Audit 410749

Condition: During our audit of Project Support Housing II for the year ended December 31, 2025, we noted that management made a withdrawal totaling $12,000 from the property’s residual receipts account without obtaining the required prior written approval from the U.S. Department of Housing and Urban Development (HUD). The withdrawn funds were used for eviction expenses. Criteria:HUD regulatory agreements and program requirements stipulate that withdrawals from the Residual Receipts Account must be approved in writing by HUD prior to disbursement. Specifically, the Regulatory Agreement requires that reserve funds “shall be withdrawn only with the written consent of HUD” and must be used solely for the replacement of capital items approved by HUD. Cause: The noncompliance occurred because management did not follow HUD approval procedures prior to withdrawing funds. This appears to have resulted from a misunderstanding of HUD requirements and lack of review procedures. Possible or Known Effect: By withdrawing funds from the Residual Receipts Account without HUD approval, the Organization was not in compliance with its Regulatory Agreement. This action could result in HUD sanctions, require repayment of the withdrawn funds, or otherwise affect the Organization’s future eligibility for HUD programs. The misuse of restricted funds also weakens the Organization’s ability to maintain the property in accordance with HUD standards. Recommendation: We recommend that management: • Submit proper documentation to HUD to request retroactive approval.• Implement internal controls to ensure that all future withdrawals from restricted accounts receive required HUD authorization prior to disbursement. • Provide staff training on HUD regulatory requirements related to restricted accounts. Management concurs with the finding. The Organization will initiate corrective action by submitting proper documentation to HUD to request retroactive approval and establishing procedures requiring HUD approval prior to any future withdrawals.

Condition: During our audit, we noted that the Organization did not make the required deposit to the residual receipts account within the timeframe prescribed by HUD. Specifically, the required residual receipts deposit for the period ended December 31, 2024, totaling $1,438, had not been made as of the date of our testing. Criteria: HUD audit guidance for residual receipts requires the Organization to establish a residual receipts account and make required deposits into that account in accordance with HUD requirements within the required timeframe. Cause: The noncompliance occurred because management did not follow HUD approval procedures prior to withdrawing funds. This appears to have resulted from a misunderstanding of HUD requirements and lack of review procedures. Effect: Failure to make the required residual receipts deposit within the required timeframe results in noncompliance with HUD residual receipts requirements. Recommendation: We recommend that management assign responsibility to a designated individual for monitoring residual receipts requirements and deposit deadlines. Views of Responsible Officials: The Organization will assign responsibility to a designated individual for monitoring residual receipt requirements and deposit deadlines.