee hours. Cause: There is not a formal process to document and retain the review of employee hours. Recommendation: We recommend formalizing the documentation of supervisor review, such as utilizing the available functions in the ADP payroll software.
US Department of Health and Human Services Passed through the Idaho Department of Health & Welfare Program Name: Child Care & Development Block Grant Assistance Listing No.: 93.575 Grant Number: 2101IDC6 Finding: 2022-001 MATERIAL WEAKNESS Matching, Level of Effort & Earmarking Criteria: In accordance with the funding agreement, the administrative cap for funding is 10% Condition: The Club did not have a control process in place to monitor that administrative costs were capped at 10% of total funding. Questioned Costs: None. Context: N/A Effect: N/A Cause: The Club had not intended to charge any administrative costs to the grant but did not take into account that various expenses should be allocated between Program and Administration Recommendation: Processes should be in place to monitor the cumulative expenses being charged to the grant are administrative or program, or both.
US Department of Health and Human Services Passed through the Idaho Department of Health & Welfare Program Name: Child Care & Development Block Grant Assistance Listing No.: 93.575 Grant Number: 2101IDC6 Finding: 2022-002 SIGNIFICANT DEFICIENCY Allowable Costs/Cost Principals Criteria: Subpart E ?200.475 Travel costs Airfare costs in excess of the basic least expensive unrestricted accommodations class offered by commercial airlines are unallowable. Condition: The Club charged an airline upgrade to the grant. Questioned Costs: None over $25,000. Context: Of the approximately 15 airline charges for approximately $4,000, we tested 4 in the amount of approximately $1,700 and found the one charge that was unallowable. Effect: There was a charge that was unallowable. Cause: There was not a control process in place to monitor the allowability of this category of expense. Recommendation: Processes should be in place to monitor the allowability of travel expenses charged to the program.
US Department of Health and Human Services Passed through the Idaho Department of Health & Welfare Program Name: Child Care & Development Block Grant Assistance Listing No.: 93.575 Grant Number: 2101IDC6 Finding: 2022-003 SIGNIFICANT DEFICIENCY Allowable Costs/Cost Principals Criteria: Compensation from time and effort charged to the grant should have documentation of controls performed over the review of employee hours. Condition: During testing of payroll, there was one pay period where documentation over the review of hours was unavailable. Questioned Costs: N/A Context: We tested 18 of the 24 pay periods of the year, from those 18 pay periods tested, only one had documentation unavailable. Effect: No documentation over the review of employee hours. Cause: There is not a formal process to document and retain the review of employee hours. Recommendation: We recommend formalizing the documentation of supervisor review, such as utilizing the available functions in the ADP payroll software.