Audit 4162

FY End
2023-06-30
Total Expended
$2.11M
Findings
6
Programs
2
Organization: East Long Pond Apartments, Inc. (RI)
Year: 2023 Accepted: 2023-11-27
Auditor: D'ambra CPA

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
2425 2023-001 - - N
2426 2023-002 - - N
2427 2023-003 - - N
578867 2023-001 - - N
578868 2023-002 - - N
578869 2023-003 - - N

Programs

ALN Program Spent Major Findings
14.239 Home Investment Partnerships Program $221,276 - 0
14.181 Supportive Housing for Persons with Disabilities $135,344 Yes 1

Contacts

Name Title Type
NB51KEK9DWN5 Gina Mercure Auditee
4015213603 Craig D'ambra Auditor
No contacts on file

Notes to SEFA

Title: 1 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS The schedule of expenditures of federal awards includes the federal award activity of the Corporation. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Corporation, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Corporation.
Title: 2 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Corporation has elected not to use the 10 percent de-minimis indirect cost rate allowed under the Uniform Guidance.
Title: 3 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS The Corporation received loans directly or indirectly from the U.S. Department of Housing and Urban Development which are included above. If there were no current year advances on the loan, the loan balance above reflects the beginning of the year balance. If there were advances on the loan, the loan balance above reflects the highest balance during the year.
Title: 4 Accounting Policies: ACCRUAL BASIS De Minimis Rate Used: N Rate Explanation: THE AUDITEE DID NOT USE THE DE MINIMIS RATE BUT ACTUAL COSTS Certain grants, while fully expended, contain continuing compliance requirements and are thus included in the Schedule.

Finding Details

Condition: A tenant certification contained numerous errors including incorrect income (1 of 1 file tested), all forms not signed by tenant (1 of 1 file tested), no EIV obtained (1 of 1 file tested) and no unit inspection (1 of 1 file tested); Criteria: the HUD occupancy handbook specified the form and content of the certifications; Effect: The tenant’s and HUD share of rent may be incorrect; Cause: The tenant refused to sign the certification forms and management oversight. Recommendation: Management should obtain the required tenant signatures and correct the file in error. Management comment: Management will attempt to obtain the tenant signatures and has corrected the file for the other errors.
Condition: The deposits to the replacement reserve exceeded the amount required by $588; Criteria: the PRAC contract specifies the amount of the monthly deposits to be funded; Effect: The replacement reserve is overfunded by $588; Cause: Management oversight. Recommendation: Management should reduce future deposits for the excess funds. Management comment: Management will reduce future deposits for the excess funds.
Condition: One deposit to the replacement reserve was late; Criteria: the PRAC contract specifies the amount of the monthly deposits to be funded; Effect: None; Cause: Due to change in staffing, one month’s deposit was made late. Recommendation: Management should make every effort to make the required monthly deposits. Management comment: Management will make every effort to make the required monthly deposits.
Condition: A tenant certification contained numerous errors including incorrect income (1 of 1 file tested), all forms not signed by tenant (1 of 1 file tested), no EIV obtained (1 of 1 file tested) and no unit inspection (1 of 1 file tested); Criteria: the HUD occupancy handbook specified the form and content of the certifications; Effect: The tenant’s and HUD share of rent may be incorrect; Cause: The tenant refused to sign the certification forms and management oversight. Recommendation: Management should obtain the required tenant signatures and correct the file in error. Management comment: Management will attempt to obtain the tenant signatures and has corrected the file for the other errors.
Condition: The deposits to the replacement reserve exceeded the amount required by $588; Criteria: the PRAC contract specifies the amount of the monthly deposits to be funded; Effect: The replacement reserve is overfunded by $588; Cause: Management oversight. Recommendation: Management should reduce future deposits for the excess funds. Management comment: Management will reduce future deposits for the excess funds.
Condition: One deposit to the replacement reserve was late; Criteria: the PRAC contract specifies the amount of the monthly deposits to be funded; Effect: None; Cause: Due to change in staffing, one month’s deposit was made late. Recommendation: Management should make every effort to make the required monthly deposits. Management comment: Management will make every effort to make the required monthly deposits.