Audit 42134

Federal Program: Assistance Listing Nos.: 84.010 Title I Condition: It was also noted that the District?s Title I folders were lacking documentation to meet the District?s AIS internal control plan. Criteria: Children who are economically disadvantaged, children with disabilities, migrant children, and limited English proficient (LEP) children are eligible for Part A services on the same basis as other children who are selected for services. In addition, certain categories of children are considered at risk of failing to meet the State?s student academic achievement standards and are thus eligible for Part A services because of their status. Such children include: children who are homeless; children who participated in a Head Start, Even Start, Early Reading First, or Title I, Part A preschool program at any time in the 2 preceding years; children who received services under the Migrant Education Program under Title I, Part C at any time in the 2 preceding years; and children who are in a local institution for neglected or delinquent children or attending a community day program. From the pool of eligible children, a targeted assistance school selects those children who have the greatest need for special assistance to receive Part A services (Title I, Section 1115 of ESEA (20 USC 6315)). Questioned Costs: Not Applicable Context: Of the Fifteen Students selected for testing there was five students Title I student folders that lacked a number of documents to meet the District?s requirements per its AIS plan. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Also, with the lack of documentation in the file, it becomes harder to ensure that the students receiving services should be continuing to receive services. Cause: The District started using a new software to track student success. When this new software was implemented, a number of tracking items provided by the old service were dropped and not continued when they should have been. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their AIS plan to ensure all proper documentation is gathered and retained in the student?s Title I folder. Perspective: This is a systematic issue in that controls over the requirement to have documentation in the student file has not been followed. Repeat: This is not a repeat finding. Responsible Official?s View: The District agrees with the finding. See attached corrective action plan.

Federal Program: Assistance Listing Nos.: 84.010 Title I Condition: It was also noted that the District?s Title I folders were lacking documentation to meet the District?s AIS internal control plan. Criteria: Children who are economically disadvantaged, children with disabilities, migrant children, and limited English proficient (LEP) children are eligible for Part A services on the same basis as other children who are selected for services. In addition, certain categories of children are considered at risk of failing to meet the State?s student academic achievement standards and are thus eligible for Part A services because of their status. Such children include: children who are homeless; children who participated in a Head Start, Even Start, Early Reading First, or Title I, Part A preschool program at any time in the 2 preceding years; children who received services under the Migrant Education Program under Title I, Part C at any time in the 2 preceding years; and children who are in a local institution for neglected or delinquent children or attending a community day program. From the pool of eligible children, a targeted assistance school selects those children who have the greatest need for special assistance to receive Part A services (Title I, Section 1115 of ESEA (20 USC 6315)). Questioned Costs: Not Applicable Context: Of the Fifteen Students selected for testing there was five students Title I student folders that lacked a number of documents to meet the District?s requirements per its AIS plan. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Also, with the lack of documentation in the file, it becomes harder to ensure that the students receiving services should be continuing to receive services. Cause: The District started using a new software to track student success. When this new software was implemented, a number of tracking items provided by the old service were dropped and not continued when they should have been. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their AIS plan to ensure all proper documentation is gathered and retained in the student?s Title I folder. Perspective: This is a systematic issue in that controls over the requirement to have documentation in the student file has not been followed. Repeat: This is not a repeat finding. Responsible Official?s View: The District agrees with the finding. See attached corrective action plan.

Federal Program: Assistance Listing Nos.: 84.010 Title I Condition: It was also noted that the District?s Title I folders were lacking documentation to meet the District?s AIS internal control plan. Criteria: Children who are economically disadvantaged, children with disabilities, migrant children, and limited English proficient (LEP) children are eligible for Part A services on the same basis as other children who are selected for services. In addition, certain categories of children are considered at risk of failing to meet the State?s student academic achievement standards and are thus eligible for Part A services because of their status. Such children include: children who are homeless; children who participated in a Head Start, Even Start, Early Reading First, or Title I, Part A preschool program at any time in the 2 preceding years; children who received services under the Migrant Education Program under Title I, Part C at any time in the 2 preceding years; and children who are in a local institution for neglected or delinquent children or attending a community day program. From the pool of eligible children, a targeted assistance school selects those children who have the greatest need for special assistance to receive Part A services (Title I, Section 1115 of ESEA (20 USC 6315)). Questioned Costs: Not Applicable Context: Of the Fifteen Students selected for testing there was five students Title I student folders that lacked a number of documents to meet the District?s requirements per its AIS plan. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Also, with the lack of documentation in the file, it becomes harder to ensure that the students receiving services should be continuing to receive services. Cause: The District started using a new software to track student success. When this new software was implemented, a number of tracking items provided by the old service were dropped and not continued when they should have been. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their AIS plan to ensure all proper documentation is gathered and retained in the student?s Title I folder. Perspective: This is a systematic issue in that controls over the requirement to have documentation in the student file has not been followed. Repeat: This is not a repeat finding. Responsible Official?s View: The District agrees with the finding. See attached corrective action plan.

