2022-002 ? Special Reporting for Federal Funding Accountability and Transparency Act Finding Type. Immaterial Noncompliance (Reporting). Program. Community Development Block Grant - Entitlement Grants; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.218; Award Numbers B-21-UC-26-0004 and B-22-UC-26-0004. Criteria. Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Pub. L. No. 110-252, hereafter referred as the ?Transparency Act? that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition. Per inquiry of County management, they were not aware of the subaward submission requirements and no one from an outside agency has contacted them to alert them to this delinquent reporting. Cause. The cause of this condition appears to be a lack of understanding of the reporting requirements associated with the Transparency Act. Effect. Because of this condition the County did not fully comply with all aspects of the above mentioned programs. Questioned Costs. No costs are questioned as a result of this issue. Recommendation. The County should update its policies and procedures to assure that all changes in federal award compliance over reporting are captured and applied. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure complicate with Federal Funding Accountability and Transparency Act reporting requirements.
2022-002 ? Special Reporting for Federal Funding Accountability and Transparency Act Finding Type. Immaterial Noncompliance (Reporting). Program. Community Development Block Grant - Entitlement Grants; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.218; Award Numbers B-21-UC-26-0004 and B-22-UC-26-0004. Criteria. Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Pub. L. No. 110-252, hereafter referred as the ?Transparency Act? that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition. Per inquiry of County management, they were not aware of the subaward submission requirements and no one from an outside agency has contacted them to alert them to this delinquent reporting. Cause. The cause of this condition appears to be a lack of understanding of the reporting requirements associated with the Transparency Act. Effect. Because of this condition the County did not fully comply with all aspects of the above mentioned programs. Questioned Costs. No costs are questioned as a result of this issue. Recommendation. The County should update its policies and procedures to assure that all changes in federal award compliance over reporting are captured and applied. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure complicate with Federal Funding Accountability and Transparency Act reporting requirements.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-002 ? Special Reporting for Federal Funding Accountability and Transparency Act Finding Type. Immaterial Noncompliance (Reporting). Program. Community Development Block Grant - Entitlement Grants; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.218; Award Numbers B-21-UC-26-0004 and B-22-UC-26-0004. Criteria. Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Pub. L. No. 110-252, hereafter referred as the ?Transparency Act? that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition. Per inquiry of County management, they were not aware of the subaward submission requirements and no one from an outside agency has contacted them to alert them to this delinquent reporting. Cause. The cause of this condition appears to be a lack of understanding of the reporting requirements associated with the Transparency Act. Effect. Because of this condition the County did not fully comply with all aspects of the above mentioned programs. Questioned Costs. No costs are questioned as a result of this issue. Recommendation. The County should update its policies and procedures to assure that all changes in federal award compliance over reporting are captured and applied. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure complicate with Federal Funding Accountability and Transparency Act reporting requirements.
2022-002 ? Special Reporting for Federal Funding Accountability and Transparency Act Finding Type. Immaterial Noncompliance (Reporting). Program. Community Development Block Grant - Entitlement Grants; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.218; Award Numbers B-21-UC-26-0004 and B-22-UC-26-0004. Criteria. Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Pub. L. No. 110-252, hereafter referred as the ?Transparency Act? that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition. Per inquiry of County management, they were not aware of the subaward submission requirements and no one from an outside agency has contacted them to alert them to this delinquent reporting. Cause. The cause of this condition appears to be a lack of understanding of the reporting requirements associated with the Transparency Act. Effect. Because of this condition the County did not fully comply with all aspects of the above mentioned programs. Questioned Costs. No costs are questioned as a result of this issue. Recommendation. The County should update its policies and procedures to assure that all changes in federal award compliance over reporting are captured and applied. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure complicate with Federal Funding Accountability and Transparency Act reporting requirements.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.
2022-001 ? Housing Quality Standards (HQS) Inspections Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Housing Voucher Cluster; Housing Choice Vouchers; U.S. Department of Housing and Urban Development; Assistance Listing Number 14.871; Award Numbers MI198VO and MI98FS Criteria. Public housing agencies (PHAs) must inspect the unit leased to a family at least annually to determine if the unit meets HQS and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Due to Regulation 24 CFR 982.405, 983.103, PHAs have the discretion to conduct unit inspections biennially rather than annually, for the Housing Choice Voucher programs. Condition. In the prior year single audit, 1 out of 40 tenants selected for testing did not receive an HQS inspection within the two year window as of December 31, 2021. This tenant did not appear on the appropriate reports that would have generated inspection letters to be sent, and so was overlooked in the process. Per management inquiry, as part of current year testing, the County still has a small list of tenants for this program that have not had an HQS inspection during the two year window as of December 31, 2022. Cause. The cause of this condition appears to be a deficiency in the tracking process of tenants and units that are due for HQS inspections. Effect. Because of this condition there was an increased risk that required inspections would not be completed timely. Questioned Costs. The total amount of Housing Assistance Payments made to this tenant during 2021 was $10,455. There are no questioned costs for 2022. Recommendation. The County should update its tracking process for determining which units are due for HQS inspection, so that all units that have not been inspected within the two year window will be considered. View of Responsible Officials. We concur with the audit assessment regarding this matter. Management has reviewed its existing procedures and has already made revisions, as appropriate, to ensure that all applicable requirements are considered in the monitoring process.