Social Services Block Grant - 93.667 Criteria or specific requirement (including statutory, regulatory, or other citation): Benefit issuances should be supported by standardized forms and documents, such as approved applications and payment authorizations, and budget calculation forms. Condition and context: Of the 45 Social Service Block Grant benefits tested for 2025, the following exceptions were noted: • Three selections were missing a supervisor approval signature on the LDSS-2970 (Services Authorization Form). • One selection was missing both a caseworker and supervisor signature within the LDSS-2970. • Three selections were missing the LDSS-2970 (Services Authorization Form). Cause: Inconsistency of application of established County policies and procedures principally due to staffing changes. Effect or potential effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: A similar finding (2024-001) was reported in the prior year. Recommendation: Management should continue to monitor supervisory review procedures to ensure the completeness of applicant files. Views of responsible officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendation noted above.
Temporary Assistance for Needy Families - 93.558 Criteria or specific requirement (including statutory, regulatory, or other citation): Benefit issuances should be supported by standardized forms and documents, such as approved applications and payment authorizations, and budget calculation forms. Condition and context: Of the 45 Temporary Assistance to Needy Families benefits tested for 2025, the following exceptions were noted: • Required supervisory signatures on eligibility checklists or recertification forms were not present for 14 selections. • One selection was missing a recertification for the applicable period Cause: Inconsistency of application of established County policies and procedures principally due to staffing changes. Effect or potential effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: A similar finding (2024-002) was reported in the prior year. Recommendation: Management should continue to monitor supervisory review procedures to ensure the completeness of applicant files. Views of responsible officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendation noted above.
2025-003: Record Retention Adoption Assistance - 93.659 Criteria or specific requirement (including statutory, regulatory, or other citation): Benefit issuances should be supported by standardized forms and documents, such as approved applications and payment authorizations, and budget calculation forms. Condition and context: Of the 45 Adoption Assistance benefits tested for 2025, the following exceptions were noted: • Ten selections were missing a supervisor approval signature on the LDSS-2970 (Services Authorization Form). • 11 selections were missing the LDSS-2970 (Services Authorization Form) for the period tested. Cause: Inconsistency of application of established County policies and procedures principally due to staffing changes. Effect or potential effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should continue to monitor supervisory review procedures to ensure the completeness of applicant files. Views of responsible officials: As detailed within the Corrective Action Plan, management has agreed to the findings and recommendation noted above.