Audit 410183

FY End
2025-12-31
Total Expended
$8.07M
Findings
1
Programs
3
Year: 2025 Accepted: 2026-09-01
Auditor: SMITHMARION&CO

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
1228553 2025-002 Material Weakness Yes B

Programs

ALN Program Spent Major Findings
14.850 PUBLIC HOUSING OPERATING FUND $3.38M Yes 1
14.872 PUBLIC HOUSING CAPITAL FUND $3.31M Yes 0
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $1.38M Yes 0

Contacts

Name Title Type
FMJ4XT6X65B8 Holly Girdwood Auditee
7246565100 Cole Monroe Auditor
No contacts on file

Notes to SEFA

The accompanying schedule presents the expenditures incurred (and related awards received) by Housing Authority of the County of Lawrence (the Authority) that are reimbursable under federal programs of federal agencies providing financial assistance awards. For the purpose of this schedule, only the portion of the program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. This schedule also only includes the amounts expended by the Authority.
The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements.
The Authority has not elected to use the 15% de minimis indirect cost rate as allowed in the Uniform Guidance, section 414.

Finding Details

According to 2 CFR 200.430 Compensation - personal services, charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. During the audit we observed documentation showing employees recording a full 8 hour work day on time sheets while leaving work early. Management was instructed to cease tracking and compensate employees for full time anyway. Employee(s) doing the following activities and still getting compensated for a full 8 hour work day; Employee(s) leaving their assigned worksite prior to the end of work day, employee(s) not calling off or leaving early for appointments without correctly calling off nor submitting the proper leave slips, employee(s) arriving late and leaving early daily. Management override and lack of monitoring/enforcement. Questioned costs, weakened internal controls increasing risk of ongoing misuse; potential repayment, sanctions, or loss of funding eligibility. Immediate reinstatement of accurate timekeeping; repayment of questioned costs; strengthened controls and training; possible referral for further investigation. Management agrees