Federal Program: Assistance Listing Nos.: 84.010 Title I Condition: It was also noted that the District?s Title I folders were lacking documentation to meet the District?s AIS internal control plan. Criteria: Children who are economically disadvantaged, children with disabilities, migrant children, and limited English proficient (LEP) children are eligible for Part A services on the same basis as other children who are selected for services. In addition, certain categories of children are considered at risk of failing to meet the State?s student academic achievement standards and are thus eligible for Part A services because of their status. Such children include: children who are homeless; children who participated in a Head Start, Even Start, Early Reading First, or Title I, Part A preschool program at any time in the 2 preceding years; children who received services under the Migrant Education Program under Title I, Part C at any time in the 2 preceding years; and children who are in a local institution for neglected or delinquent children or attending a community day program. From the pool of eligible children, a targeted assistance school selects those children who have the greatest need for special assistance to receive Part A services (Title I, Section 1115 of ESEA (20 USC 6315)). Questioned Costs: Not Applicable Context: Of the Fifteen Students selected for testing there was five students Title I student folders that lacked a number of documents to meet the District?s requirements per its AIS plan. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Also, with the lack of documentation in the file, it becomes harder to ensure that the students receiving services should be continuing to receive services. Cause: The District started using a new software to track student success. When this new software was implemented, a number of tracking items provided by the old service were dropped and not continued when they should have been. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their AIS plan to ensure all proper documentation is gathered and retained in the student?s Title I folder. Perspective: This is a systematic issue in that controls over the requirement to have documentation in the student file has not been followed. Repeat: This is not a repeat finding. Responsible Official?s View: The District agrees with the finding. See attached corrective action plan.

Federal Program: Assistance Listing Nos.: 84.010 Title I Condition: It was also noted that the District?s Title I folders were lacking documentation to meet the District?s AIS internal control plan. Criteria: Children who are economically disadvantaged, children with disabilities, migrant children, and limited English proficient (LEP) children are eligible for Part A services on the same basis as other children who are selected for services. In addition, certain categories of children are considered at risk of failing to meet the State?s student academic achievement standards and are thus eligible for Part A services because of their status. Such children include: children who are homeless; children who participated in a Head Start, Even Start, Early Reading First, or Title I, Part A preschool program at any time in the 2 preceding years; children who received services under the Migrant Education Program under Title I, Part C at any time in the 2 preceding years; and children who are in a local institution for neglected or delinquent children or attending a community day program. From the pool of eligible children, a targeted assistance school selects those children who have the greatest need for special assistance to receive Part A services (Title I, Section 1115 of ESEA (20 USC 6315)). Questioned Costs: Not Applicable Context: Of the Fifteen Students selected for testing there was five students Title I student folders that lacked a number of documents to meet the District?s requirements per its AIS plan. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Also, with the lack of documentation in the file, it becomes harder to ensure that the students receiving services should be continuing to receive services. Cause: The District started using a new software to track student success. When this new software was implemented, a number of tracking items provided by the old service were dropped and not continued when they should have been. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their AIS plan to ensure all proper documentation is gathered and retained in the student?s Title I folder. Perspective: This is a systematic issue in that controls over the requirement to have documentation in the student file has not been followed. Repeat: This is not a repeat finding. Responsible Official?s View: The District agrees with the finding. See attached corrective action plan.

Federal Program: Assistance Listing Nos.: 84.010 Title I Condition: It was also noted that the District?s Title I folders were lacking documentation to meet the District?s AIS internal control plan. Criteria: Children who are economically disadvantaged, children with disabilities, migrant children, and limited English proficient (LEP) children are eligible for Part A services on the same basis as other children who are selected for services. In addition, certain categories of children are considered at risk of failing to meet the State?s student academic achievement standards and are thus eligible for Part A services because of their status. Such children include: children who are homeless; children who participated in a Head Start, Even Start, Early Reading First, or Title I, Part A preschool program at any time in the 2 preceding years; children who received services under the Migrant Education Program under Title I, Part C at any time in the 2 preceding years; and children who are in a local institution for neglected or delinquent children or attending a community day program. From the pool of eligible children, a targeted assistance school selects those children who have the greatest need for special assistance to receive Part A services (Title I, Section 1115 of ESEA (20 USC 6315)). Questioned Costs: Not Applicable Context: Of the Fifteen Students selected for testing there was five students Title I student folders that lacked a number of documents to meet the District?s requirements per its AIS plan. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Also, with the lack of documentation in the file, it becomes harder to ensure that the students receiving services should be continuing to receive services. Cause: The District started using a new software to track student success. When this new software was implemented, a number of tracking items provided by the old service were dropped and not continued when they should have been. Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their AIS plan to ensure all proper documentation is gathered and retained in the student?s Title I folder. Perspective: This is a systematic issue in that controls over the requirement to have documentation in the student file has not been followed. Repeat: This is not a repeat finding. Responsible Official?s View: The District agrees with the finding. See attached corrective action plan.