Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.
Finding 2022-001 - Eligibility Requirements for Refugee and Entrant Assistance, Federal Assistance Listing Number 93.566 for 2022 issued by the US Department of Health and Human Services (Repeat) Criteria: Per the Texas Refugee Program, Eligibility requires various documentation requirements by the Organization. Condition and Context: Of the 106 files reviewed, 70 did not contain all required documentation for Eligibility including sufficient Eligibility documents, Right and Responsibilities in the client?s language, Confidentiality Policy, consent for release of information, barrier removal efforts, dates and services provided, referrals, interpretation services provided, intake/enrollment documents, Self-Sufficiency Plan and Employment Services Plan. Of the 106 files reviewed, 104 also did not have documentation of internal control over Eligibility. Cause: During the year the Organization?s executive management implemented tools and resources they believed necessary to meet all refugee program requirements including Eligibility; however, grant supervisors did not properly monitor and document their review of the gathering and maintaining of all necessary Eligibility documentation and other related requirements noted in the Condition above. Organization executive management also cites a tremendous increase in refugee caseload during its most recent fiscal year along with continued turnover in the Organization?s refugee programs, which added conditions also helped lead to this repeat audit finding from the prior fiscal year. Effect or Potential Effect: During the fiscal year ended June 30, 2022, the Organization served over 1,005 individuals and families for which 70 out of 106 files selected by us did not include all Eligibility documentation requirements and other requirements noted above and 104 of the 106 files selected also did not include documentation of internal control over Eligibility. Recommendation: We recommend that staff receive regular, ongoing training on required Eligibility documentation for all federal programs and that Eligibility checklists and other related requirements noted above are reviewed, approved and signed by a supervisor to ensure internal control over Eligibility compliance is maintained. Management?s Response: The Organization will require regular ongoing training for all federal programs. All files will be reviewed by a supervisor to ensure Eligibility checklists have been used and completed, and that all required Eligibility documentation and other requirements noted above are contained in the files.