Title: Note 3 - Negative Figures on the Schedules of Expenditures and Assistance
Accounting Policies: The Hillsborough County (County) reporting entity is defined in Note 1 of the County's Basic Financial Statements. For purposes of the Schedules of Expenditures of Federal Awards and State Financial Assistance (the Schedules),only the primary government is included in the reporting entity; discretely presented component units are not included. These notes provide additional information on the accompanying Schedules. The first schedule presents expenditures related to federal awards that were provided directly by federal agencies as well as federal awards that were passed through other government agencies. The second schedule presents expenditures related to state awards that were provided directly by state agencies as well as state awards that were passed through other governmental agencies. Because the Schedules present only a selected portion of the operations of the County, they are not intended to and do not present the financial position, changes in net position, or where applicable, cash flows of the County.
De Minimis Rate Used: N
Rate Explanation: Grant agreements that do not prohibit the inclusion of indirect (facilities and administrative) costs may include such costs. The approval of indirect cost rates are usually formalized by a rate agreement signed by the federal awarding agency and the county administrator, who is the authorized organizational representative for the County. However, the Countys cognizant agency (US Department of Health and Human Services) does not provide a negotiated indirect cost rate agreement, but simply requires the County to have an annual Cost Allocation Plan prepared which describes how the County derives its indirect cost rates. See the Indirect Cost Allocation Plan at: http:www.hillsboroughcounty.org/en/government/budget/budgetinformation/cost-allocation-plans. The County does not utilize 10% de minimus indirect cost rate.
Negative expenditures reported in the Schedules of Expenditures of Federal Awards and State Financial Assistance may be the result of a correction of an expenditure which was originally posted in a prior fiscal year, such as the recording of a refund for goods or services not received. Although the current expenditures on a grant may be negative,the total of all expenditures on the grant is expected to be positive over its entire period of performance.
Title: Note 4 Capital Equipment Purchased with Grant Funds
Accounting Policies: The Hillsborough County (County) reporting entity is defined in Note 1 of the County's Basic Financial Statements. For purposes of the Schedules of Expenditures of Federal Awards and State Financial Assistance (the Schedules),only the primary government is included in the reporting entity; discretely presented component units are not included. These notes provide additional information on the accompanying Schedules. The first schedule presents expenditures related to federal awards that were provided directly by federal agencies as well as federal awards that were passed through other government agencies. The second schedule presents expenditures related to state awards that were provided directly by state agencies as well as state awards that were passed through other governmental agencies. Because the Schedules present only a selected portion of the operations of the County, they are not intended to and do not present the financial position, changes in net position, or where applicable, cash flows of the County.
De Minimis Rate Used: N
Rate Explanation: Grant agreements that do not prohibit the inclusion of indirect (facilities and administrative) costs may include such costs. The approval of indirect cost rates are usually formalized by a rate agreement signed by the federal awarding agency and the county administrator, who is the authorized organizational representative for the County. However, the Countys cognizant agency (US Department of Health and Human Services) does not provide a negotiated indirect cost rate agreement, but simply requires the County to have an annual Cost Allocation Plan prepared which describes how the County derives its indirect cost rates. See the Indirect Cost Allocation Plan at: http:www.hillsboroughcounty.org/en/government/budget/budgetinformation/cost-allocation-plans. The County does not utilize 10% de minimus indirect cost rate.
Capital Equipment purchased, which was $5,000 or more and expected to last 1 year or longer, in the amount of $189,268 was provided by various grants as noted: 66.001 - Environmental Protection Agency $ 33,929; 97.067 - Homeland Security $ 108,632; 97.044 - Homeland Security $ 46,708
Title: Note 5 - Sales Tax Rebate for Professional Sports Franchise Facilities
Accounting Policies: The Hillsborough County (County) reporting entity is defined in Note 1 of the County's Basic Financial Statements. For purposes of the Schedules of Expenditures of Federal Awards and State Financial Assistance (the Schedules),only the primary government is included in the reporting entity; discretely presented component units are not included. These notes provide additional information on the accompanying Schedules. The first schedule presents expenditures related to federal awards that were provided directly by federal agencies as well as federal awards that were passed through other government agencies. The second schedule presents expenditures related to state awards that were provided directly by state agencies as well as state awards that were passed through other governmental agencies. Because the Schedules present only a selected portion of the operations of the County, they are not intended to and do not present the financial position, changes in net position, or where applicable, cash flows of the County.
