Audit 43348

FY End
2022-06-30
Total Expended
$13.99M
Findings
2
Programs
45
Organization: County of Page, Virginia (VA)
Year: 2022 Accepted: 2023-03-05

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
48948 2022-002 Significant Deficiency - L
625390 2022-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $5.41M Yes 1
21.019 Coronavirus Relief Fund $990,400 - 0
84.010 Title I Grants to Local Educational Agencies $762,793 Yes 0
84.027 Special Education_grants to States $673,174 - 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $381,086 Yes 0
10.553 School Breakfast Program $322,534 - 0
93.659 Adoption Assistance $281,844 - 0
93.778 Medical Assistance Program $198,352 - 0
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $192,527 - 0
93.558 Temporary Assistance for Needy Families $187,215 - 0
93.658 Foster Care_title IV-E $183,655 - 0
10.555 National School Lunch Program $170,530 - 0
93.667 Social Services Block Grant $169,222 - 0
16.710 Public Safety Partnership and Community Policing Grants $144,465 - 0
16.585 Drug Court Discretionary Grant Program $133,931 - 0
17.259 Wia Youth Activities $128,976 Yes 0
17.258 Wia Adult Program $126,582 Yes 0
84.367 Improving Teacher Quality State Grants $99,843 - 0
16.838 Comprehensive Opioid Abuse Site-Based Program $98,597 - 0
10.559 Summer Food Service Program for Children $90,863 - 0
84.424 Student Support and Academic Enrichment Program $70,545 - 0
84.048 Career and Technical Education -- Basic Grants to States $64,296 - 0
97.067 Homeland Security Grant Program $50,000 - 0
16.575 Crime Victim Assistance $45,888 - 0
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $42,379 - 0
10.558 Child and Adult Care Food Program $39,169 - 0
93.568 Low-Income Home Energy Assistance $34,105 - 0
16.034 Coronavirus Emergency Supplemental Funding Program $33,953 - 0
16.592 Local Law Enforcement Grant $27,270 - 0
10.665 Schools and Roads - Grants to States $26,290 - 0
84.173 Special Education_preschool Grants $20,177 - 0
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $19,811 - 0
93.556 Promoting Safe and Stable Families $19,739 - 0
84.287 Twenty-First Century Community Learning Centers $8,462 - 0
16.607 Bulletproof Vest Partnership Program $7,678 - 0
20.607 Alcohol Open Container Requirements $7,520 - 0
17.278 Wia Dislocated Worker Formula Grants $7,297 Yes 0
97.042 Emergency Management Performance Grants $6,416 - 0
84.377 School Improvement Grants $3,513 - 0
10.649 Pandemic Ebt Administrative Costs $3,063 - 0
93.472 Title IV-E Prevention and Family Services and Programs (a) $2,807 - 0
93.767 Children's Health Insurance Program $2,074 - 0
93.566 Refugee and Entrant Assistance_state Administered Programs $953 - 0
93.645 Stephanie Tubbs Jones Child Welfare Services Program $455 - 0
93.090 Guardianship Assistance $212 - 0

Contacts

Name Title Type
G75LLL3XCKV4 Tyler Olsen Auditee
5407434998 James W. Kelly Auditor
No contacts on file

Notes to SEFA

Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. No funds were passed through to subrecipients
Title: RELATIONSHIP TO FINANCIAL STATEMENTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Intergovernmental federal revenues per the basic financial statements: Primary government:General Fund$ 1,933,451 Department of the Interior-Payment in Lieu of Taxes (194,806)Special Revenue Funds: Workforce Investment Act Fund 1,819,550 Virginia Public Assistance Fund 1,523,909 Total primary government$ 5,082,104 Discretely presented component unit - School Board: School operating fund$ 7,141,862 School cafeteria fund 1,762,426 Total discretely presented component unit - School Board$ 8,904,288 Total federal expenditures per the Schedule of Expenditures of Federal awards$ 13,986,392
Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the County of Page, Virginia under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the County of Page, Virginia, it is not intended to and does not present the financial position, changes in net position, or cash flows of the County of Page, Virginia.
Title: FOOD DISTRIBUTION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Nonmonetary assistance is reported in the schedule at the fair market value of the commodities received and disbursed. At June 30, 2022, the County had food commodities totaling $57,805 in inventory.
Title: MATCHING COSTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Matching costs, the nonfederal share of certain program costs are not included in the Schedule.
Title: LOANS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. County of Page had no federal loans required to be presented in the Schedule.

Finding Details

Department of Education: 2022-001 84.425C American Rescue Plan-Elementary and Secondary School Emergency Relief Funds Criteria and Condition: Per the Office of Management and Budget Compliance Supplement and the Cost Principles for for State, Local, and Indian Tribe Governments, claims for reimbursements must be for actual costs incurred. Context: A test of expenditures during the year showed that an invoice in the amount of $626,729 was submitted twice to Virginia Department of Education for reimbursement under the Education Stabilization Fund. Cause: The School Board's internal control procedures failed to detect the duplicated expenditure requested for reimbursement. Effect: Expenditures were overstated by $626,729 due to requesting reimbursement for duplicated expenditures. Additionally, $626,729 was reported as revenue by the school board that was unearned. Questioned Costs: $626,729 was requested for reimbursement twice from the Department of Education. Recommendation: Policies and procedures should be in place to properly use the appropriate project codes set aside in RDA when requesting reimbursement to ensure expenditures are only requested once. Views of Responsible Officials and Planned Corrective Actions: The School Board will reconcile ESSER expenditures to RDA when submitting reimbursement requests. Additionally, the $626,729 of unearned funds was withheld from a future reimbursement request at the advice of the Virginia Department of Education.
Department of Education: 2022-001 84.425C American Rescue Plan-Elementary and Secondary School Emergency Relief Funds Criteria and Condition: Per the Office of Management and Budget Compliance Supplement and the Cost Principles for for State, Local, and Indian Tribe Governments, claims for reimbursements must be for actual costs incurred. Context: A test of expenditures during the year showed that an invoice in the amount of $626,729 was submitted twice to Virginia Department of Education for reimbursement under the Education Stabilization Fund. Cause: The School Board's internal control procedures failed to detect the duplicated expenditure requested for reimbursement. Effect: Expenditures were overstated by $626,729 due to requesting reimbursement for duplicated expenditures. Additionally, $626,729 was reported as revenue by the school board that was unearned. Questioned Costs: $626,729 was requested for reimbursement twice from the Department of Education. Recommendation: Policies and procedures should be in place to properly use the appropriate project codes set aside in RDA when requesting reimbursement to ensure expenditures are only requested once. Views of Responsible Officials and Planned Corrective Actions: The School Board will reconcile ESSER expenditures to RDA when submitting reimbursement requests. Additionally, the $626,729 of unearned funds was withheld from a future reimbursement request at the advice of the Virginia Department of Education.