De Minimis Rate Used: N
Rate Explanation: Grant agreements that do not prohibit the inclusion of indirect (facilities and administrative) costs may include such costs. The approval of indirect cost rates are usually formalized by a rate agreement signed by the federal awarding agency and the county administrator, who is the authorized organizational representative for the County. However, the Countys cognizant agency (US Department of Health and Human Services) does not provide a negotiated indirect cost rate agreement, but simply requires the County to have an annual Cost Allocation Plan prepared which describes how the County derives its indirect cost rates. See the Indirect Cost Allocation Plan at: http:www.hillsboroughcounty.org/en/government/budget/budgetinformation/cost-allocation-plans. The County does not utilize 10% de minimus indirect cost rate.
The County receives a sales tax rebate from the state of Florida under Sections 212.20 and 288.1162, Florida Statutes, for a professional sports franchise facility. The County serves as a conduit passing the entire amount on through to the Tampa Sports Authority for debt service on its stadium bonds. Starting with fiscal year 2002, these rebates were designated by the state of Florida to be financial assistance subject to the state Single Audit (CSFA Number 73.016).
Title: Note 6 - Relationship to Grant Reports
Accounting Policies: The Hillsborough County (County) reporting entity is defined in Note 1 of the County's Basic Financial Statements. For purposes of the Schedules of Expenditures of Federal Awards and State Financial Assistance (the Schedules),only the primary government is included in the reporting entity; discretely presented component units are not included. These notes provide additional information on the accompanying Schedules. The first schedule presents expenditures related to federal awards that were provided directly by federal agencies as well as federal awards that were passed through other government agencies. The second schedule presents expenditures related to state awards that were provided directly by state agencies as well as state awards that were passed through other governmental agencies. Because the Schedules present only a selected portion of the operations of the County, they are not intended to and do not present the financial position, changes in net position, or where applicable, cash flows of the County.
De Minimis Rate Used: N
Rate Explanation: Grant agreements that do not prohibit the inclusion of indirect (facilities and administrative) costs may include such costs. The approval of indirect cost rates are usually formalized by a rate agreement signed by the federal awarding agency and the county administrator, who is the authorized organizational representative for the County. However, the Countys cognizant agency (US Department of Health and Human Services) does not provide a negotiated indirect cost rate agreement, but simply requires the County to have an annual Cost Allocation Plan prepared which describes how the County derives its indirect cost rates. See the Indirect Cost Allocation Plan at: http:www.hillsboroughcounty.org/en/government/budget/budgetinformation/cost-allocation-plans. The County does not utilize 10% de minimus indirect cost rate.
Amounts reported in the accompanying schedules are consistent with the amounts reported in separately issued final grant reports to federal, federal pass-through, state, and state pass-through grantors as of September 30, 2022.
Title: Note 2 - Basis of Accounting
Accounting Policies: The Hillsborough County (County) reporting entity is defined in Note 1 of the County's Basic Financial Statements. For purposes of the Schedules of Expenditures of Federal Awards and State Financial Assistance (the Schedules),only the primary government is included in the reporting entity; discretely presented component units are not included. These notes provide additional information on the accompanying Schedules. The first schedule presents expenditures related to federal awards that were provided directly by federal agencies as well as federal awards that were passed through other government agencies. The second schedule presents expenditures related to state awards that were provided directly by state agencies as well as state awards that were passed through other governmental agencies. Because the Schedules present only a selected portion of the operations of the County, they are not intended to and do not present the financial position, changes in net position, or where applicable, cash flows of the County.
De Minimis Rate Used: N
Rate Explanation: Grant agreements that do not prohibit the inclusion of indirect (facilities and administrative) costs may include such costs. The approval of indirect cost rates are usually formalized by a rate agreement signed by the federal awarding agency and the county administrator, who is the authorized organizational representative for the County. However, the Countys cognizant agency (US Department of Health and Human Services) does not provide a negotiated indirect cost rate agreement, but simply requires the County to have an annual Cost Allocation Plan prepared which describes how the County derives its indirect cost rates. See the Indirect Cost Allocation Plan at: http:www.hillsboroughcounty.org/en/government/budget/budgetinformation/cost-allocation-plans. The County does not utilize 10% de minimus indirect cost rate.
Expenditures reported on the Schedules are reported using the modified accrual basis of accounting for governmental funds and using the accrual basis of accounting in the proprietary funds. In the accompanying Schedules of Expenditures of Federal Awards and State Financial Assistance only the Palm River Water and Sewer Expansion project (CSFA Number 37.039) is reported on the accrual basis of Accounting. For more information on the basis of accounting, see Note 1.C. of the Countys Basic Financial Statements. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), wherein certain types of expenditures are not allowable or are limited as to reimbursement. The information in this Schedule is presented in accordance with the requirements of the Uniform Guidance, and Chapter 10.550, Rules of the Auditor General. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of the basic financial statements.